Administration Jobs, Openings, Vacancies in Overseas

Associate Director, Administration at McGill University

Montreal, Quebec, Canada - Full Time

Skills Needed
Business Administration, Human Resources Management, Strategic Planning, Budgeting, Change Management, Leadership, Staff Supervision, Process Improvement, Communication, Problem Solving, Project Management, English Fluency, French Fluency, It Frameworks, Regulatory Compliance, Performance Metrics

Specialization
Requires a Bachelor's degree with a preference for an MBA and 10+ years of senior management experience in a large academic or public institution. Must be fluent in both English and French and possess strong leadership and budgeting skills.

Experience Required
Minimum 10 year(s)

Finance and Administration Officer at Asian Development Bank

Port Moresby, National Capital District, Papua New Guinea - Full Time

Skills Needed
Financial Operations, Budget Management, Human Resources Administration, Institutional Procurement, Facilities Management, Fixed Asset Management, Logistics Coordination, Personnel Management, Payroll Administration, Compliance, Financial Reporting, Vendor Management, Cash Administration, Expense Monitoring, Audit Resolution, Digital Tools

Specialization
Requires a bachelor's degree in business administration, commerce, or accounting, with at least 8 years of relevant experience in office administration and financial management. Professional certification as a Chartered Accountant is desirable.

Experience Required
Minimum 5 year(s)

Manager, Membership Administration at HMSA

Honolulu, Hawaii, United States - Full Time

Skills Needed
Team Leadership, Membership Administration, Kpi Analysis, Stakeholder Collaboration, Compliance Management, Claims Adjudication Systems, Managed Care Knowledge, Microsoft Office, Case Resolution, Process Improvement

Specialization
Requires a bachelor's degree and five years of related experience, including at least two years in a leadership or supervisory role. Must possess in-depth knowledge of managed care plans and familiarity with claims adjudication systems.

Experience Required
Minimum 5 year(s)

Business Administration Apprentice at RBS

City of Edinburgh, Scotland, United Kingdom - Full Time

Skills Needed
Organisational Skills, Stakeholder Management, Interpersonal Skills, Problem Solving, Analytical Thinking, Logical Thinking, Time Management, Financial Awareness, Compliance, Internal Controls, Reporting, Meeting Coordination

Specialization
Candidates should be highly driven individuals with strong organizational and interpersonal skills. The role is designed for those new to the subject and requires the right to work in the UK.

Executive Assistant Administration at TOWNEPLACE SUITES BY MARRIOTT SAN DIEGO AIRPORT LIBERTY STATION

Nha Trang, Khanh Hoa, Vietnam - Full Time

Skills Needed
Administrative Support, Office Equipment Operation, Data Entry, Customer Service, Record Keeping, Meeting Minutes, Correspondence Management, Filing Systems, Communication, Professional Etiquette, Teamwork, Word Processing, Spreadsheet Software, Database Management, Presentation Software

Specialization
Candidates must be able to perform administrative tasks, operate office software, and maintain professional communication standards. The role requires the physical ability to lift up to 10 pounds and a commitment to following company policies and procedures.

Assistant Manager – Administration at Aga Khan University

, , Pakistan - Full Time

Skills Needed
Hospital Management, Operational Oversight, Patient Satisfaction, Conflict Resolution, Data Analysis, Employee Relations, Multitasking, Problem Solving, Ms Word, Ms Excel, Interpersonal Communication, Crisis Management

Specialization
Requires a Master's degree (preferably MBA, ACCA, or MBBS) and at least 5 years of related experience, including 1-2 years in hospital management. Candidates must possess strong communication skills and proficiency in MS Office.

Experience Required
Minimum 5 year(s)

Coordinator, Office Administration at Chicago Transit Authority

Chicago, Illinois, United States - Full Time

Skills Needed
Project Management, Administrative Support, Microsoft Office, Data Analysis, Contract Administration, Budget Preparation, Communication, Problem Solving, Report Writing, Presentation Design, Record Keeping, Time Management, Confidentiality, Research, Scheduling

Specialization
Candidates must possess a bachelor's degree in a relevant field or at least two years of administrative experience. Proficiency in Microsoft Office and strong analytical, communication, and organizational skills are required.

