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Administrative Assistant Jobs overseas

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Administrative Assistant at The J Paul Getty Trust
Los Angeles, California, United States - Full Time
Skills Needed
Organizational Skills, Attention To Detail, Communication Skills, Customer Service Skills, Microsoft Office Proficiency, Data Entry, Budget Tracking, Event Coordination, Problem Solving, Interpersonal Skills, Project Management, Research Skills, Clerical Skills, Travel Coordination, Expense Reporting, Contract Administration
Specialization
Candidates must have a bachelor's degree and a minimum of 6 years of related experience. Proficiency in Microsoft Office applications and strong communication skills are essential.
Experience Required
Minimum 5 year(s)
Administrative Assistant at Adistec
Miami, Florida, United States - Full Time
Skills Needed
Bilingual, Communication Skills, Customer Service Skills, Organizational Skills, Coordination Skills, Office Administration, Receptionist Skills, Inventory Management
Specialization
Candidates must be bilingual in English and Spanish and have a high school diploma or equivalent. Excellent communication and customer service skills are essential, along with the ability to work collaboratively.
Administrative Assistant at Aston Carter
Horsham Township, Pennsylvania, United States - Full Time
Skills Needed
Accounts Payable, Financial Transactions, Invoice Processing, Payment Processing, Account Coding, Research Skills, Inventory Management, Reconciliation, Scheduling
Specialization
Candidates should have 6-12 months of relevant experience in accounts payable and experience in posting invoices and processing payments. No specific certifications or education are required for this position.
Administrative Assistant at UnityPoint Health
Waterloo, Iowa, United States - Full Time
Skills Needed
Administrative Tasks, Clerical Tasks, Microsoft Office, Critical Thinking, Communication, Collaboration, Meeting Participation, Software Applications, Typing, Time Management
Specialization
Candidates should have an associate degree in business or a related field, or equivalent experience. Proficiency in Microsoft Office applications and a typing speed of 50 wpm are also required.
Administrative Assistant at Apple Montessori Schools
Westfield, New Jersey, United States - Full Time
Skills Needed
Organizational Skills, Customer Service, Communication Skills, Office Management, Bookkeeping, Scheduling, Record Keeping, Event Coordination, Multi Tasking, Attention To Detail, Interpersonal Skills, Proactive Attitude, Computer Literacy, Team Collaboration, Professionalism
Specialization
Candidates should have a high school diploma or equivalent, with a preference for an Associate’s or Bachelor’s degree. A minimum of 2 years of administrative experience, preferably in an educational setting, is required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Applied Materials
Santa Clara, California, United States - Full Time
Skills Needed
Calendar Management, Data Analysis, Report Preparation, Travel Arrangements, Communication, Research, Scheduling, Team Coordination, Problem Solving, Tact, Diplomacy, Documentation, Special Projects, Executive Support, Meeting Coordination, Message Screening
Specialization
The position requires advanced expertise in analytical tasks and a good understanding of team coordination. Strong communication skills and the ability to handle complex work are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Sea Mar Community Health Centers
Seattle, Washington, United States - Full Time
Skills Needed
Administrative Duties, Budget Tracking, Expense Reporting, Contract Management, Executive Support, Electronic Health Records, Medical Insurance Knowledge, Auditing Processes, Data Management, Communication Skills, Organizational Skills, Customer Service Skills, Bilingual English/Spanish
Specialization
A High School Diploma or GED is required, along with coursework in typing, English, and Mathematics. Experience in administrative office settings, particularly in non-profit or healthcare environments, is preferred.
Administrative Assistant at Southwest Iowa Renewable Energy, LLC
, Iowa, United States - Full Time
Skills Needed
Administrative Support, Communication Skills, Attention To Detail, Organizational Skills, Calendar Management, Event Coordination, Data Entry, Confidentiality, Microsoft Office, Filing, Document Organization, Records Management, Multi Tasking, Professionalism, Team Collaboration, Customer Service
Specialization
Candidates should have previous administrative experience and strong communication skills. Proficiency in Microsoft Office and the ability to maintain confidentiality are also essential.
Administrative Assistant at Tireco, Inc
Fontana, California, United States - Full Time
Skills Needed
Customer Service, Reliability, Punctuality, Teamwork, Independence, Order Processing, Inventory Management, Cash Handling, Shipping, Organization, Communication, Problem Solving
Specialization
A high school diploma or equivalent experience is required, along with 2+ years of experience in an office setting. The role demands reliability, punctuality, and the ability to work both independently and as part of a team.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Aston Carter
Huntington Beach, California, United States - Full Time
Skills Needed
Data Entry, Scanning, Filing, Document Preparation, Microsoft Excel, Microsoft Word, Typing Skills, Reliability, Independent Work, Repetitive Tasks, High Volume Paperwork, Erp System, Sage 100, Itar Compliance
