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Executive Assistant at Omidyar Network
Washington, District of Columbia, United States - Full Time
Skills Needed
Executive Support, Project Management, Office Operations, Communication, Strategic Thinking, Problem Solving, Event Planning, Vendor Management, Facilities Operations, Team Engagement, Calendar Management, Attention To Detail, Professionalism, Cultural Building, Logistics, Research
Specialization
Candidates should have a minimum of 5 years of experience in executive support and project management. Strong organizational skills, attention to detail, and the ability to manage multiple priorities are essential.
Experience Required
Minimum 5 year(s)
EXECUTIVE SOUS CHEF at Dream Nashville
Nashville, TN 37219, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Interview Engineering
Ciudad de México, , Mexico - Full Time
Skills Needed
Calendar Management, Executive Correspondence, Meeting Coordination, Logistical Coordination, Confidentiality, Google Workspace, Slack, Zoom, Cross Functional Communication, Decision Making, Time Management, Adaptability, Professional Communication, Event Planning, Technical Environment Experience, Stakeholder Management
Specialization
Candidates should have over 5 years of experience supporting C-suite executives and possess advanced English proficiency. A proven track record in managing complex calendars and coordinating communications in a fast-paced environment is essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Mission Hospital
Asheville, NC 28801, USA - Full Time
Skills Needed
Hospitals, Accountability, Relationship Building, Organizational Vision, Information Systems, Continuous Improvement, Technical Proficiency, Office Equipment, Waste, Professional Development, Color, Confidentiality, Medical Terminology, Interventional Cardiology
Qualification
Graduate
Logistics Executive at GRIFFIN KINETIC PTE LTD
Singapore, , Singapore - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at FamilyAid
Boston, Massachusetts, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Communication Skills, Meeting Support, Project Management, Research Skills, Drafting Materials, Attention To Detail, Critical Thinking, Analytical Skills, Organizational Skills, Interpersonal Skills, Microsoft Office, Confidentiality, Collaboration, Discretion
Specialization
A Bachelor’s degree is required along with at least three years of experience in an executive-level office. Candidates with substantial work experience in an executive assistant capacity may substitute for the educational requirement.
Experience Required
Minimum 5 year(s)
Executive Assistant at QuickTeam
Johannesburg, Gauteng, South Africa - Full Time
Skills Needed
Organizational Skills, Communication Skills, Calendar Management, Email Management, Travel Arrangements, Meeting Coordination, Confidentiality, Documentation, Research, Problem Solving, Decision Making, Multitasking, Flexibility, Discretion, Proactivity, Positive Mindset
Specialization
Candidates should have at least 3 years of experience as an Executive Assistant and possess strong organizational and multitasking skills. Excellent verbal and written communication skills, along with the ability to work autonomously, are essential for this role.
Experience Required
Minimum 2 year(s)
Executive Assistant at efm Logistics
Melbourne, Victoria, Australia - Full Time
Skills Needed
Executive Support, Calendar Management, Communication Handling, Confidential Documentation, Stakeholder Liaison, Report Preparation, Travel Management, Expense Tracking, Minute Taking, Organizational Skills, Adaptability, Written Communication, Verbal Communication, Microsoft Office Suite, Digital Collaboration Tools
Specialization
Candidates should have proven experience in providing executive support, managing complex schedules, and maintaining stakeholder relationships. Strong organizational skills, attention to detail, and proficiency in Microsoft Office are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Exhibit Concepts Inc.
Vandalia, Ohio, United States - Full Time
Skills Needed
Customer Service, Scheduling, Crm Management, Problem Solving, Communication, Organizational Skills, Time Management, Confidentiality, Decision Making, Flexibility, Technology Adaptation, Report Preparation, Travel Coordination, Contract Management, Presentation Skills, Critical Thinking
Specialization
Candidates must have a high school diploma or GED and five years of relevant administrative experience. Proficiency in office software and strong communication and organizational skills are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Maxor National Pharmacy Services, LLC
Plano, Texas, United States - Full Time
Skills Needed
Organizational Skills, Communication Skills, Problem Solving, Attention To Detail, Calendar Management, Travel Coordination, Event Planning, Office Management, Team Collaboration, Discretion, Adaptability, Technical Proficiency, Relationship Building, Time Management, Self Starter, Professionalism
Specialization
Candidates should have at least 5 years of experience as an Executive Assistant in a C-suite environment and possess advanced proficiency in Microsoft Office. A high school diploma is required, with a bachelor's degree preferred.