HR Personnel Administration Intern at henkel

Makati, National Capital District, Philippines - Full Time

Skills Needed
Sap Hr, Microsoft Office, Word, Powerpoint, Excel, Communication Skills, Project Management, Administrative Support, Ticket Dispatch, Process Documentation, Workflow Optimization

Specialization
Candidates must be undergraduate students in Business, Human Resources, or related fields with proficiency in Microsoft Office and English communication. Applicants are expected to commit to at least 300 training hours and provide necessary university documentation.

Administration Assistant (007-729) at Hunt St

, , Philippines - Full Time

Skills Needed
Inbox Management, Client Communication, Quoting & Proposals, Scheduling, Project Coordination, English Communication, Attention To Detail, Critical Thinking, Time Management, Invoicing, Xero, Accelo

Specialization
Requires mid to senior level experience as an Administration Assistant with excellent English communication skills. Proficiency in project management tools and experience with Xero invoicing is highly favorable.

Experience Required
Minimum 2 year(s)

Patient Administration Coordinator at Star Sleep, LLC

Dallas, Texas, United States - Full Time

Skills Needed
Customer Service, Detail Oriented, Technology, Spreadsheet Tracking, Chart Preparation, Team Collaboration, Bilingual

Specialization
Medical experience is not required, but candidates should be comfortable using various technologies and software. A friendly demeanor and excellent customer service skills are imperative, along with being detail-oriented.

Administration Officer (Part Time) at Aurizon LTD

, Queensland, Australia - Full Time

Skills Needed
Administrative Support, Payroll, Procurement, Database Systems, Data Entry, Reporting, Equipment Acquisition, Supply Ordering, Financial Management Systems, Microsoft Office, Sap, Communication Skills, Analytical Skills, Problem Solving, Teamwork, Customer Service

Specialization
Requires experience in administrative support and proficiency in Microsoft Office and financial/procurement systems. Strong organizational, communication, and problem-solving skills are essential for this team-oriented role.

Experience Required
Minimum 2 year(s)

Support Administration Coordinator at Hyve Group Ltd

New York, New York, United States - Full Time

Skills Needed
Crm Administration, Sales Operations, Data Reporting, Stakeholder Coordination, Troubleshooting, Floorplan Management, Process Improvement, Administrative Support, Data Auditing, Crm Onboarding

Specialization
The candidate must be able to handle CRM administration, data uploads, and first-line troubleshooting for users. Proficiency in maintaining accurate reporting and coordinating with internal stakeholders is essential.

Experience Required
Minimum 2 year(s)

Merchandise Administration Manager at Petstock Group

Melbourne, Victoria, Australia - Full Time

Skills Needed
Retail Merchandising, Pricing Governance, Master Data Management, Analytical Capability, Advanced Excel, Power Bi, Sql, Process Improvement, Stakeholder Management, Leadership, Erp, Data Governance, Commercial Mindset, Reporting, Operational Excellence, Supplier Governance

Specialization
Requires experience in retail merchandising, pricing, or master data management with strong analytical skills and leadership experience. Proficiency in Advanced Excel is required, with experience in Power BI, SQL, and ERP systems being highly desirable.

Experience Required
Minimum 5 year(s)

Administration Officer - Esperance at Co-Operative Bulk Handling Limited

Esperance, Western Australia, Australia - Full Time

Skills Needed
Administrative Support, Clerical Duties, Invoicing, Data Processing, Statistical Analysis, Purchasing, Inventory Control, Contract Management, Microsoft Office Suite, Sap, Communication Skills, Attention To Detail, Harvest Recruitment Coordination

Specialization
Candidates should have strong attention to detail, excellent communication skills, and proficiency in the Microsoft Office suite. Previous experience in a similar role and SAP knowledge are desired, along with a current driver's license.