Specialization
The position requires less than a year of administrative experience, proficiency in Microsoft Excel and Word, and strong typing and computer skills. Candidates should be reliable, able to work independently after training, and comfortable with repetitive tasks and high-volume paperwork.
Administrative Assistant at Guidepost Montessori
Ballwin, Missouri, United States - Full Time
Skills Needed
Communication, Organizational Skills, Customer Service, Administrative Experience, Technology Proficiency, Collaboration, Adaptability, Pride In Work
Specialization
Candidates should have a Bachelor's Degree in a child-related field and experience working with children. Previous customer service or administrative experience is also required, along with excellent communication and organizational skills.
Administrative Assistant at OVD Insurance
Grand Rapids, Michigan, United States - Full Time
Skills Needed
Customer Orientation, Problem Solving, Written Communication, Accuracy, Accountability, Organization Skills, Data Entry, Clerical Tasks, Microsoft Office, Bilingual, Teamwork, Relationship Building, Event Planning, Office Management, Inventory Management, Communication Skills
Specialization
Candidates should have a high school diploma, with an associate's degree preferred, and 1 to 3 years of office experience. Proficiency in Microsoft Office and strong organizational skills are essential, along with the ability to work independently and collaboratively.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Block Imaging Parts & Service LLC
Delhi Charter Township, Michigan, United States - Full Time
Skills Needed
Solution Oriented, Organizational Skills, Analytical Skills, Teamwork, Problem Solving, Communication Skills, Salesforce Experience, Attention To Detail, Multitasking, Process Development, Documentation Management, Customer Experience, Confidentiality, Inventory Management, Data Entry, Technical Support
Specialization
Candidates should possess strong organizational and analytical skills, with a focus on problem-solving and effective communication. A bachelor's degree or equivalent experience in a relevant field is preferred, along with 1-3 years of administrative or project coordination experience.
Administrative Assistant at No relevant LinkedIn company found
, , United States - Full Time
Skills Needed
Communication, Organization, Attention To Detail, Flexibility
Specialization
A High School Degree/GED is required. Candidates should possess excellent communication, organization, and attention to detail skills.
Administrative Assistant at APPALACHIAN REGIONAL HEALTHCARE INC
Barbourville, Kentucky, United States - Full Time
Skills Needed
N/A
Specialization
Candidates should have strong organizational skills and be proficient in office software. Attention to detail and the ability to multitask are essential.
Administrative Assistant at University of Pennsylvania
, , United States - Full Time
Skills Needed
Communication, Organization, Attention To Detail, Flexibility
Specialization
A High School Degree/GED is required. Candidates should possess excellent communication, organization, and attention to detail skills.
Administrative Assistant at Abstrakt Marketing Group
Olivette, Missouri, United States - Full Time
Skills Needed
Microsoft Word, Excel, Outlook, Quickbooks, Organizational Skills, Multitasking, Communication, Interpersonal Skills, Attention To Detail, Independence, Willingness To Learn
Specialization
Candidates should have proficiency in Microsoft Office applications and QuickBooks, along with strong organizational and multitasking skills. Excellent communication and attention to detail are essential, as well as a willingness to learn.
Administrative Assistant at Ariel Clinical Services
Grand Junction, Colorado, United States - Full Time
Skills Needed
Customer Service, Confidentiality, Office Management, Calendar Management, Office Equipment, File Maintenance, It Support, Communication, Teamwork, Flexibility, Listening Skills, Professionalism, Initiative, Attendance, Diversity Awareness
Specialization
A high school diploma or equivalent is required, along with a minimum age of 18. Moderate to advanced computer experience is preferred, and candidates must demonstrate strong communication and organizational skills.
Administrative Assistant at Sandisk
Bengaluru, karnataka, India - Full Time
Skills Needed
Proficiency In Ms Office, Organizational Skills, Time Management, Communication Skills, Attention To Detail, Problem Solving, Interpersonal Skills
Specialization
Candidates must demonstrate proficiency in MS Office and possess strong organizational and communication skills. Attention to detail and problem-solving abilities are essential, along with a minimum education requirement of a high school diploma.
Administrative Assistant at AVA Law Group PLLC
San Diego, California, United States - Full Time
Skills Needed
Customer Service, Interpersonal Skills, Verbal Communication, Written Communication, Task Prioritization, Confidentiality, Team Collaboration, Emotional Intelligence, Adaptability, Critical Thinking, Problem Solving, Reliability, Flexibility, Office Software Proficiency, Attention To Detail
Specialization
Candidates must be at least 18 years old and possess a high school diploma or equivalent. A working knowledge of Microsoft Office Suite and 0-2 years of administrative or legal office experience is required.
Administrative Assistant at The J Paul Getty Trust
Los Angeles, California, United States -
Full Time