Experience Required
Minimum 5 year(s)
EXECUTIVE ASSISTANT at City of Toronto
Toronto, ON, Canada - Full Time
Skills Needed
Employment Equity, Powerpoint, Workplace Culture, Service Orientation, Interpersonal Skills, Sensitive Information, Outlook, Disabilities, Public Health, Management Skills, Microsoft Office, Excel, Communication Skills, Aoda, Government
Qualification
Graduate
Executive Assistant at Sempra Infrastructure
Houston, Texas, United States - Full Time
Skills Needed
Calendar Management, Communication Skills, Organization Skills, Multitasking, Problem Solving, Proactive, Interpersonal Skills, Judgment, Decision Making, Service Skills
Specialization
A bachelor's degree in a business-related field or equivalent experience is required. Candidates should have over 7 years of experience supporting a C-level executive with a focus on diversity, equity, and inclusion.
Experience Required
Minimum 10 year(s)
Executive Assistant at Fujifilm
Holly Springs, NC 27540, USA - Full Time
Skills Needed
Ged, Pharmaceutical Industry, Working Environment, Communication Skills, Life Sciences, Email
Specialization
A progressively responsible administrative/office management experience or
Qualification
Diploma
Executive Assistant at McCrometer
Hemet, CA 92545, USA - Full Time
Skills Needed
Computer Skills, Time Management, Interpersonal Skills, Medicine, Discretion, Excel, Powerpoint, Communication Skills, Confidentiality, Access, Outlook
Qualification
Diploma
Experience Required
Minimum 8 year(s)
Executive Assistant at Chan Zuckerberg Biohub
, , - Full Time
Skills Needed
Organizational Skills, Time Management, Communication Skills, Interpersonal Skills, Decision Making, Attention To Detail, Confidentiality, Technology Proficiency, Google Applications, Slack, Microsoft Office, Salesforce, Project Management, Administrative Support, Problem Solving, Adaptability
Specialization
Candidates should have a minimum of 3 years of experience as an administrative or executive assistant, preferably in the bioscience field. Strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Hills Bank and Trust
Hills, IA 52235, USA - Full Time
Skills Needed
Health Insurance, Life Insurance, Dental Insurance, Hiring, Membership, Training, Vision Insurance
Qualification
Diploma
Experience Required
Minimum 8 year(s)
Executive Assistant at Sandisk
Milpitas, California, United States - Full Time
Skills Needed
Calendar Management, Event Coordination, Travel Management, Tool Management, Problem Solving, Communication Skills, Time Management, Organizational Skills, Leadership, Attention To Detail, Team Player, Proactive, Resourceful, Strategic Thinking, Flexibility, Confidentiality
Specialization
Candidates must have a minimum of 5 years supporting a Vice President or Senior Vice President in a large public company. Advanced knowledge of Microsoft 365 applications and experience with C-suite administrative support is preferred.
Experience Required
Minimum 5 year(s)
Executive Assistant at USA Rare Earth, LLC
Washington, District of Columbia, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Communication Coordination, Project Support, Relationship Management, Organizational Skills, Written Communication, Verbal Communication, Discretion, Integrity, Microsoft Office Suite, Collaboration Tools, Travel Coordination, Expense Management, Proactive Anticipation, Time Management
Specialization
Candidates should have 7+ years of executive support experience, ideally with C-suite leaders in relevant sectors. Strong organizational, communication skills, and discretion in handling sensitive information are essential.
Experience Required
Minimum 10 year(s)
Account Executive I at Clearwave Fiber LLC
, Georgia, United States - Full Time
Skills Needed
B2b Sales, Communication Skills, Self Motivation, Goal Setting, Technology Comfort, Crm Tools
Specialization
Candidates should have a strong interest in B2B sales and excellent communication skills. Self-motivation and comfort with technology are essential, along with a valid driver's license for local customer meetings.
