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Executive Assistant at Mary's Place

Seattle, Washington, United States - Full Time

Skills Needed
Calendar Management, Administrative Support, Board Of Directors Support, Scheduling, Meeting Coordination, Correspondence Management, Document Management, Confidentiality, Problem Solving, Adaptability, Communication, Discretion, Microsoft Office, Sharepoint, Powerpoint, Teams

Specialization
Candidates must have an AA/bachelor's degree or equivalent experience, along with at least three years of executive-level administrative support experience, preferably supporting a CEO or C-suite executive. Essential qualifications include exceptional calendar management, advanced Microsoft Office skills, strong discretion, problem-solving abilities, and a commitment to the organization's equity mission.

Experience Required
Minimum 2 year(s)

Executive Assistant at Mosaic Health

Muskegon, Michigan, United States - Full Time

Skills Needed
Administrative Support, Scheduling, Meeting Minutes, Data Entry, Compliance, Report Preparation, Database Management, Communication, Project Coordination, Regulatory Agency Coordination

Specialization
Candidates must have a high school diploma or GED. An associate's degree or one to three years of related experience is preferred.

Executive Assistant at Lakeland Care Plus INC

Fond Du Lac, Wisconsin, United States - Full Time

Skills Needed
Scheduling, Project Documentation, Coordination, Monitoring Deliverables, Communication, Prioritization, Continuous Improvement, Data Tracking, Presentation Development, Confidentiality, Ms Office Suite, Writing, Data Analysis, Interpersonal Skills, Management Skills, Organization

Specialization
Candidates should possess an Associate degree or equivalent experience in a related field, along with a minimum of five years of administrative experience with increasing responsibilities. Key requirements include the ability to work independently, maintain strict confidentiality, proficiency in MS Office Suite, strong data analysis skills, and excellent interpersonal and organizational abilities.

Experience Required
Minimum 5 year(s)

Executive Assistant at Elk Valley Rancheria

Crescent City, California, United States - Full Time

Skills Needed
Administrative Support, Confidentiality, Meeting Preparation, Minute Taking, Record Keeping, Document Preparation, Scheduling, Travel Arrangements, Communication, Problem Solving, Organizational Support, Professionalism, Analytical Skills, Computer Skills, Ethics, Teamwork

Specialization
Candidates must possess a high school diploma or GED along with one to three years of related experience, demonstrating strong analytical, communication, and organizational skills. Successful performance requires the ability to handle complex and confidential matters, maintain strict ethics, and possess basic computer proficiency.

Executive Sous Chef at IHG Career

, , Vietnam - Full Time

Skills Needed
Culinary Expertise, Leadership, Communication, Team Management, Food Safety, Hygiene, Haccp, Kitchen Operations, Menu Planning, Recipe Development, Food Costing, Inventory Control, Cost Control, Training, Performance Management, Sop Development

Specialization
Candidates must possess a Diploma or Bachelor's degree in Culinary Arts or Hospitality Management, along with 5 to 7 years of culinary experience, including 2 to 3 years in a Sous Chef or Executive Sous Chef role within luxury or high-end establishments. Strong expertise across multiple cuisines, excellent leadership, and solid knowledge of food safety and HACCP are essential.

Experience Required
Minimum 5 year(s)

Executive Assistant at Fanatics

Leeds, England, United Kingdom - Full Time

Skills Needed
Scheduling, Calendar Management, Travel Coordination, Expense Reporting, Stakeholder Management, Meeting Collateral Creation, Project Management, Administrative Support, Microsoft Office Suite, Google Workspace, Time Management, Confidentiality, Discretion, Organization, Multi Tasking

Specialization
Candidates must have 4+ years of executive administrative support experience and be proficient in Microsoft Office Suite and Google Workspace. The role requires a resourceful, proactive individual who can maintain strict confidentiality and thrive in a fast-paced, dynamic environment, often requiring flexibility outside of typical 9-5 hours.