Start Date

Immediate

Expiry Date

24 Mar, 26

Salary

0.0

Posted On

24 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Organizational Skills, Attention To Detail, Communication Skills, Customer Service Skills, Microsoft Office Proficiency, Data Entry, Budget Tracking, Event Coordination, Problem Solving, Interpersonal Skills, Project Management, Research Skills, Clerical Skills, Travel Coordination, Expense Reporting, Contract Administration

Industry

Museums;Historical Sites;and Zoos

Description
Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. Job Summary The Getty Foundation seeks an Administrative Assistant to provide administrative support to the Creative Director of PST ART and the PST ART department. The successful candidate will be highly organized, detail-oriented, personable, have strong communication skills (both written and verbal), excellent ability to interact with all levels of staff, and the ability to manage multiple tasks in a fast-paced environment. Candidate will need to be proficient with Microsoft Office applications, digital platforms, and data systems. Duties require largely independent execution, including coordinating calendars and meetings, arranging travel and preparing and arranging events, composing and tracking a wide range of documents, and preparing reports. Regularly performs a variety of routine accounting, budget tracking and forecasting, expense reporting, data entry, filing, desktop computer support, and other clerical tasks. Anticipates departmental administrative needs and develops efficiencies to minimize workflow disruptions. Interacts with all levels of internal personnel and outside professionals and guests. The Administrative Assistant will join a dynamic program team dedicated to advancing Getty’s philanthropic activities for PST ART. We work onsite and the expectation is that the candidate will reside within a commutable distance of Getty. The Foundation offers a telework policy for partial remote (hybrid) work, for which this position would be eligible based on satisfactory job performance. Relocation is not provided. Our Mission The Foundation fulfills Getty’s philanthropic mission by supporting individuals and institutions committed to advancing the greater understanding and preservation of the visual arts in Los Angeles and throughout the world. Through strategic grant initiatives, the Foundation strengthens art history as a global discipline, promotes the interdisciplinary practice of conservation, increases access to museum and archival collections, and develops the next generation of arts professionals. Major Job Responsibilities Organizes and expedites flow of work through supervisor's office and/or administrative department. Serves as resource to others on Getty policies and procedures or in the resolution of moderate to complex problems or issues Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff that produces these materials. Including correspondence involving high-level officials inside and outside the organization calendar and accepts or declines commitments on their behalf Makes travel arrangements for supervisor, department or project team as needed Prepares expense reports in accordance with Getty Business and Expense policy and procedures Coordinates department/program public relations functions, as assigned, such as special events, conferences, seminars, workshops etc. Arranges with external vendors for sites, facilities, catering, etc. Coordinates production and/or distribution of promotional materials. May attend functions to ensure satisfactory outcome Assists in administration of contracts. May draft agreements with partners, vendors and outside institutions including letters of agreement, contracts, and letters of invitation Monitors budgets, prepares and submits reports. Interacts with Procurement and Finance Departments to provide information and resolve issues Researches and gathers data for department/program reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively Responds to inquiries or requests for information or refers to supervisor, as appropriate. May have significant interactions with VIP constituents Assists in maintaining office equipment and purchases Provides guidance