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Executive Assistant at Harbor
Chicago, Illinois, United States - Full Time
Skills Needed
Communication Skills, Organizational Skills, Interpersonal Skills, Time Management, Problem Solving, Business Acumen, Discretion, Judgment, Microsoft 365, Ms Office Suite, Crm, Attention To Detail, Professional Presence, Flexibility, Proactive Mindset
Specialization
A Bachelor’s degree in Business Administration or related field is preferred, along with a minimum of 7 years supporting senior executives in a professional services environment. Candidates should have impeccable communication skills and advanced proficiency in Microsoft 365 and MS Office Suite.
Experience Required
Minimum 5 year(s)
Operation Executive at Lion City Rentals Pte Ltd
Singapore, , Singapore - Full Time
Skills Needed
Google Sheets
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Secretary at Dubizzle MENA
Cairo, Cairo, Egypt - Full Time
Skills Needed
Organizational Skills, Communication Skills, Time Management, Confidentiality, Proficiency In Ms Office, Problem Solving, Interpersonal Skills, Multitasking, Research Skills, Attention To Detail, Flexibility, Discretion, Cultural Awareness, Adaptability, Initiative, Professionalism
Specialization
Candidates should have a bachelor's degree in a related field and at least 5 years of experience supporting C-level executives. Excellent communication skills in English and Arabic, along with strong organizational abilities, are essential.
Experience Required
Minimum 5 year(s)
Marketing Executive at Pensthorpe Natural Park
Fakenham, England, United Kingdom - Full Time
Skills Needed
Digital Marketing, Higher Education
Specialization
Certificate of higher education (preferred)
Qualification
Trade Certificate
Experience Required
Minimum 2 year(s)
Marketing Executive at SECRET FURNISHING PTE LTD
Singapore, , Singapore - Full Time
Skills Needed
Video Editing, Wordpress, Graphic Design, Seo, Sem
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at HubSpot
, , United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Event Management, Communication Skills, Customer Service, Expense Reporting, Logistics Coordination, Proactive Approach, Attention To Detail, Technology Proficiency, Team Collaboration, Stakeholder Management, Problem Solving, Time Management, Flexibility, Organizational Skills
Specialization
Candidates should have a proven track record of providing administrative support in a fast-paced environment and possess exceptional communication skills. A high level of professionalism and the ability to prioritize tasks effectively are essential.
Experience Required
Minimum 2 year(s)
Marketing Executive at Xpos
Bristol BS10 7TP, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Marketing Executive at Realise Finance Ltd
OLP6, , United Kingdom - Full Time
Skills Needed
Adobe Creative Suite, Videography, Design Tools, Photography, Microsoft Office, Editing Software, Communication Skills, Canva
Qualification
Graduate
Executive Assistant at Independent First Nations Alliance
Sioux Lookout, ON P8T 1E8, Canada - Full Time
Skills Needed
Confidentiality, Budget Control, Secondary Education, Financial Literacy, Communication Skills, Expenses, Computer Skills, Excel, Powerpoint
Specialization
Management, Office Management
Qualification
Diploma
Executive Assistant at Amico Infrastructures
Mississauga, ON L4W 5K9, Canada - Full Time
Skills Needed
Sensitive Information, Communication Skills, Confidentiality, Discretion
Qualification
Graduate
Executive Assistant at Sandisk
Milpitas, California, United States - Full Time
Skills Needed
Calendar Management, Meeting Planning, Event Coordination, Travel Management, Tool Management, Project Management, Leadership, Communication, Critical Thinking, Problem Solving, Time Management, Organizational Skills, Attention To Detail, Team Collaboration, Flexibility, Initiative
Specialization
Candidates must have over 5 years of experience supporting C-suite executives, preferably in a high-tech consumer products environment. Strong communication skills, attention to detail, and the ability to manage complex issues in a fast-paced setting are essential.
Experience Required
Minimum 5 year(s)
Executive Recruiter at airwallex
San Francisco, California, USA - Full Time
Skills Needed
C Level, Interpersonal Skills, Closing Candidates
Qualification
Graduate
Executive Recruiter at Western Veterinary Partners
Denver, CO 80206, USA - Full Time
Skills Needed
Training, C Suite, Discretion, Color, Negotiation, Compensation Structures, Consideration, Interpersonal Skills, Assessment Tools
Specialization
Human resources business administration or a related field (master’s degree preferred
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Marketing Executive at Burj Star General Maintenance Property Management LLC
Abu Dhabi, , United Arab Emirates - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Fairgrove Property Management
Irvine, California, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Multitasking, Written Communication, Verbal Communication, Attention To Detail, Microsoft Office Suite, Discretion, Interpersonal Skills, Flexibility, Adaptability, Problem Solving
Specialization
Candidates should have over 5 years of experience supporting C-level executives in a fast-paced environment. Exceptional organizational skills and proficiency in Microsoft Office Suite are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Oscar Mayer Limited
Wrexham LL13 9UG, , United Kingdom - Full Time
Skills Needed
Sensitive Information
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Bevo Farms Ltd
, , - Full Time
Skills Needed
Organizational Skills, Time Management, Communication Skills, Microsoft Office Suite, Collaboration Tools, Discretion, Attention To Detail, Event Planning, Travel Coordination, Administrative Support, Confidentiality, Multi Site Coordination, Inventory Management, Onboarding, Logistics Management, Meeting Management
Specialization
Candidates should have 3+ years of experience as an Executive Assistant or in a high-level administrative role, preferably in an agricultural setting. Strong organizational skills, excellent communication abilities, and proficiency with Microsoft Office are essential.
Experience Required
Minimum 2 year(s)
Marketing Executive at Petals Roses
Newport TF10 9BB, , United Kingdom - Full Time
Skills Needed
Analytical Skills, Communication Skills
Qualification
Graduate
Marketing Executive at BROTZEIT PTE LTD
Singapore, , Singapore - Full Time
Skills Needed
Design Tools, English, Canva, Campaigns, Seo, Remuneration, Loyalty Programs, Communications, Communication Skills
Specialization
Communications, Marketing
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Executive assistant at Pavago
, , South Africa - Full Time
Skills Needed
Administrative Support, Communication, Task Management, Financial Oversight, Brand Management, Problem Solving, Tech Proficiency, Independence, Proactive Approach, Multitasker, Innovative Thinking, Adaptability
Specialization
Candidates should have a minimum of 1 year of administrative support experience, preferably with executive-level professionals. Proficiency in various productivity tools and strong problem-solving skills are essential.
Executive Assistant at Harbor
Chicago, Illinois, United States -
Full Time

