Job title: Accounts Payable Administrator (CooperSurgical)
Department: Finance
Location: Brunel Way, Fareham - 3 days office/ 2 work from home
Working hours: Monday - Friday, 8:30-4:30

JOB SUMMARY – WHAT TO EXPECT:

As an Accounts Payable Administrator , you will be part of a team that are responsible for the accurate and timely processing of supplier invoices, employee expenses, all AP related payments, along with the supplier mastering for those countries / markets within the remit of the Finance Shared Services Centre for EMEA.

• Make additions and changes to vendor master data base, using data entry in both Baan and Oracle AP vendor master files, ensuring changes made are in line with the Global vendor policy.
• Accurately processing a high volume of invoices in line with company policies
• Ensure that, local tax and statutory legislation is adhered to, relevant to the assigned country within the Shared Service Centre remit.
• Reconciling supplier statements
• Responding to and satisfactorily resolving external (Customer) and internal (Customer Services, Commercial / Sales etc.) queries
• Ensure that all employee expenses are processed timely and accurately in accordance with SLA’s and Cooper Policies. This will include but not limited to:
• Auditing and ensuring compliance with Cooper Travel & Entertainment Policy and Procedures, HMRC (or equivalent fiscal authority’s) guidelines and statutory requirements.
• Providing training for all new users to the expenses system Concur as well as offering ongoing support to existing users.
• Following up with employees who are overdue in submitting expenses / incomplete documentation.
• Monitoring, investigating, and resolving Corporate Credit Card transactions greater than 90 days old.
• Prepare and obtain approvals for weekly payment runs (BACS, SEPA, Foreign & CEE) including adhoc manual/urgent payments ensuring that the correct back up and authorization(s) have been obtained as per the global authority matrix G.A.M and the Payment authorization schedule P.A.S
• Prepare and obtain approvals for offline payments.
• Posting and reconciling the AP payments, assisting in following up with unallocated cash
• Assisting the Accounts Payable Supervisor in ensuring that period end close requirements are completed accurately and in accordance with the agreed close timelines.

A full job description is available upon request.

ABOUT YOU:

We’re looking for someone with a basic level of accounting knowledge or someone who is interested in starting their career in Finance, who is able to operate in a dynamic and changing environment, manage multiple deadlines, display a high level of professionalism and organisational skills, maintain confidentiality as necessary and have strong verbal and written communication skills.

IF YOU LIKE WHAT YOU SEE, TAKE THE FIRST STEP TOWARDS YOUR BRIGHTER FUTURE AND APPLY TODAY! ALL SUITABLY QUALIFIED APPLICANTS WILL RECEIVE EQUAL CONSIDERATION AND OPPORTUNITIES FROM COOPERVISION.

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• Make additions and changes to vendor master data base, using data entry in both Baan and Oracle AP vendor master files, ensuring changes made are in line with the Global vendor policy.
• Accurately processing a high volume of invoices in line with company policies
• Ensure that, local tax and statutory legislation is adhered to, relevant to the assigned country within the Shared Service Centre remit.
• Reconciling supplier statements
• Responding to and satisfactorily resolving external (Customer) and internal (Customer Services, Commercial / Sales etc.) queries
• Ensure that all employee expenses are processed timely and accurately in accordance with SLA’s and Cooper Policies. This will include but not limited to:
• Auditing and ensuring compliance with Cooper Travel & Entertainment Policy and Procedures, HMRC (or equivalent fiscal authority’s) guidelines and statutory requirements.
• Providing training for all new users to the expenses system Concur as well as offering ongoing support to existing users.
• Following up with employees who are overdue in submitting expenses / incomplete documentation.
• Monitoring, investigating, and resolving Corporate Credit Card transactions greater than 90 days old.
• Prepare and obtain approvals for weekly payment runs (BACS, SEPA, Foreign & CEE) including adhoc manual/urgent payments ensuring that the correct back up and authorization(s) have been obtained as per the global authority matrix G.A.M and the Payment authorization schedule P.A.S
• Prepare and obtain approvals for offline payments.
• Posting and reconciling the AP payments, assisting in following up with unallocated cash
• Assisting the Accounts Payable Supervisor in ensuring that period end close requirements are completed accurately and in accordance with the agreed close timelines