Experience Required
Minimum 2 year(s)

Executive Assistant at Dynasty Financial Partners

St. Petersburg, Florida, United States - Full Time

Skills Needed
Calendar Management, Scheduling, Travel Coordination, Expense Management, Meeting Management, Data Management, Salesforce, Document Preparation, Client Service, Project Management, Microsoft Outlook, Microsoft Word, Microsoft Excel, Crm Proficiency, Confidentiality, Administrative Support

Specialization
Candidates should be highly organized with strong attention to detail and proficiency in Microsoft Office. Previous experience as an Administrative or Executive Assistant is preferred but not required.

Executive Assistant at Nevada HAND Inc

Las Vegas, Nevada, United States - Full Time

Skills Needed
Calendar Management, Executive Support, Board Liaison, Travel Coordination, Meeting Minutes, Confidentiality, Microsoft Office Suite, Project Management, Professional Writing, Interpersonal Communication, Problem Solving, Office Operations

Specialization
Requires a Bachelor's degree and at least three years of experience in an executive-level administrative role. Must be a Notary Public with advanced proficiency in Microsoft Office and the ability to handle highly confidential information.

Experience Required
Minimum 2 year(s)

Executive Sous Chef at Motek Florida

Miami, Florida, United States - Full Time

Skills Needed
Culinary Expertise, Leadership, Organizational Skills, Team Supervision, Quality Control, Inventory Management, Cost Control, Administrative Support, Food Safety Compliance, Communication, Mentoring, Coaching, Multitasking, Prioritization, Bilingual Proficiency

Specialization
Candidates must possess 3–5+ years of culinary leadership experience, preferably including previous Sous Chef experience, in a high-volume or upscale environment. Required abilities include demonstrated knowledge of food safety, experience with inventory/cost control, strong organizational skills for fast-paced environments, and effective team-oriented communication.

Experience Required
Minimum 5 year(s)

Executive Sous Chef at Optalis

West Hollywood, California, United States - Full Time

Skills Needed
Japanese Cuisine, Sushi Preparation, Knife Skills, Fish Handling, Food Cost Management, Labor Cost Management, Staff Training, Sanitation, Menu Development, Inventory Management, High Volume Kitchen Operations, Quality Control

Specialization
Candidates must possess strong expertise in sushi rice preparation, fish butchery, and high-volume kitchen management. A Certified Manager Food Handlers card and the physical ability to stand for long shifts are required.

Experience Required
Minimum 5 year(s)

Executive Assistant at British Rowing

Eye and Dunsden, England, United Kingdom - Full Time

Skills Needed
Diary Management, Scheduling, Stakeholder Communication, Report Drafting, Meeting Coordination, Minute Taking, Financial Administration, Expense Processing, Hr Support, Confidentiality, Time Management, Organizational Skills

Specialization
Proven experience in an executive assistant or high-level administrative role with exceptional organizational and communication skills. Ability to handle confidential information with discretion and produce accurate documentation under tight deadlines.

Experience Required
Minimum 2 year(s)

Executive Sous Chef at Explore Edmonton Corporation

Edmonton, Alberta, Canada - Full Time

Skills Needed
Culinary Leadership, Large Scale Banquet Production, Food Cost Control, Labour Management, Menu Engineering, Inventory Management, Haccp, Whmis, Oh&S, Staff Mentoring, Operational Planning, Quality Control

Specialization
Requires Red Seal Certification and at least 10 years of progressive culinary leadership experience in high-volume environments. Must possess strong business acumen and the ability to manage large teams within a fast-paced, potentially unionized setting.

Experience Required
Minimum 10 year(s)

Executive Sous Chef at American Cruise Lines

Old Saybrook, Connecticut, United States - Full Time

Skills Needed
Culinary Operations, Menu Planning, Food Safety, Hygiene Standards, Team Leadership, Time Management, Problem Solving, Multi Tasking, Dietary Restriction Management, Staff Training, Buffet Preparation, Inventory Management, Communication, Interpersonal Skills, Organization

Specialization
Candidates must have at least 5 years of culinary experience in a full-service resort, hotel, or cruise ship environment. A ServSafe Manager Certification and a Transportation Worker Identification Credential (TWIC) are required or strongly preferred.