Start Date

Immediate

Expiry Date

04 Feb, 26

Salary

0.0

Posted On

06 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Communication Skills, Organizational Skills, Interpersonal Skills, Time Management, Problem Solving, Business Acumen, Discretion, Judgment, Microsoft 365, MS Office Suite, CRM, Attention To Detail, Professional Presence, Flexibility, Proactive Mindset

Industry

Business Consulting and Services

Description
Harbor is seeking a dynamic Executive Assistant to the CEO to join our growing company. The Executive Assistant to the CEO is the strategic right hand to the organization’s top leader, a trusted partner who ensures that the CEO’s time, focus, and energy are directed toward the highest-value priorities. This role is far more than administrative support; it is a critical extension of executive leadership, driving efficiency, communication, and alignment across the company. Acting as a gatekeeper, liaison, and confidant, the Executive Assistant manages complex calendars, coordinates high-level meetings, prepares critical materials, and anticipates the CEO’s needs before they arise. They serve as the connective tissue between departments, ensuring that initiatives move forward seamlessly and that the CEO remains informed and empowered to make timely, strategic decisions. Equipped with strong business acumen, discretion, and exceptional organizational and interpersonal skills, the Executive Assistant represents the CEO with professionalism and tact in all interactions. Their influence extends beyond logistics - they help shape culture, foster relationships with key stakeholders, and enable the CEO to lead with clarity and impact. This is a full-time position working hybrid from out Chicago, IL company headquarters. Key Responsibilities: Executive & Administrative Support Manage the CEO’s complex calendar, meetings, and travel arrangements with accuracy and foresight. Anticipate needs, resolve scheduling conflicts, and ensure the CEO is fully prepared for all engagements. Draft, review, and edit correspondence, presentations, and reports with a high degree of professionalism, polish and attention to detail. Handle incoming communications (calls, emails, and requests) with discretion, prioritizing issues and routing as appropriate. Prepare client briefing materials, meeting notes, and follow-up action plans. Client & Partner Coordination Serve as a professional and trusted point of contact for clients, internal leadership, and external stakeholders. Manage client communications and logistics for high-level meetings, presentations, and firm events. Uphold the firm’s brand through exceptional service, responsiveness, and confidentiality. Leadership & Governance Support Coordinate Board of Directors and Executive Leadership Team (ELT) meetings, including agendas, materials, minutes, and follow-up actions. Support key governance processes, including compliance documentation and executive reporting. Track firm initiatives and ensure timely execution of CEO commitments and strategic priorities. Operational & Strategic Support Support firmwide initiatives, including business development efforts, client engagement, and internal communications. Conduct research, analyze data, and prepare concise executive summaries and insights for decision-making. Partner with Finance, HR, and Operations teams to streamline processes and maintain organizational efficiency. Qualifications: Education & Experience Bachelor’s degree in Business Administration, Communications, or related field preferred. Minimum of 7 years supporting senior executives in a professional services environment; consulting, legal, financial, or similar field preferred. Proven experience managing confidential information and complex, multi-stakeholder relationships. Skills & Competencies Impeccable communication skills — both written and verbal — with strong attention to detail. Professional presence, discretion, and judgment appropriate for client-facing and board-level interactions. Exceptional time management, prioritization, and problem-solving skills. Advanced proficiency in Microsoft 365 and Teams plus MS Office Suite tools such as Word, Excel, and Powerpoint; experience with CRM (Salesforce) a plus. Strong business acumen and the ability to anticipate needs in a high-pressure, deadline-driven environment. Work Environment Collaborative, client-focused