Executive Secretary at Adroit Immigration Services
Dubai, , United Arab Emirates - Full Time
Skills Needed
Powerpoint, Excel, Discretion, Microsoft Office, Immigration, Google Suite
Qualification
Graduate
Executive Assistant at Omidyar Network
Washington, District of Columbia, United States -
Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

117000.0

Posted On

27 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Support, Project Management, Office Operations, Communication, Strategic Thinking, Problem Solving, Event Planning, Vendor Management, Facilities Operations, Team Engagement, Calendar Management, Attention to Detail, Professionalism, Cultural Building, Logistics, Research

Industry

Philanthropic Fundraising Services

Description
About Omidyar Network (ON): Omidyar Network is a philanthropic organization whose mission is to bend the arc of the digital revolution toward shared power, prosperity, and possibility. Digital technology is a powerful and ubiquitous force, that, harnessed wisely, makes wondrous things happen. We believe in working together to guide tech's trajectory intentionally. Our vision is for our shared humanity to steer our digital future. So far, we have committed more than $1.94 billion to initiatives that share our vision. We engage, partner, and fund some of the world's brightest thinkers and innovators to guide our digital future toward the greatest good for the greatest number of people. About the Administrative team: The Administrative (Admin) Team serves as a strategic partner and support to our senior leaders, while leading our day-to-day ​​office operations​​ and culture. About the Role: Your primary role will be to serve as a trusted partner to members of our executive team, including our Chief Operating Officer (COO) and our Senior Vice President, Programs and Policy. You will anticipate their needs, protect their time, support strategic initiatives and/or special projects. In addition, you will lead our DC office operations and play an active role in shaping our culture, working in-person Monday – Friday in our downtown office location. This will include ownership of our visitor management processes, vendor and building partnership​s, and supporting​ ​facilities operations. You will cultivate office culture and manage the planning and execution of both onsite and offsite gatherings/events. This role will require excellent strategic thinking, organization, communications and project management skills, coupled with a high-level of sound judgment and professionalism. How You’ll Contribute to our Impact: Executive Support, Partnership & Special Projects (40%) - Provide world class support to 1-2 senior leaders (including our COO & SVP, Strategic Partnerships and SVP, Programs and Policy), anticipating needs, protecting their time, and supporting with key strategic initiatives. This includes: Support on key strategic initiatives and special projects (e.g., managing the logistics and planning for a team offsite) ​​Strengthen executive prioritization by tracking tasks and follow up​ Serve as a gatekeeper supporting high-profile key relationships and communications with internal and external partners Coordinate complex calendars and inboxes, across multiple parties and time zones, proactively integrating priorities of senior leaders Ensure leaders are well prepared for meetings and travel (e.g., research, logistics, travel arrangements, visa information, etc.) Provide backup coverage for the Executive Assistant that supports ON’s CEO and President Team Engagement & Events (30%) – ​Initiate and plan​ team-wide events, lunches and connection opportunities. Play a strategic role for cross-team connection and culture-building, including support for offsites and events.​ Support with onboarding of new team members.​​ Office Management (30%) - ​Lead ON’s DC Office​ operations, ensuring that our space and norms align with our values and strategy. Propose and implement improvements to our office space, systems and processes.​​​ ​​Visitor Management – ​Manage​ office visitor processes and norms. Acts ​​as the first​​​ ​point of contact to provide a professional and welcoming experience.​​​ Vendor Relationships – Facilitate strong relationships and processes for all ON’s office vendors and on-site building relationships. Manage tracking, ordering, and inventory of office supplies, solicit and aggregate staff feedback, and proactively surface and complete projects that improve operational efficiency and service. Facilities Operations – Partner with the IT and Facilities team and building management to support building safety, security, and use policies, procedures, and systems. Location: ​​​​​​​This position is required to be in the Washington D.C. office Monday - Friday from ​8:30 ​a.m. - 5 p.m. ET. This position will be based out of our Washington D.C. office. Employees are required to reside within 100 miles of ON’s Washington, D.C. office location which includes the states of Maryland and Virginia. Candidates must have a current U.S. work authorization to be considered. Compensation: This is a full-time, ​​​​​​non-​exempt ​salaried position that features competitive pay and benefits, including health care (medical/dental/vision), paid time off, and a generous employer 401k contribution. The salary range for this role is $93,600 -$117,000. ON manages pay equity seriously and new hires generally start at the midpoint of this range. What You'll Bring to the Team: Minimum of 5 years of experience in office operations, executive support, project management and/or facilities management Executive Support Experience: a track record of supporting senior executives and leaders in fast-paced, dynamic environments Exceptional project management skills: able to manage multiple priorities seamlessly for self and others while anticipating needs and preventing conflicts before they arise. Demonstrates strong attention to detail and presents information with clarity, professional and diplomacy. Proactive problem solver and self-starter: able to bring calm and clarity to complex situations, propose solutions, and take initiative without waiting to be asked Outstanding communicator and culture builder: People-first communicator, able to put people at ease, and serve as a connector across teams. Enthusiastic about greeting visitors and building a warm and inclusive environment. Able to synthesize and present information with clarity, professionalism and diplomacy. Expert calendaring and prioritization skills: demonstrated success managing highly complex schedules across multiple leaders, time zones, and external partners. This position requires the ability to lift up to 25 pounds, move office/event supplies, and occasionally climb stairs or adjust office furniture. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.​ ​​ Omidyar Network is an equal opportunity employer and welcomes people from all experiences, abilities, and perspectives to apply.​​ We fundamentally believe that people are inherently capable but often lack opportunity. We know that a diverse workforce reflecting a broad range of backgrounds and views allows us to see problems in more nuanced ways, creating the thought leadership needed to elevate humanity and evolve the culture, governance, and business of technology.​ ​We actively recruit, develop, and retain the most talented people from a broad candidate pool.
