The American Bar Association (ABA) was founded on a commitment to advance the rule of law in the United States and beyond by providing practical resources for legal professionals, conducting law school accreditation, developing model ethics codes and more. Today, the ABA remains a member-based organization that works to ensure access to justice for all, a fair legal process, and respect for the rule of law at home and across the globe.
The ABA is committed to service and refining the standards that guide the legal profession. ABA staff are provided multiple types of continuing education and career development opportunities. Your work will help eliminate bias, enhance diversity, and advance the rule of law throughout the US and around the world.
The ABA recognizes the value staff contribute to our success through a generous benefits package that protects their health and their financial security. The ABA’s wide array of benefit offerings include 401(k), medical, dental, vision, flexible spending accounts, health spending accounts, supplemental life and disability insurance, prepaid legal programs, and a complimentary membership to the American Bar Association, which offers additional benefits.
Flexible/hybrid work arrangements may be available for residents of CA, DC, IL, IN, IA, MD, MI, MN, TX, VA, and WI. Residency requirements may apply. ABA employees are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).
The Organization
CILA serves legal service providers, pro bono attorneys, and social services staff who are working with children in immigration-related proceedings nationwide. CILA began operations in late 2015. For more information about CILA, please visit our website: https://cilacademy.org/
Job Summary
The Grant and Operations Manager is responsible for managing grant accounting and reporting, and office operations. Reviews accounting transactions for potential charging against grants and ensures compliance with grantor, government, or private entities’ requirements, and with appropriate rules, regulations, and/or grant provisions.

Essential Job Functions and Responsibilities

• Reviews monthly operating expense reports for completeness, accuracy, and allowability and compliance with assigned grants.
• Tracks and maintains all expenses, identifies expenses that are not allowable, recommends a course of action, and provides training to assist staff with accurate and timely spending and reporting.
• Assists with the preparation of grant budgets to be reviewed and approved by the Financial Services Department.
• Reviews general ledgers on a monthly basis and provides management with reports on remaining funding of specific grants.
• Assists in the preparation of grant reports and private donor reports.
• Reviews monthly invoicing to ensure it complies with contract specifications.
• Assists the Director and Financial Services in identifying and collecting appropriate expense documentation.
• Collaborates with vendors and funders on expense inquiries, supporting materials, expense allowability, policies, additional awards, and general inquiries.
• Maintains information on grant closing and amounts either due to funder or reserved for future program spending.
• Performs other related duties, as required.

Required Education, Qualifications, Experience

• Bachelor’s degree or equivalent accounting experience and commensurate work experience. Experience in grant management and oversight of financial transactions with nonprofit organizations.
• Demonstrated fiscal management skills, including budget management, developing and maintaining appropriate internal controls, and grant administration policies and procedures.
• Intermediate proficiency with Adobe and Microsoft Office products (Word, Excel, OneDrive, Teams).
• Must be familiar with conducting virtual meetings, training, and observations on software such as Zoom, Teams, etc.

Preferred Education, Qualifications, Experience

• Previous experience interacting with program support staff, donors, and/or grantors within a non-profit organization.
• Familiarity with grants management software and databases.

Physical Requirements
Most work will take place in an office setting (whether in CILA office space or from a home office if working remotely).
This role may require visits to the offices of legal service providers or other stakeholders and/or travel for professional training and conferences.
Must be able to carry up to 20 pounds.
Extent of Travel Required in the Job
This job may require some travel less than 15% of the time as a normal course of business.

The Benefits and Incentives Offered

• Medical and prescription insurance
• Dental insurance
• Vision insurance
• Flexible Spending Account (FSA)
• Voluntary life insurance
• Short- and long-term disability insurance
• Employee Assistance Program (EAP)
• Prepaid Legal Plan
• 401 (k)
• Paid company holidays
• Personal time off
• Vacation time off
• PSLF participant

The American Bar Association is an Equal Opportunity Employer: Disability/Veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with the American Bar Association, please call 312-988-5188

• Reviews monthly operating expense reports for completeness, accuracy, and allowability and compliance with assigned grants.
• Tracks and maintains all expenses, identifies expenses that are not allowable, recommends a course of action, and provides training to assist staff with accurate and timely spending and reporting.
• Assists with the preparation of grant budgets to be reviewed and approved by the Financial Services Department.
• Reviews general ledgers on a monthly basis and provides management with reports on remaining funding of specific grants.
• Assists in the preparation of grant reports and private donor reports.
• Reviews monthly invoicing to ensure it complies with contract specifications.
• Assists the Director and Financial Services in identifying and collecting appropriate expense documentation.
• Collaborates with vendors and funders on expense inquiries, supporting materials, expense allowability, policies, additional awards, and general inquiries.
• Maintains information on grant closing and amounts either due to funder or reserved for future program spending.
• Performs other related duties, as required