culture that values professionalism and precision. Fast-paced and deadline-driven, requiring flexibility and a proactive mindset. Occasional after-hours or travel support may be required. Compensation & Benefits Competitive salary commensurate with experience. Comprehensive benefits, including health, retirement, and paid time off. Opportunities for professional development and advancement within a respected firm. About Us: Harbor is the preeminent provider of expert services across strategy, legal technology, operations, and intelligence. Our globally integrated team of 800+ strategists, technologists, and specialists navigate alongside our clients – leading law firms, corporations, and their law departments – to provide essential resources and invaluable insights. Anchored in a rich heritage of deep knowledge, steadfast relationships, and mutual respect, our unwavering dedication lies in shaping the future of the legal industry and fostering enduring partnerships within our community and ecosystem. Harbor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, civil union status, national origin, ancestry, age, parental status, disabled status, veteran status, or any other legally protected classification, in accordance with applicable law.
Responsibilities
The Executive Assistant manages the CEO’s complex calendar, coordinates high-level meetings, and prepares critical materials. They act as a liaison between departments, ensuring initiatives move forward seamlessly and the CEO is informed for strategic decisions.
Executive Assistant at Harbor
Chicago, Illinois, United States - Full Time
Skills Needed
Communication Skills, Organizational Skills, Interpersonal Skills, Time Management, Problem Solving, Business Acumen, Discretion, Judgment, Microsoft 365, Ms Office Suite, Crm, Attention To Detail, Professional Presence, Flexibility, Proactive Mindset
Specialization
A Bachelor’s degree in Business Administration or related field is preferred, along with a minimum of 7 years supporting senior executives in a professional services environment. Candidates should have impeccable communication skills and advanced proficiency in Microsoft 365 and MS Office Suite.
Experience Required
Minimum 5 year(s)
Operation Executive at Lion City Rentals Pte Ltd
Singapore, , Singapore - Full Time
Skills Needed
Google Sheets
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Secretary at Dubizzle MENA
Cairo, Cairo, Egypt - Full Time
Skills Needed
Organizational Skills, Communication Skills, Time Management, Confidentiality, Proficiency In Ms Office, Problem Solving, Interpersonal Skills, Multitasking, Research Skills, Attention To Detail, Flexibility, Discretion, Cultural Awareness, Adaptability, Initiative, Professionalism
Specialization
Candidates should have a bachelor's degree in a related field and at least 5 years of experience supporting C-level executives. Excellent communication skills in English and Arabic, along with strong organizational abilities, are essential.
Experience Required
Minimum 5 year(s)
Marketing Executive at Pensthorpe Natural Park
Fakenham, England, United Kingdom - Full Time
Skills Needed
Digital Marketing, Higher Education
Specialization
Certificate of higher education (preferred)
Qualification
Trade Certificate
Experience Required
Minimum 2 year(s)
Marketing Executive at SECRET FURNISHING PTE LTD
Singapore, , Singapore - Full Time
Skills Needed
Video Editing, Wordpress, Graphic Design, Seo, Sem
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at HubSpot
, , United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Event Management, Communication Skills, Customer Service, Expense Reporting, Logistics Coordination, Proactive Approach, Attention To Detail, Technology Proficiency, Team Collaboration, Stakeholder Management, Problem Solving, Time Management, Flexibility, Organizational Skills
Specialization
Candidates should have a proven track record of providing administrative support in a fast-paced environment and possess exceptional communication skills. A high level of professionalism and the ability to prioritize tasks effectively are essential.
Experience Required
Minimum 2 year(s)
Marketing Executive at Xpos
Bristol BS10 7TP, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Marketing Executive at Realise Finance Ltd
OLP6, , United Kingdom - Full Time
Skills Needed