Executive - Leasing Administration at Al Ghurair Construction

Dubai, Dubai, United Arab Emirates - Full Time

Skills Needed
Lease Administration, Document Management, Data Management, Reporting, Process Improvement, Real Estate Operations, Financial Coordination, System Enhancement

Specialization
The role requires strong organizational skills to maintain up-to-date lease documentation and support management approval processes. Proficiency in data management and the ability to coordinate system-related corrective actions are essential.

Experience Required
Minimum 2 year(s)

Specialist, Fund Administration II at BNY

Wrocław, Lower Silesian Voivodeship, Poland - Full Time

Skills Needed
Fund Accounting, Reconciliation, Financial Instruments, English Proficiency, Ms Excel, Analytical Skills, Organization, Reliability

Specialization
Candidates should have at least 2 years of finance-related experience and a third-level qualification in a business-related discipline. Strong knowledge of financial instruments and proficiency in MS Office, particularly Excel, are required.

Experience Required
Minimum 2 year(s)

Finance & Administration Assistant at Madisonbrook

London, England, United Kingdom - Full Time

Skills Needed
Sales Ledger, Purchase Ledger, Bookkeeping, Bank Reconciliation, Purchase Order Management, Credit Control, Month End Close, Financial Administration, Xero, Numerical Analysis, Time Management, Communication

Specialization
A degree in Accounting, Finance, or Business Administration is preferred, though no prior professional experience is required. Candidates should possess strong numerical skills, attention to detail, and an interest in property or construction finance.

Patient Administration Coordinator at Star Sleep, LLC

Cary, North Carolina, United States - Full Time

Skills Needed
Customer Service, Patient Scheduling, Insurance Verification, Front Desk Operations, Medical Documentation, Communication, Detail Oriented, Technology Proficiency, Clinic Workflow Management, Administrative Support

Specialization
A friendly demeanor and excellent customer service skills are required, though medical experience is not mandatory. Candidates must be detail-oriented and comfortable learning new software and technologies.

Contracts Administration Coordinator at COG Research Foundation, LLC

, , United States - Full Time

Skills Needed
Contract Administration, Contract Lifecycle Management, Data Integrity, Workflow Automation, Process Improvement, Project Management, Data Governance, Reporting, Vendor Onboarding, Compliance, Communication, Attention To Detail, Time Management, Microsoft 365, Smartsheet, Monday.Com

Specialization
Candidates must have at least five years of progressive experience in business administration, contracts management, or operations. An associate degree is required, or it can be substituted with two additional years of equivalent work experience in sponsored research or philanthropic contracting.

Experience Required
Minimum 5 year(s)

Officer 3, Corporate Administration at IQ-EQ

Port Louis, Port Louis, Mauritius - Full Time

Skills Needed
Corporate Administration, Corporate Governance, Compliance Reviews, Risk Assessment, Client Due Diligence, Statutory Filings, Corporate Secretarial, Regulatory Compliance, Quality Assurance, Documentation Management, Loan Agreements, Capital Contributions, Share Distributions, Dividend Allocations, Ubo Identification, Bank Account Management

Specialization
Candidates must hold a degree or a related professional qualification. A minimum of 4 years of experience in corporate administration and secretarial matters is required.

Experience Required
Minimum 2 year(s)

Associate Director, Administration at McGill University

Montreal, Quebec, Canada -

Full Time

Start Date

Immediate

Expiry Date

15 Aug, 26

Salary

135250.0

Posted On

17 May, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Business Administration, Human Resources Management, Strategic Planning, Budgeting, Change Management, Leadership, Staff Supervision, Process Improvement, Communication, Problem Solving, Project Management, English Fluency, French Fluency, IT Frameworks, Regulatory Compliance, Performance Metrics