Experience Required
Minimum 5 year(s)

Executive Sous Chef at American Cruise Lines

St. Augustine, Florida, United States - Full Time

Skills Needed
Culinary Operations, Menu Planning, Food Safety, Team Leadership, Time Management, Problem Solving, Multi Tasking, Interpersonal Skills, Oral Communication, Teaching, Training, Dietary Restriction Management, Inventory Management, Kitchen Organization

Specialization
Candidates must have a minimum of 5 years of culinary experience in a full-service resort, hotel, or cruise ship environment. A Transportation Worker Identification Credential (TWIC) and ServSafe Manager Certification are required or strongly preferred.

Experience Required
Minimum 5 year(s)

Executive Sous Chef at SINGAPORE MARRIOTT TANG PLAZA HOTEL

Kudahuvadhoo, South Nilandhe Atoll, Maldives - Full Time

Skills Needed
Culinary Talent, Staff Leadership, Food Management, Guest Satisfaction, Financial Performance, Quality Control, Staff Development, Sanitation Standards, Menu Development, Food Presentation, Budget Management, Purchasing, Team Building, Problem Solving, Performance Management, Customer Service

Specialization
Candidates need either a high school diploma or GED with 6 years of culinary/food and beverage experience, or a 2-year degree in Culinary Arts/Hotel Management with 4 years of relevant experience. Key requirements include demonstrating leadership, managing controllable expenses like food cost, setting performance goals, and ensuring compliance with all food handling and sanitation standards.

Experience Required
Minimum 5 year(s)

Marketing Executive at SINGAPORE MARRIOTT TANG PLAZA HOTEL

, Cairo, Egypt - Full Time

Skills Needed
Brand Promotion, Sales Techniques, Guest Loyalty, Telephonic Communication, Sales Presentation, Eligibility Verification, Complimentary Determination, Office Duties, Filing, Emailing, Typing, Faxing, Message Relay, Employee Training, Customer Service, Professional Appearance

Specialization
Candidates must have a high school diploma or G.E.D. equivalent and at least one year of related work experience, though no prior supervisory experience is required. The role demands strong communication skills for sales and guest interaction, along with general administrative capabilities.

Executive Assistant at SINGAPORE MARRIOTT TANG PLAZA HOTEL

Bucharest, , Romania - Full Time

Skills Needed
Executive Communication, Event Planning, Travel Management, Meeting Coordination, Office Administration, Inventory Management, Office Equipment Maintenance, Customer Service, Conflict Resolution, Confidentiality, Policy Compliance, Minute Taking, Correspondence Management, Scheduling, Troubleshooting

Specialization
The role requires strong organizational and communication skills to support the General Manager and Executive Committee. Candidates must be capable of maintaining strict confidentiality and ensuring operational efficiency within a hospitality environment.

Experience Required
Minimum 2 year(s)

Executive Sous Chef at SINGAPORE MARRIOTT TANG PLAZA HOTEL

Jaipur, Rajasthan, India - Full Time

Skills Needed
Culinary Management, Menu Development, Food Safety, Sanitation Standards, Staff Supervision, Budgeting, Cost Control, Team Leadership, Customer Service, Performance Management, Training And Development, Inventory Management, Quality Control, Food Preparation, Communication Skills, Problem Solving

Specialization
Candidates must have a high school diploma with 6 years of experience or a 2-year degree with 4 years of experience in the culinary or hospitality industry. Strong leadership, communication, and technical culinary skills are required to manage diverse kitchen functions effectively.