Adobe Creative Suite, Videography, Design Tools, Photography, Microsoft Office, Editing Software, Communication Skills, Canva
Qualification
Graduate
Executive Assistant at Independent First Nations Alliance
Sioux Lookout, ON P8T 1E8, Canada - Full Time
Skills Needed
Confidentiality, Budget Control, Secondary Education, Financial Literacy, Communication Skills, Expenses, Computer Skills, Excel, Powerpoint
Specialization
Management, Office Management
Qualification
Diploma
Executive Assistant at Amico Infrastructures
Mississauga, ON L4W 5K9, Canada - Full Time
Skills Needed
Sensitive Information, Communication Skills, Confidentiality, Discretion
Qualification
Graduate
Executive Assistant at Sandisk
Milpitas, California, United States - Full Time
Skills Needed
Calendar Management, Meeting Planning, Event Coordination, Travel Management, Tool Management, Project Management, Leadership, Communication, Critical Thinking, Problem Solving, Time Management, Organizational Skills, Attention To Detail, Team Collaboration, Flexibility, Initiative
Specialization
Candidates must have over 5 years of experience supporting C-suite executives, preferably in a high-tech consumer products environment. Strong communication skills, attention to detail, and the ability to manage complex issues in a fast-paced setting are essential.
Experience Required
Minimum 5 year(s)
Executive Recruiter at airwallex
San Francisco, California, USA - Full Time
Skills Needed
C Level, Interpersonal Skills, Closing Candidates
Qualification
Graduate
Executive Recruiter at Western Veterinary Partners
Denver, CO 80206, USA - Full Time
Skills Needed
Training, C Suite, Discretion, Color, Negotiation, Compensation Structures, Consideration, Interpersonal Skills, Assessment Tools
Specialization
Human resources business administration or a related field (master’s degree preferred
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Marketing Executive at Burj Star General Maintenance Property Management LLC
Abu Dhabi, , United Arab Emirates - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Fairgrove Property Management
Irvine, California, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Multitasking, Written Communication, Verbal Communication, Attention To Detail, Microsoft Office Suite, Discretion, Interpersonal Skills, Flexibility, Adaptability, Problem Solving
Specialization
Candidates should have over 5 years of experience supporting C-level executives in a fast-paced environment. Exceptional organizational skills and proficiency in Microsoft Office Suite are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Oscar Mayer Limited
Wrexham LL13 9UG, , United Kingdom - Full Time
Skills Needed
Sensitive Information
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Bevo Farms Ltd
, , - Full Time
Skills Needed
Organizational Skills, Time Management, Communication Skills, Microsoft Office Suite, Collaboration Tools, Discretion, Attention To Detail, Event Planning, Travel Coordination, Administrative Support, Confidentiality, Multi Site Coordination, Inventory Management, Onboarding, Logistics Management, Meeting Management
Specialization
Candidates should have 3+ years of experience as an Executive Assistant or in a high-level administrative role, preferably in an agricultural setting. Strong organizational skills, excellent communication abilities, and proficiency with Microsoft Office are essential.
Experience Required
Minimum 2 year(s)
Marketing Executive at Petals Roses
Newport TF10 9BB, , United Kingdom - Full Time
Skills Needed
Analytical Skills, Communication Skills
Qualification
Graduate
Marketing Executive at BROTZEIT PTE LTD
Singapore, , Singapore - Full Time
Skills Needed
Design Tools, English, Canva, Campaigns, Seo, Remuneration, Loyalty Programs, Communications, Communication Skills
Specialization
Communications, Marketing
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Executive assistant at Pavago
, , South Africa - Full Time
Skills Needed
Administrative Support, Communication, Task Management, Financial Oversight, Brand Management, Problem Solving, Tech Proficiency, Independence, Proactive Approach, Multitasker, Innovative Thinking, Adaptability
Specialization
Candidates should have a minimum of 1 year of administrative support experience, preferably with executive-level professionals. Proficiency in various productivity tools and strong problem-solving skills are essential.