Industry

Higher Education

Description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Position Summary The Associate Director of Administration is responsible for the overall business administration of the Faculty’s core operational areas including human resources, IT, business development, communications, operations and services. The Associate Director works closely with the Dean to develop long and short-term plans for administration in support of academic priorities, and provides leadership expertise in advancing opportunities for the development and implementation of new initiatives. This role also provides support to the Dean and unit leaders in the development of Faculty and unit-level administrative and/or academic plans. Keeps abreast of new developments and trends in university administration. In collaboration with the administrative, academic and research units, consults and oversees implementation of these objectives. The Associate Director will have an understanding of university management as well as an understanding of the administrative operation of the Faculty. Approaches issues with a knowledge of administrative and academic priorities of the Faculty, budgetary realities and administrative structures. Duties and Responsibilities Provide leadership and independent expertise to the Dean and senior leadership on complex administrative matters, including the analysis and interpretation of evolving internal and external regulatory, legislative, financial, operational, and IT frameworks impacting the Faculty. Proactively monitor changes in the higher education environment and assess their implications for Faculty operations. Ensure the Dean and Associate Deans are fully informed through timely, high-level analysis and briefings on key administrative, and institutional developments affecting the Faculty. Provide Direction to administrative teams, fostering an empathetic collaborative, inclusive, and service-oriented work environment; Actively develop a culture of collaboration, learning and continuous improvement. Oversee the day-to-day administrative functions of the Faculty and affiliated departments at the hospitals, and community clinics including recruitment and succession planning; Manage and evaluate performance of approximately 15 managerial and clinical staff in the Faculty Define with the senior leadership team and other Associate directors the structure for all administrative support with respect to student affairs, HR, IT, accreditation, curriculum review; Work closely with the Associate director of finance and student affairs to develop actions plans, establish and monitor administrative and operational performance including tracking the key performance indicators and organizational performance metrics including financial metrics; Oversees the implementation of new initiatives and Faculty strategic plan 2026-2029, including assessing operational impacts and supporting execution; Oversees the administrative matters relating to space and building resources of the Faculty, including the main Faculty building and other Faculty clinics and building; Act as a liaison with central administrative units and external partners to ensure effective management of activities.; Implement administrative plans, priorities, and processes in alignment with Faculty and University objectives specially within Horizon McGill; Identify opportunities for process improvement and lead initiatives to enhance service quality, operational efficiency, and cross-unit collaboration; Develop, implement, and monitor administrative policies, procedures, and practices to ensure efficiency, consistency, and compliance with institutional guidelines; Monitor and report to HR unit and academic affairs the presence/absence of clinical instructors/academics and clinical staff ensuring effective and consistent service delivery; Support the implementation of IT-related initiatives and tools to enhance administrative effectiveness; Respond to internal auditing and accreditation requirements; Provide annual report to the Dean office and manage the internal and/or external reporting of the Faculty’s administrative affairs. Ensure all reporting deadlines are met; Other Qualifying Skills and Abilities Experience in dentistry, including roles as a Dentist or Allied Dental professional, is an asset and preferred. Graduate degree in related field preferred ( MBA) . 10 years of work experience at a senior management level in a large academic, public or private institution a strong asset, ideally with demonstrated experience in change management projects and in the supervision of staff in a university setting. Strong managerial, leadership, active listening and communication skills, and business acumen. Solid knowledge and experience in budgeting. Ability to analyze complex issues and problem-solve. Demonstrated ability to lead, coach, support and motivate staff with advanced knowledge in their respective fields and to actively work with them to foster career development. Proven experience acting as a change agent and champion within an organizational, multicultural setting. Priority-setting abilities, and proven ability to manage multiple projects with specific deadlines. Proven experience working in a computerized environment using word-processing, databases, spreadsheets and presentation software. Fluent in both English and in French. As one of Montreal's Top Employers, here is what we offer: Competitive benefits package (Health, Dental, Life Insurance) Defined contribution pension plan (with employer contribution up to 10%) Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA) Competitive vacation policy Two (2) personal days Two (2) floating holidays Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day Paid time off over the December holiday period Tuition waiver for regular employees and their dependents Up to two (2) days of remote work per week where the position permits Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4. For a definition of our language proficiency levels, please click here. Minimum Education and Experience: Bachelor's Degree 5 Years Related Experience / Annual Salary: (MPEX Grade 07) $90,170.00 - $112,710.00 - $135,250.00 Job Profile: MPEX-ADM3A - General Administration - Senior Professional/Manager Hours per Week: 33.75 (Full time) Supervisor: Professor Position End Date (If applicable): 2027-06-01 Deadline to Apply: 2026-05-29 McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca. Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer. Grandescunt Aucta Labore. By work, all things increase and grow. Find a sense of purpose. Develop your future. Join us today.