and direction to staff and/or external consultants May oversee a variety of administrative, technological, and/or infrastructure projects Qualifications Bachelor’s degree Minimum 6+ years related experience Depending on assigned area, reading or conversation skills in one or more foreign languages preferred Please note: a cover letter is required to be considered for this role. Candidates may include their cover letter in the same PDF/document with their resume, or enter as text. Knowledge, Skills and Abilities Advanced computer skills and demonstrated experience with office software and email applications Excellent organizational skills and attention to detail Demonstrated success in following through and completing projects Excellent verbal and written communication skills Excellent customer service/interpersonal skills Ability to prioritize, multi-task and assign work to others Benefits and Perks Here are just some examples that Getty offers/provides for full-time employees: Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected. 403(b) Employee Investment retirement plan – with up to 5% Getty Match Getty contribution of 6%, on behalf of employee, to 401(a) retirement account Educational Assistance and professional development Paid Vacation, Sick, and Personal Days 12 Paid Holidays Many positions have bi-weekly Off-Fridays On-Site Fitness Center at Getty Center Community service opportunities To learn more about our comprehensive benefits and long list of perks, go to Getty HR.
Responsibilities
The Administrative Assistant will provide administrative support to the Creative Director and the PST ART department, including managing calendars, arranging travel, and preparing reports. The role requires anticipating departmental needs and developing efficiencies to minimize workflow disruptions.
Administrative Assistant at The J Paul Getty Trust
Los Angeles, California, United States - Full Time
Skills Needed
Organizational Skills, Attention To Detail, Communication Skills, Customer Service Skills, Microsoft Office Proficiency, Data Entry, Budget Tracking, Event Coordination, Problem Solving, Interpersonal Skills, Project Management, Research Skills, Clerical Skills, Travel Coordination, Expense Reporting, Contract Administration
Specialization
Candidates must have a bachelor's degree and a minimum of 6 years of related experience. Proficiency in Microsoft Office applications and strong communication skills are essential.
Experience Required
Minimum 5 year(s)
Administrative Assistant at Adistec
Miami, Florida, United States - Full Time
Skills Needed
Bilingual, Communication Skills, Customer Service Skills, Organizational Skills, Coordination Skills, Office Administration, Receptionist Skills, Inventory Management
Specialization
Candidates must be bilingual in English and Spanish and have a high school diploma or equivalent. Excellent communication and customer service skills are essential, along with the ability to work collaboratively.
Administrative Assistant at Aston Carter
Horsham Township, Pennsylvania, United States - Full Time
Skills Needed
Accounts Payable, Financial Transactions, Invoice Processing, Payment Processing, Account Coding, Research Skills, Inventory Management, Reconciliation, Scheduling
Specialization
Candidates should have 6-12 months of relevant experience in accounts payable and experience in posting invoices and processing payments. No specific certifications or education are required for this position.
Administrative Assistant at UnityPoint Health
Waterloo, Iowa, United States - Full Time
Skills Needed
Administrative Tasks, Clerical Tasks, Microsoft Office, Critical Thinking, Communication, Collaboration, Meeting Participation, Software Applications, Typing, Time Management
Specialization
Candidates should have an associate degree in business or a related field, or equivalent experience. Proficiency in Microsoft Office applications and a typing speed of 50 wpm are also required.
Administrative Assistant at Apple Montessori Schools
Westfield, New Jersey, United States - Full Time
Skills Needed
Organizational Skills, Customer Service, Communication Skills, Office Management, Bookkeeping, Scheduling, Record Keeping, Event Coordination, Multi Tasking, Attention To Detail, Interpersonal Skills, Proactive Attitude, Computer Literacy, Team Collaboration, Professionalism