Experience Required
Minimum 5 year(s)

Executive Sous Chef at SINGAPORE MARRIOTT TANG PLAZA HOTEL

New Delhi, delhi, India - Full Time

Skills Needed
Culinary Arts, Food Preparation, Staff Leadership, Menu Development, Food Quality Control, Sanitation Standards, Budget Management, Purchasing, Employee Development, Guest Relations, Inventory Control, Banqueting, Room Service, Financial Performance, Safety Procedures

Specialization
Candidates need either a high school diploma or GED with 6 years of culinary/food and beverage experience, or a 2-year degree in Culinary Arts/Hotel Management with 4 years of relevant experience. Key duties include leading daily operations, setting performance goals, managing expenses like food cost, and ensuring strict compliance with food handling and sanitation standards.

Experience Required
Minimum 5 year(s)

Executive Sous Chef at SINGAPORE MARRIOTT TANG PLAZA HOTEL

Mumbai, maharashtra, India - Full Time

Skills Needed
Culinary Arts, Food Preparation, Staff Leadership, Menu Development, Food Quality Control, Sanitation Standards, Budget Management, Purchasing, Employee Development, Guest Relations, Inventory Control, Team Building, Performance Management, Safety Procedures, Problem Solving, Communication

Specialization
Candidates need either a high school diploma or GED with 6 years of culinary/food and beverage experience, or a 2-year degree in Culinary Arts/Hotel Management with 4 years of relevant experience. Key duties include leading daily kitchen operations, setting performance goals, ensuring strict culinary and sanitation standards are met, and managing human resources activities.

Experience Required
Minimum 5 year(s)

Executive Assistant at Mary's Place

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jun, 26

Salary

90000.0

Posted On

26 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Administrative Support, Board of Directors Support, Scheduling, Meeting Coordination, Correspondence Management, Document Management, Confidentiality, Problem-Solving, Adaptability, Communication, Discretion, Microsoft Office, SharePoint, PowerPoint, Teams