Responsibilities

Oversees the overall business administration of the Faculty's core operational areas, including HR, IT, and communications. Works closely with the Dean to implement strategic plans and manage administrative functions across various clinics and departments.

Associate Director, Administration at McGill University

Montreal, Quebec, Canada - Full Time

Experience Required
Minimum 10 year(s)

Finance and Administration Officer at Asian Development Bank

Port Moresby, National Capital District, Papua New Guinea - Full Time

Experience Required
Minimum 5 year(s)

Manager, Membership Administration at HMSA

Honolulu, Hawaii, United States - Full Time

Experience Required
Minimum 5 year(s)

Business Administration Apprentice at RBS

City of Edinburgh, Scotland, United Kingdom - Full Time

Executive Assistant Administration at TOWNEPLACE SUITES BY MARRIOTT SAN DIEGO AIRPORT LIBERTY STATION

Nha Trang, Khanh Hoa, Vietnam - Full Time

Assistant Manager – Administration at Aga Khan University

, , Pakistan - Full Time

Experience Required
Minimum 5 year(s)

Coordinator, Office Administration at Chicago Transit Authority

Chicago, Illinois, United States - Full Time

HR Personnel Administration Intern at henkel

Makati, National Capital District, Philippines - Full Time

Skills Needed
Sap Hr, Microsoft Office, Word, Powerpoint, Excel, Communication Skills, Project Management, Administrative Support, Ticket Dispatch, Process Documentation, Workflow Optimization

Administration Assistant (007-729) at Hunt St

, , Philippines - Full Time

Experience Required
Minimum 2 year(s)

Patient Administration Coordinator at Star Sleep, LLC

Dallas, Texas, United States - Full Time

Skills Needed
Customer Service, Detail Oriented, Technology, Spreadsheet Tracking, Chart Preparation, Team Collaboration, Bilingual

Administration Officer (Part Time) at Aurizon LTD

, Queensland, Australia - Full Time

Experience Required
Minimum 2 year(s)

Support Administration Coordinator at Hyve Group Ltd

New York, New York, United States - Full Time

Experience Required
Minimum 2 year(s)

Merchandise Administration Manager at Petstock Group

Melbourne, Victoria, Australia - Full Time

Experience Required
Minimum 5 year(s)

Administration Officer - Esperance at Co-Operative Bulk Handling Limited

Esperance, Western Australia, Australia - Full Time

Executive - Leasing Administration at Al Ghurair Construction

Dubai, Dubai, United Arab Emirates - Full Time

Skills Needed
Lease Administration, Document Management, Data Management, Reporting, Process Improvement, Real Estate Operations, Financial Coordination, System Enhancement

Experience Required
Minimum 2 year(s)

Specialist, Fund Administration II at BNY

Wrocław, Lower Silesian Voivodeship, Poland - Full Time

Skills Needed
Fund Accounting, Reconciliation, Financial Instruments, English Proficiency, Ms Excel, Analytical Skills, Organization, Reliability

Experience Required
Minimum 2 year(s)

Finance & Administration Assistant at Madisonbrook

London, England, United Kingdom - Full Time

Patient Administration Coordinator at Star Sleep, LLC

Cary, North Carolina, United States - Full Time

Contracts Administration Coordinator at COG Research Foundation, LLC

, , United States - Full Time

Experience Required
Minimum 5 year(s)

Officer 3, Corporate Administration at IQ-EQ

Port Louis, Port Louis, Mauritius - Full Time

Specialization
Candidates must hold a degree or a related professional qualification. A minimum of 4 years of experience in corporate administration and secretarial matters is required.

Experience Required
Minimum 2 year(s)

Administration Jobs overseas