Specialization
Candidates should have a high school diploma or equivalent, with a preference for an Associate’s or Bachelor’s degree. A minimum of 2 years of administrative experience, preferably in an educational setting, is required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Applied Materials
Santa Clara, California, United States - Full Time
Skills Needed
Calendar Management, Data Analysis, Report Preparation, Travel Arrangements, Communication, Research, Scheduling, Team Coordination, Problem Solving, Tact, Diplomacy, Documentation, Special Projects, Executive Support, Meeting Coordination, Message Screening
Specialization
The position requires advanced expertise in analytical tasks and a good understanding of team coordination. Strong communication skills and the ability to handle complex work are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Sea Mar Community Health Centers
Seattle, Washington, United States - Full Time
Skills Needed
Administrative Duties, Budget Tracking, Expense Reporting, Contract Management, Executive Support, Electronic Health Records, Medical Insurance Knowledge, Auditing Processes, Data Management, Communication Skills, Organizational Skills, Customer Service Skills, Bilingual English/Spanish
Specialization
A High School Diploma or GED is required, along with coursework in typing, English, and Mathematics. Experience in administrative office settings, particularly in non-profit or healthcare environments, is preferred.
Administrative Assistant at Southwest Iowa Renewable Energy, LLC
, Iowa, United States - Full Time
Skills Needed
Administrative Support, Communication Skills, Attention To Detail, Organizational Skills, Calendar Management, Event Coordination, Data Entry, Confidentiality, Microsoft Office, Filing, Document Organization, Records Management, Multi Tasking, Professionalism, Team Collaboration, Customer Service
Specialization
Candidates should have previous administrative experience and strong communication skills. Proficiency in Microsoft Office and the ability to maintain confidentiality are also essential.
Administrative Assistant at Tireco, Inc
Fontana, California, United States - Full Time
Skills Needed
Customer Service, Reliability, Punctuality, Teamwork, Independence, Order Processing, Inventory Management, Cash Handling, Shipping, Organization, Communication, Problem Solving
Specialization
A high school diploma or equivalent experience is required, along with 2+ years of experience in an office setting. The role demands reliability, punctuality, and the ability to work both independently and as part of a team.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Aston Carter
Huntington Beach, California, United States - Full Time
Skills Needed
Data Entry, Scanning, Filing, Document Preparation, Microsoft Excel, Microsoft Word, Typing Skills, Reliability, Independent Work, Repetitive Tasks, High Volume Paperwork, Erp System, Sage 100, Itar Compliance
Specialization
The position requires less than a year of administrative experience, proficiency in Microsoft Excel and Word, and strong typing and computer skills. Candidates should be reliable, able to work independently after training, and comfortable with repetitive tasks and high-volume paperwork.
Administrative Assistant at Guidepost Montessori
Ballwin, Missouri, United States - Full Time
Skills Needed
Communication, Organizational Skills, Customer Service, Administrative Experience, Technology Proficiency, Collaboration, Adaptability, Pride In Work
Specialization
Candidates should have a Bachelor's Degree in a child-related field and experience working with children. Previous customer service or administrative experience is also required, along with excellent communication and organizational skills.
Administrative Assistant at OVD Insurance
Grand Rapids, Michigan, United States - Full Time
Skills Needed
Customer Orientation, Problem Solving, Written Communication, Accuracy, Accountability, Organization Skills, Data Entry, Clerical Tasks, Microsoft Office, Bilingual, Teamwork, Relationship Building, Event Planning, Office Management, Inventory Management, Communication Skills
