Engineering Administrator

We are looking for an experienced and highly organised Engineering Administrator to join our team in Perth. This role has a strong document control focus, supporting the Engineering team to ensure technical and engineering documentation is accurately controlled, current, accessible and compliant with company and client requirements.

This is an ideal opportunity for an administrator who enjoys working with documentation, systems and processes and has a strong eye for detail.

About the Role

As the Engineering Administrator, you will be responsible for the day-to-day coordination and control of engineering documentation, while providing broader administrative support to the Engineering team.

Your key responsibilities will include:

• Registering, issuing, distributing, tracking, archiving and retrieving engineering and project documentation.
• Maintaining document registers, numbering systems, revision control and document status tracking.
• Coordinating document workflows, reviews, approvals and submissions.
• Ensuring engineering teams are working from the correct and current document revisions.
• Maintaining engineering drawings, specifications, reports, technical records and correspondence.
• Identifying missing, incomplete or incorrect documentation and escalating issues where required.
• Providing administrative support to Engineering teams, including reports, correspondence, meetings and project administration.
• Liaising with internal departments, clients, suppliers and other stakeholders regarding documentation and administrative requirements.
• Supporting improvements to document control processes, systems and workflows.
• Providing general business and office administration support as required.

About You

You will be a proactive and organised administrator who takes pride in getting the details right. You will have demonstrable experience in document control and enjoy working within structured processes and systems.

We’re looking for someone who is exceptionally organised, methodical and detail-focused, with a genuine understanding of the importance of document control within an engineering environment.

We are looking for:

• Previous experience in an administrative and document control role, preferably within an engineering, manufacturing, construction or technical environment.
• Experience with document management systems such as Aconex, SharePoint or similar platforms
• Strong understanding of document numbering, revision control, document registers and document workflows.
• Excellent attention to detail and accuracy.
• Strong organisational skills and the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Word, Excel and Outlook and Power Point.
• The ability to identify documentation issues and take appropriate action or escalate where required.
• A proactive and adaptable approach, with a willingness to support the wider Engineering team.
• The ability to work independently while contributing positively as part of a team.
• Familiarity with engineering or technical documentation and project environments will be highly regarded.

Why Join Koch Solutions?

This is an opportunity to become an important part of a growing engineering team and take ownership of a role that has a genuine impact on project and business outcomes.

You’ll enjoy:

• A supportive and professional engineering environment
• A central St Georges Terrace, Perth CBD location
• Flexible working hours considered to support work-life balance
• A modern office with excellent public transport access
• The opportunity to contribute to a growing business where your work genuinely makes a difference
• Great cafés and coffee right on your doorstep because the important things matter too!

Ready to Make Your Mark?

If you’re an experienced administrator or document controller who takes pride in accuracy, organisation and information control, and you enjoy being the person who keeps documentation and project information moving, we’d love to hear from you.

Apply today with your resume and a brief cover letter telling us why you’re the right person for the role.

Applications: ************@koch-solutions.com

Only shortlisted candidates will be contacted. Interviews will commence immediately.

Koch Solutions is committed to creating a diverse, inclusive and respectful workplace where everyone has the opportunity to succeed. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, women, people living with disability, people from culturally and linguistically diverse backgrounds, LGBTQIA+ individuals, and people of all ages.