Industry

Individual and Family Services

Description

Description We’re Hiring an Executive Assistant to the CEO Mary’s Place is seeking an experienced Executive Assistant (EA) to provide high-trust, executive-level administrative support to the CEO, with a primary focus on calendar management, day-to-day flow of executive work, and administrative support for the Board of Directors. This role is critical in enabling the CEO to maximize time, effectiveness, and external impact while maintaining smooth internal operations. The EA is part of a three-person team including the CEO, Chief of Staff, and EA. The ideal candidate is proactive without overstepping role boundaries, highly organized, discreet, and comfortable in a fast-paced, high-expectations environment. We are seeking someone who is highly adaptable and thrives when problem-solving. The EA actively engages in Mary’s Place racial equity work–striving for racially equitable outcomes and taking responsibility for creating, maintaining, and affirming communities for people of color, immigrants, and refugees, trans and gender-non-conforming people, and other populations who routinely encounter systemic oppressions. This is a non-supervisory position reporting to the CEO. The EA works onsite at Mary’s Place main administrative offices in South Lake Union and is required to attend meetings and events at other Mary’s Place and community locations. The position is expected to be fully onsite during the initial evaluation period and may be eligible for one or two remote days thereafter. This is a full-time salaried exempt position that may occasionally require flexibility to work some weekends, evenings, and holidays. The salary for this position starts at $85,000-$90,000, DOE. Location: In-office during initial alignment period; hybrid eligible thereafter. Key Administrative Responsibilities Scheduling and Meeting Coordination Actively manages the CEO’s daily flow by aligning her calendar with identified priorities, protecting focus time, and supporting smooth transitions between meetings. Schedules and coordinates internal and external meetings, events, and speaking engagements involving the CEO, gently enforcing established protocols and priorities for her time as needed. Maintains annual calendar and invitations for Mary’s Place Board of Directors, Committees, and Mary’s Place senior and extended leadership team. Proactively identifies, requests, and organizes agendas, background materials, and logistics to ensure the CEO is fully prepared for all meetings, events, and speaking engagements. Maintains contact lists, meeting and catering resources, dietary preferences, and other logistical details to support the CEO’s meetings and events. Arranges occasional travel for the CEO. Communications, Correspondence, and Document Management Communicates professionally, effectively, and promptly with a wide variety of constituents, including board members, elected officials, donors, community partners, Mary’s Place leaders, vendors, and other administrative professionals. Supports the CEO’s response to time-sensitive correspondence and requests, including drafting and routing documents with discretion and accuracy, researching context, and documenting external interactions. Provides administrative support for Board operations, including board packets, minutes, rosters, onboarding materials, and upkeep of the Board portal. Provides limited administrative support to Board Committees, including scheduling meetings and taking minutes as needed. Routes documents for executive review and approval, including contracts, agreements, internal communications, and donor correspondence. Maintains highly organized records, shared drives, and administrative systems. Upholds a strict level of confidentiality Other Responsibilities Anticipates the CEO’s needs and ensures consistent communication. Establishes and maintains effective relationships and boundaries. Maintains an organized work environment. Promotes a supportive and constructive workplace culture, and performs essential administrative duties as needed Tracks expenses and invoices, monitors budgets, and submits expense reports on behalf of the CEO. Provides backup coverage for the front desk, assisting non-administrative staff, guests, clients, and community members. Provides administrative support for leadership recruitment processes. Other duties as assigned, including evenings or weekends. Requirements Skills/Qualifications Required AA/bachelor’s degree or equivalent experience At least three years of executive-level administrative support (CEO or C-suite preferred) Exceptional calendar management and prioritization skills Advanced Microsoft Office skills, including PowerPoint, Teams, and SharePoint Able to meet deadlines in a fast-paced, rapidly changing environment with high attention to detail and independent judgment Demonstrated ability to be resourceful, problem-solve, and adapt to ambiguity Ability to be proactive without overstepping role boundaries Excellent verbal/written communication skills Proven trustworthiness, discretion, and confidentiality Strong customer service orientation Composed under pressure Strong commitment to Mary’s Place mission and equity commitment; works well with individuals from diverse backgrounds Experience with office equipment Preferred Skills/Qualifications Work experience in a nonprofit environment Experience in startup or growth-stage environments Experience supporting a Board or governing body, including familiarity with Roberts Rules of Order and with board management tools or portals Experience improving administrative systems or shared drives Access to personal vehicle to support external meetings and events Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to converse with and listen to people in many different settings Ability to use a computer and telephone, as well as other standard office equipment Frequently required to stand, walk, use fingers, hands, and arms Ability to occasionally push, pull, lift, and/or carry supplies up to 25 pounds Work takes place in a social services environment where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required Travel to program sites and meetings outside the site and around the county are necessary Ability to work in an environment where there may be animals present, including dogs In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment to meet the physical requirements of the position. Mary’s Place will attempt to satisfy requests if the accommodation needed is reasonable, and no undue hardship to Mary’s Place would result. Mary's Place offers the following benefits to full-time staff: Medical and dental insurance with the cost for core employee coverage paid at 100% by the company and competitive family rates Basic Life insurance of $50,000 at no cost to employee; option to buy additional coverage 403(b) plan with 50% employer match on the first 6% employee contribution. Eligible to participate upon hire; eligible for match after first year of employment Unlimited use ORCA pass for a small deduction per pay period Starting at 10 days paid time off (PTO) each calendar year 10 days of sick time each calendar year 10 days of flexible floating holidays each calendar year (accrued 40 hours on Jan. 1 and July 1, and pro-rated during first year) Employee Assistance Program Mary’s Place is an Equal Opportunity Employer. We value a diverse workplace and strongly encourage women, people of color and other underrepresented groups, LGBTQ+ individuals, people with disabilities, foreign-born residents, and veterans to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees. How to Apply Applications accepted until the position is filled. marysplaceseattle.org

Responsibilities

This role provides high-trust, executive-level administrative support to the CEO, focusing primarily on calendar management, managing the day-to-day executive workflow, and providing administrative support for the Board of Directors. Key duties include scheduling, coordinating communications, managing documents, tracking expenses, and supporting board operations.

