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Administrative Assistant Jobs overseas

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Administrative Assistant at Boys & Girls Clubs of San Francisco
San Francisco, California, United States - Full Time
Skills Needed
Data Entry, Customer Service, Database Software, Communication Skills, Behavior Management, Multi Tasking, Adobe Publisher, Photoshop
Specialization
Candidates should have 2-5 years of experience, proven data entry skills, and strong customer service abilities. Preferred qualifications include bilingual Spanish skills and First Aid/CPR certification.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Lonestar Electric Supply
Baton Rouge, Louisiana, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Attention To Detail, Discretion, Microsoft Office Suite, Communication Skills, Interpersonal Skills, Epicor Eclipse Erp
Specialization
Candidates should have proven experience as an administrative assistant or in a relevant role, with excellent organizational and time management skills. Strong attention to detail and proficiency in Microsoft Office Suite are also required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at G2 Secure Staff
Sarasota, Florida, United States - Full Time
Skills Needed
Verbal Communication, Written Communication, Supervisory Skills, Scheduling, Problem Solving, Safety Management, Quality Assurance, Regulatory Compliance, Customer Service, Confidentiality, Teamwork, Record Keeping, Time Management, Attention To Detail, Tactfulness, Adaptability
Specialization
Candidates must have a high school diploma or equivalent and some supervisory experience in a shift work environment. They must also possess strong verbal and written communication skills and be at least 18 years old.
Experience Required
Minimum 2 year(s)
Administrative Assistant at WGI INC
West Palm Beach, Florida, United States - Full Time
Skills Needed
Administrative Support, Microsoft Office, Communication Skills, Organizational Skills, Time Management, Problem Solving, Data Entry, Event Coordination, Customer Service, Attention To Detail, Team Collaboration, Meeting Coordination, Document Preparation, Office Management, Research Skills, Multi Tasking
Specialization
Candidates should have a high school diploma or equivalent, with a preference for a college degree. A minimum of 5 years of prior administrative experience and proficiency in Microsoft Office are required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Vuori, Inc
Carlsbad, California, United States - Full Time
Skills Needed
Organizational Skills, Attention To Detail, Time Management, Communication Skills, Interpersonal Skills, Problem Solving, Microsoft Office Suite, Flexibility, Customer Service Orientation, Professionalism, Relationship Building, Confidentiality, Logistics Coordination, Proactive Approach, Team Collaboration, Document Preparation
Specialization
Candidates should have at least 1 year of experience as an Administrative Assistant and preferably a bachelor's degree. Strong organizational skills, attention to detail, and proficiency in Microsoft Office are essential.
Administrative Assistant at Defender Association of Philadelphia
Philadelphia, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Database Management, Microsoft Office, Communication, Organizational Skills, Teamwork, Self Starter, Confidentiality, Attendance, Punctuality
Specialization
A high school diploma is required, with a bachelor's degree preferred. Familiarity with Defender computer programs and proficiency in Microsoft Office are essential, along with excellent communication and organizational skills.
ADMINISTRATIVE ASSISTANT at Old Pueblo Community Services
Tucson, Arizona, United States - Full Time
Skills Needed
Administrative Skills, Communication Skills, Calendar Management, Email Management, Document Management, Meeting Organization, Project Support, Database Maintenance, Confidentiality, Multi Tasking, Microsoft Office, Logistical Support, Stakeholder Communication, Action Item Follow Up, Problem Solving
Specialization
Candidates should have a high school diploma or equivalent and experience in a professional setting. Excellent verbal and written communication skills, discretion in handling sensitive information, and proficiency in Microsoft Office are required.
Administrative Assistant at CAPTRUST Financial Advisors
, , - Full Time
Skills Needed
Administrative Support, Tax Processing, Cch Autoflow, Cch Axcess, Docusign, Client Communication, Ms Office, Confidentiality, Professionalism, Scheduling, Document Management, Event Planning, Front Desk Management, Team Collaboration, Problem Solving, Attention To Detail
Specialization
Candidates should have an associate degree and a minimum of 2 years of relevant experience. Proficiency in MS Office and working knowledge of CCH ProSystem Fx is preferred.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Real Hires
, , Peru - Full Time
Skills Needed
Administrative Support, Excel Skills, Verbal Communication, Written Communication, Customer Service, Organization, Multitasking, Teamwork, Data Management, Billing, Collections, Insurance Processes, Proactivity, Reliability, Attention To Detail, Problem Solving
Specialization
