Virtual Assistant – Commercial Real Estate Operations & Marketing
Full-Time | Remote | Eastern Time Hours

REQUIREMENTS:

• Strong written and verbal communication skills in English
• Proficiency with Google Workspace (Docs, Sheets, Drive)
• Experience using CRM systems (HubSpot, Salesforce, or real estate-specific CRMs)
• High attention to detail and strong organizational abilities
• Self-motivated with the ability to work independently
• Availability to work full-time during Eastern Time (US) business hours
• Familiarity with commercial real estate is a major plus

ABOUT THE ROLE:

Pavago’s client is an active and growing commercial real estate investment company seeking a highly organised, resourceful, and tech-savvy Virtual Assistant. You will support various aspects of our business, including operations, marketing, investor relations, and deal sourcing.
This position is ideal for someone who thrives in a fast-paced, entrepreneurial environment and enjoys wearing multiple hats. Experience in real estate, CRM systems, and digital marketing is a strong advantage.

KEY RESPONSIBILITIES:

Deal Sourcing & Analysis

• Search for on-market commercial real estate deals and input them into the CRM with key information:
• Deal type, tenant type, lease type, lease term remaining, price, cap rate, CapEx, location, building size, contact information, and property link
• Notify the owner when promising opportunities arise
• Conduct initial property and market research, including demographics, crime stats, rent comps, and population trends
• Use tools such as CAPS ACS for data gathering
• Research tenant companies and markets, summarizing findings
• Prepare Letters of Intent (LOIs)
• Call local property managers for multifamily deals to gather rent insights, area feedback, and management quotes

CRM & File Management

• Maintain and update investor CRM systems
• Organize deal files and due diligence documentation in Google Drive
• Track the status of active and completed deals, updating records regularly

Marketing & Branding Support

• Draft and schedule social media content (Facebook, LinkedIn, Google My Business)
• Assist with monthly newsletters and email drip campaigns
• Prepare pitch decks and webinar presentations
• Manage and update bios, company websites, and LinkedIn profiles
• Post updates in relevant Facebook groups
• Draft and manage email campaigns to brokers
• Coordinate direct mail campaigns

Special Projects

• Research and summarise AI tools that can enhance operational efficiency
• Provide general administrative and marketing support as needed