Executive Assistant at Mary's Place

Seattle, Washington, United States - Full Time

Experience Required
Minimum 2 year(s)

Executive Assistant at Mosaic Health

Muskegon, Michigan, United States - Full Time

Skills Needed
Administrative Support, Scheduling, Meeting Minutes, Data Entry, Compliance, Report Preparation, Database Management, Communication, Project Coordination, Regulatory Agency Coordination

Specialization
Candidates must have a high school diploma or GED. An associate's degree or one to three years of related experience is preferred.

Executive Assistant at Lakeland Care Plus INC

Fond Du Lac, Wisconsin, United States - Full Time

Experience Required
Minimum 5 year(s)

Executive Assistant at Elk Valley Rancheria

Crescent City, California, United States - Full Time

Executive Sous Chef at IHG Career

, , Vietnam - Full Time

Experience Required
Minimum 5 year(s)

Executive Assistant at Fanatics

Leeds, England, United Kingdom - Full Time

Experience Required
Minimum 2 year(s)

Executive Assistant at Dynasty Financial Partners

St. Petersburg, Florida, United States - Full Time

Executive Assistant at Nevada HAND Inc

Las Vegas, Nevada, United States - Full Time

Experience Required
Minimum 2 year(s)

Executive Sous Chef at Motek Florida

Miami, Florida, United States - Full Time

Experience Required
Minimum 5 year(s)

Executive Sous Chef at Optalis

West Hollywood, California, United States - Full Time

Experience Required
Minimum 5 year(s)

Executive Assistant at British Rowing

Eye and Dunsden, England, United Kingdom - Full Time

Experience Required
Minimum 2 year(s)

Executive Sous Chef at Explore Edmonton Corporation

Edmonton, Alberta, Canada - Full Time

Experience Required
Minimum 10 year(s)

Executive Sous Chef at American Cruise Lines

Old Saybrook, Connecticut, United States - Full Time

Experience Required
Minimum 5 year(s)

Executive Sous Chef at American Cruise Lines

St. Augustine, Florida, United States - Full Time

Experience Required
Minimum 5 year(s)

Executive Sous Chef at SINGAPORE MARRIOTT TANG PLAZA HOTEL

Kudahuvadhoo, South Nilandhe Atoll, Maldives - Full Time

Experience Required
Minimum 5 year(s)

Marketing Executive at SINGAPORE MARRIOTT TANG PLAZA HOTEL

, Cairo, Egypt - Full Time

Executive Assistant at SINGAPORE MARRIOTT TANG PLAZA HOTEL

Bucharest, , Romania - Full Time

Experience Required
Minimum 2 year(s)

Executive Sous Chef at SINGAPORE MARRIOTT TANG PLAZA HOTEL

Jaipur, Rajasthan, India - Full Time

Experience Required
Minimum 5 year(s)

Executive Sous Chef at SINGAPORE MARRIOTT TANG PLAZA HOTEL

New Delhi, delhi, India - Full Time

Specialization
Candidates need either a high school diploma or GED with 6 years of culinary/food and beverage experience, or a 2-year degree in Culinary Arts/Hotel Management with 4 years of relevant experience. Key duties include leading daily operations, setting performance goals, managing expenses like food cost, and ensuring strict compliance with food handling and sanitation standards.

Experience Required
Minimum 5 year(s)

Executive Sous Chef at SINGAPORE MARRIOTT TANG PLAZA HOTEL

Mumbai, maharashtra, India - Full Time

Skills Needed
Culinary Arts, Food Preparation, Staff Leadership, Menu Development, Food Quality Control, Sanitation Standards, Budget Management, Purchasing, Employee Development, Guest Relations, Inventory Control, Team Building, Performance Management, Safety Procedures, Problem Solving, Communication

Specialization
Candidates need either a high school diploma or GED with 6 years of culinary/food and beverage experience, or a 2-year degree in Culinary Arts/Hotel Management with 4 years of relevant experience. Key duties include leading daily kitchen operations, setting performance goals, ensuring strict culinary and sanitation standards are met, and managing human resources activities.

Experience Required
Minimum 5 year(s)