Purpose of Role
As the Governance and Performance Advisor, your primary purpose is to support the Company Secretary in fulfilling the governance requirements of the QTC Board and its committees. You will assist in providing secretariat services for internal committees and work with senior leaders and other internal contributors to ensure the effective operation of QTC’s governance bodies. You will contribute to overseeing QTC’s corporate governance and policy frameworks, reporting on corporate performance, and compiling Government briefings.

Responsibilities

• Support the Company Secretary to provide secretariat services to QTC’s Board, Board committees and internal committees, including:
• drafting and reviewing meeting agendas and meeting papers
• monitoring and reporting against meeting actions
• maintaining registers recording conflicts of interests and related party declarations
• scheduling and coordinating meeting logistics and communications
• drafting and publishing meeting minutes as required
• Contribute to maintaining the corporate governance and policy frameworks to ensure alignment with legal standards and organisational goals.
• Review and publish policies owned by the Board, its committees and the Governance and Performance team, and monitor compliance with these policies and related procedures.
• Prepare and contribute to reports for Executive, Board and external audiences, including the annual report, corporate performance reports and Chief Executive Officer reports to the Board.
• Assist to onboard and induct new Board members and executive employees as required.
• Assist in coordinating with the State Investment Advisory Board secretariat on administrative tasks, reporting, and corporate governance matters.
• Maintain confidentiality of all Board and committee information.
• Maintain an effective complaints management framework and support information disclosures, including reviewing and implementing the Complaints Management policy and procedure and assisting to manage complaints.
• Other duties as deemed relevant to business requirements and within the technical competency of the position.

Competencies

Technical Competencies

• Understanding of Board and committee processes and the preparation of related materials, including agendas, minutes, discussion papers and proposals.
• Experience in the development of reporting and compliance documentation for Boards and committees to a high standard essential – similar record for Parliament and Executive Government documentation desirable
• Meticulous attention to detail and administration skills in the preparation of relevant documentation, reports and meeting minutes.
• Ability to distil information effectively and provide appropriate governance advice to Board and committee contributors.

Behavioural Competencies

• Builds and maintains trusted and productive relationships with senior stakeholders.
• Demonstrates integrity, including upholding strong professional and ethical standards.
• Understanding of stakeholder needs and expectations and takes initiative regarding opportunities for improvement.
• Ability to operate in a complex and dynamic environment.
• Effective writing and verbal communication skills.

Leadership Competencies

• Builds and maintains trust by following through on commitments and valuing diverse perspectives.
• Ability to influence others and negotiate with relevant parties to accept required concepts and practices.
• Decisive, collaborative, and thoughtful in decision making.

Qualifications

Essential

• Requires a related University Degree, or equivalent experience.

Desirable

• Relevant professional memberships and certificates.
• An advanced degree in a related field.

Experience

Essential

• Approximately 3- 5 years of experience in governance and performance-related fields.
• Demonstrated experience in the preparation of Board reporting to a high standard.
• Experience in being able to distil complex information into easily consumable information.

Desirable

• Experience in a financial markets environment and/or a state entity is highly regarded.

• Support the Company Secretary to provide secretariat services to QTC’s Board, Board committees and internal committees, including:
• drafting and reviewing meeting agendas and meeting papers
• monitoring and reporting against meeting actions
• maintaining registers recording conflicts of interests and related party declarations
• scheduling and coordinating meeting logistics and communications
• drafting and publishing meeting minutes as required
• Contribute to maintaining the corporate governance and policy frameworks to ensure alignment with legal standards and organisational goals.
• Review and publish policies owned by the Board, its committees and the Governance and Performance team, and monitor compliance with these policies and related procedures.
• Prepare and contribute to reports for Executive, Board and external audiences, including the annual report, corporate performance reports and Chief Executive Officer reports to the Board.
• Assist to onboard and induct new Board members and executive employees as required.
• Assist in coordinating with the State Investment Advisory Board secretariat on administrative tasks, reporting, and corporate governance matters.
• Maintain confidentiality of all Board and committee information.
• Maintain an effective complaints management framework and support information disclosures, including reviewing and implementing the Complaints Management policy and procedure and assisting to manage complaints.
• Other duties as deemed relevant to business requirements and within the technical competency of the position