Specialization
Candidates should have a high school diploma, with an associate's degree preferred, and 1 to 3 years of office experience. Proficiency in Microsoft Office and strong organizational skills are essential, along with the ability to work independently and collaboratively.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Block Imaging Parts & Service LLC
Delhi Charter Township, Michigan, United States - Full Time
Skills Needed
Solution Oriented, Organizational Skills, Analytical Skills, Teamwork, Problem Solving, Communication Skills, Salesforce Experience, Attention To Detail, Multitasking, Process Development, Documentation Management, Customer Experience, Confidentiality, Inventory Management, Data Entry, Technical Support
Specialization
Candidates should possess strong organizational and analytical skills, with a focus on problem-solving and effective communication. A bachelor's degree or equivalent experience in a relevant field is preferred, along with 1-3 years of administrative or project coordination experience.
Administrative Assistant at No relevant LinkedIn company found
, , United States - Full Time
Skills Needed
Communication, Organization, Attention To Detail, Flexibility
Specialization
A High School Degree/GED is required. Candidates should possess excellent communication, organization, and attention to detail skills.
Administrative Assistant at APPALACHIAN REGIONAL HEALTHCARE INC
Barbourville, Kentucky, United States - Full Time
Skills Needed
N/A
Specialization
Candidates should have strong organizational skills and be proficient in office software. Attention to detail and the ability to multitask are essential.
Administrative Assistant at University of Pennsylvania
, , United States - Full Time
Skills Needed
Communication, Organization, Attention To Detail, Flexibility
Specialization
A High School Degree/GED is required. Candidates should possess excellent communication, organization, and attention to detail skills.
Administrative Assistant at Abstrakt Marketing Group
Olivette, Missouri, United States - Full Time
Skills Needed
Microsoft Word, Excel, Outlook, Quickbooks, Organizational Skills, Multitasking, Communication, Interpersonal Skills, Attention To Detail, Independence, Willingness To Learn
Specialization
Candidates should have proficiency in Microsoft Office applications and QuickBooks, along with strong organizational and multitasking skills. Excellent communication and attention to detail are essential, as well as a willingness to learn.
Administrative Assistant at Ariel Clinical Services
Grand Junction, Colorado, United States - Full Time
Skills Needed
Customer Service, Confidentiality, Office Management, Calendar Management, Office Equipment, File Maintenance, It Support, Communication, Teamwork, Flexibility, Listening Skills, Professionalism, Initiative, Attendance, Diversity Awareness
Specialization
A high school diploma or equivalent is required, along with a minimum age of 18. Moderate to advanced computer experience is preferred, and candidates must demonstrate strong communication and organizational skills.
Administrative Assistant at Sandisk
Bengaluru, karnataka, India - Full Time
Skills Needed
Proficiency In Ms Office, Organizational Skills, Time Management, Communication Skills, Attention To Detail, Problem Solving, Interpersonal Skills
Specialization
Candidates must demonstrate proficiency in MS Office and possess strong organizational and communication skills. Attention to detail and problem-solving abilities are essential, along with a minimum education requirement of a high school diploma.
Administrative Assistant at AVA Law Group PLLC
San Diego, California, United States - Full Time
Skills Needed
Customer Service, Interpersonal Skills, Verbal Communication, Written Communication, Task Prioritization, Confidentiality, Team Collaboration, Emotional Intelligence, Adaptability, Critical Thinking, Problem Solving, Reliability, Flexibility, Office Software Proficiency, Attention To Detail
Specialization
Candidates must be at least 18 years old and possess a high school diploma or equivalent. A working knowledge of Microsoft Office Suite and 0-2 years of administrative or legal office experience is required.