Responsibilities
The Executive Assistant will provide support to senior leaders, manage complex calendars, and coordinate special projects. Additionally, the role includes leading office operations and fostering a positive office culture.
Executive Assistant at Omidyar Network
Washington, District of Columbia, United States - Full Time
Skills Needed
Executive Support, Project Management, Office Operations, Communication, Strategic Thinking, Problem Solving, Event Planning, Vendor Management, Facilities Operations, Team Engagement, Calendar Management, Attention To Detail, Professionalism, Cultural Building, Logistics, Research
Specialization
Candidates should have a minimum of 5 years of experience in executive support and project management. Strong organizational skills, attention to detail, and the ability to manage multiple priorities are essential.
Experience Required
Minimum 5 year(s)
EXECUTIVE SOUS CHEF at Dream Nashville
Nashville, TN 37219, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Interview Engineering
Ciudad de México, , Mexico - Full Time
Skills Needed
Calendar Management, Executive Correspondence, Meeting Coordination, Logistical Coordination, Confidentiality, Google Workspace, Slack, Zoom, Cross Functional Communication, Decision Making, Time Management, Adaptability, Professional Communication, Event Planning, Technical Environment Experience, Stakeholder Management
Specialization
Candidates should have over 5 years of experience supporting C-suite executives and possess advanced English proficiency. A proven track record in managing complex calendars and coordinating communications in a fast-paced environment is essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Mission Hospital
Asheville, NC 28801, USA - Full Time
Skills Needed
Hospitals, Accountability, Relationship Building, Organizational Vision, Information Systems, Continuous Improvement, Technical Proficiency, Office Equipment, Waste, Professional Development, Color, Confidentiality, Medical Terminology, Interventional Cardiology
Qualification
Graduate
Logistics Executive at GRIFFIN KINETIC PTE LTD
Singapore, , Singapore - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at FamilyAid
Boston, Massachusetts, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Communication Skills, Meeting Support, Project Management, Research Skills, Drafting Materials, Attention To Detail, Critical Thinking, Analytical Skills, Organizational Skills, Interpersonal Skills, Microsoft Office, Confidentiality, Collaboration, Discretion
Specialization
A Bachelor’s degree is required along with at least three years of experience in an executive-level office. Candidates with substantial work experience in an executive assistant capacity may substitute for the educational requirement.
Experience Required
Minimum 5 year(s)
Executive Assistant at QuickTeam
Johannesburg, Gauteng, South Africa - Full Time
Skills Needed
Organizational Skills, Communication Skills, Calendar Management, Email Management, Travel Arrangements, Meeting Coordination, Confidentiality, Documentation, Research, Problem Solving, Decision Making, Multitasking, Flexibility, Discretion, Proactivity, Positive Mindset
Specialization
Candidates should have at least 3 years of experience as an Executive Assistant and possess strong organizational and multitasking skills. Excellent verbal and written communication skills, along with the ability to work autonomously, are essential for this role.
Experience Required
Minimum 2 year(s)
Executive Assistant at efm Logistics
Melbourne, Victoria, Australia - Full Time
Skills Needed
Executive Support, Calendar Management, Communication Handling, Confidential Documentation, Stakeholder Liaison, Report Preparation, Travel Management, Expense Tracking, Minute Taking, Organizational Skills, Adaptability, Written Communication, Verbal Communication, Microsoft Office Suite, Digital Collaboration Tools
Specialization
Candidates should have proven experience in providing executive support, managing complex schedules, and maintaining stakeholder relationships. Strong organizational skills, attention to detail, and proficiency in Microsoft Office are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Exhibit Concepts Inc.
Vandalia, Ohio, United States - Full Time
Skills Needed
Customer Service, Scheduling, Crm Management, Problem Solving, Communication, Organizational Skills, Time Management, Confidentiality, Decision Making, Flexibility, Technology Adaptation, Report Preparation, Travel Coordination, Contract Management, Presentation Skills, Critical Thinking
Specialization
Candidates must have a high school diploma or GED and five years of relevant administrative experience. Proficiency in office software and strong communication and organizational skills are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Maxor National Pharmacy Services, LLC
Plano, Texas, United States - Full Time
Skills Needed
Organizational Skills, Communication Skills, Problem Solving, Attention To Detail, Calendar Management, Travel Coordination, Event Planning, Office Management, Team Collaboration, Discretion, Adaptability, Technical Proficiency, Relationship Building, Time Management, Self Starter, Professionalism
Specialization
Candidates should have at least 5 years of experience as an Executive Assistant in a C-suite environment and possess advanced proficiency in Microsoft Office. A high school diploma is required, with a bachelor's degree preferred.
Experience Required
Minimum 5 year(s)
EXECUTIVE ASSISTANT at City of Toronto
Toronto, ON, Canada - Full Time
Skills Needed
Employment Equity, Powerpoint, Workplace Culture, Service Orientation, Interpersonal Skills, Sensitive Information, Outlook, Disabilities, Public Health, Management Skills, Microsoft Office, Excel, Communication Skills, Aoda, Government
Qualification
Graduate
Executive Assistant at Sempra Infrastructure
Houston, Texas, United States - Full Time
Skills Needed
Calendar Management, Communication Skills, Organization Skills, Multitasking, Problem Solving, Proactive, Interpersonal Skills, Judgment, Decision Making, Service Skills
Specialization
A bachelor's degree in a business-related field or equivalent experience is required. Candidates should have over 7 years of experience supporting a C-level executive with a focus on diversity, equity, and inclusion.
Experience Required
Minimum 10 year(s)
Executive Assistant at Fujifilm
Holly Springs, NC 27540, USA - Full Time
Skills Needed
Ged, Pharmaceutical Industry, Working Environment, Communication Skills, Life Sciences, Email
Specialization
A progressively responsible administrative/office management experience or
Qualification
Diploma
Executive Assistant at McCrometer
Hemet, CA 92545, USA - Full Time
Skills Needed
Computer Skills, Time Management, Interpersonal Skills, Medicine, Discretion, Excel, Powerpoint, Communication Skills, Confidentiality, Access, Outlook
Qualification
Diploma
Experience Required
Minimum 8 year(s)
Executive Assistant at Chan Zuckerberg Biohub
, , - Full Time
Skills Needed
Organizational Skills, Time Management, Communication Skills, Interpersonal Skills, Decision Making, Attention To Detail, Confidentiality, Technology Proficiency, Google Applications, Slack, Microsoft Office, Salesforce, Project Management, Administrative Support, Problem Solving, Adaptability
Specialization
Candidates should have a minimum of 3 years of experience as an administrative or executive assistant, preferably in the bioscience field. Strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Hills Bank and Trust
Hills, IA 52235, USA - Full Time
Skills Needed
Health Insurance, Life Insurance, Dental Insurance, Hiring, Membership, Training, Vision Insurance
Qualification
Diploma
Experience Required
Minimum 8 year(s)
Executive Assistant at Sandisk
Milpitas, California, United States - Full Time
Skills Needed
Calendar Management, Event Coordination, Travel Management, Tool Management, Problem Solving, Communication Skills, Time Management, Organizational Skills, Leadership, Attention To Detail, Team Player, Proactive, Resourceful, Strategic Thinking, Flexibility, Confidentiality
Specialization
Candidates must have a minimum of 5 years supporting a Vice President or Senior Vice President in a large public company. Advanced knowledge of Microsoft 365 applications and experience with C-suite administrative support is preferred.
Experience Required
Minimum 5 year(s)
Executive Assistant at USA Rare Earth, LLC
Washington, District of Columbia, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Communication Coordination, Project Support, Relationship Management, Organizational Skills, Written Communication, Verbal Communication, Discretion, Integrity, Microsoft Office Suite, Collaboration Tools, Travel Coordination, Expense Management, Proactive Anticipation, Time Management
Specialization
Candidates should have 7+ years of executive support experience, ideally with C-suite leaders in relevant sectors. Strong organizational, communication skills, and discretion in handling sensitive information are essential.
Experience Required
Minimum 10 year(s)
Account Executive I at Clearwave Fiber LLC
, Georgia, United States - Full Time
Skills Needed
B2b Sales, Communication Skills, Self Motivation, Goal Setting, Technology Comfort, Crm Tools
Specialization
Candidates should have a strong interest in B2B sales and excellent communication skills. Self-motivation and comfort with technology are essential, along with a valid driver's license for local customer meetings.
Executive Secretary at Adroit Immigration Services
Dubai, , United Arab Emirates - Full Time
Skills Needed
Powerpoint, Excel, Discretion, Microsoft Office, Immigration, Google Suite
Qualification
Graduate