Candidates should have proven experience in administrative support, preferably in finance or healthcare, along with advanced Excel skills. Excellent communication abilities and a customer-service mindset are essential for this role.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Real Hires
, , Mexico - Full Time
Skills Needed
Administrative Support, Excel Skills, Verbal Communication, Written Communication, Customer Service, Organization, Multitasking, Teamwork, Data Management, Billing, Collections, Insurance Processes, Proactivity, Reliability, Attention To Detail, Problem Solving
Specialization
Candidates should have proven experience in administrative support, preferably in finance or healthcare, along with advanced Excel skills. Excellent communication skills and a customer-service mindset are essential for this role.
Experience Required
Minimum 2 year(s)
administrative assistant at Blades Scissors Hair Salon Ltd
Langley, BC V2Y 1X6, Canada - Full Time
Skills Needed
Technology
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at University of British Columbia
Vancouver, British Columbia, Canada - Full Time
Skills Needed
Administrative Support, Communication Skills, Organizational Skills, Problem Solving, Team Collaboration, Confidentiality, Financial Management, Event Coordination, Human Resources, Data Management, Microsoft Office, Attention To Detail, Time Management, Diplomacy, Initiative, Customer Service
Specialization
Candidates must have a high school graduation, a two-year post-secondary diploma, and four years of related experience, or an equivalent combination of education and experience. Preferred qualifications include formal training in administrative procedures and experience supporting senior members in a university setting.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Matonabee Petroleum Ltd
Yellowknife, NT, Canada - Full Time
Skills Needed
Customer Service Skills, Soft Skills, Life Insurance, Disability Insurance, Bookkeeping, Vision Care, Microsoft Dynamics, Netsuite, Invoicing, Dental Care
Specialization
Accounting or bookkeeping preferred
Qualification
Diploma
Experience Required
Minimum 3 year(s)
Administrative Assistant at Robert Half
Calgary, AB, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant at Worley
Pickering, ON, Canada - Full Time
Skills Needed
Accreditation, Customer Service, Communication Skills, Training
Qualification
Diploma
Administrative Assistant at Nuco Restorations Inc
Fort McMurray, AB T9H 1W5, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant at Columbia Medical Training
Langley, BC, Canada - Full Time
Skills Needed
Excel, Outlook, Interpersonal Skills, Computer Literacy, Discretion, Communication Skills, Phone Manner
Specialization
Post-course reporting and certificate issuance
Qualification
Trade Certificate
Administrative Assistant at The Chinese Fraternity Association of Queensland
MGQ4, , Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant at Rockefeller Capital Management
Chicago, Illinois, United States - Full Time
Skills Needed
Interpersonal Skills, Communication Skills, Organizational Skills, Project Management, Multitasking, Time Management, Problem Solving, Attention To Detail, Microsoft Office, Travel Logistics, Client Interaction, Confidentiality, Resourcefulness, Basic Finance Knowledge, Scheduling, Document Management
Specialization
A high school diploma is required, with a bachelor's degree being a plus. Candidates should have a minimum of 3 years of experience in a similar administrative role.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Comms8 Ltd
, , China - Full Time
Skills Needed
Organizational Skills, Multitasking, Time Management, Communication Skills, Interpersonal Skills, Attention To Detail, Confidentiality, Finance Support, Ai Tools, Microsoft Office, Google Workspace, Research Skills, Scheduling, Logistics, Vendor Relations, Database Management
Specialization
Candidates should have a diploma or bachelor's degree in Business Administration, Finance, or a related field, along with 3-5 years of relevant experience. Proficiency in English and Chinese, as well as strong organizational and communication skills, are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Boys & Girls Clubs of San Francisco
San Francisco, California, United States -
Full Time

Start Date

Immediate

Expiry Date

24 Dec, 25

Salary

24.0

Posted On

25 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Data Entry, Customer Service, Database Software, Communication Skills, Behavior Management, Multi-tasking, Adobe Publisher, Photoshop

Industry

Non-profit Organizations

Description
Description Since 1891, Boys & Girls Clubs of San Francisco (BGCSF) has provided high-quality, community-based youth development services to youth in San Francisco. Our mission is to inspire and enable all young people, especially those from disadvantaged circumstances, to realize their full potential as productive, responsible, and caring citizens. We impact the lives of Club members, primarily ages 6 to 18, by focusing on academic success, healthy lifestyles, good character, community engagement, and job readiness with earning potential. We are nationally recognized for the high quality of our programs and comprehensive approach to serving youth. Whether you’re joining our administrative team, a Clubhouse team, a school-based team, or our Camp Mendocino team, you’ll be surrounded by enthusiastic, talented, and passionate colleagues who wake up every day ready to inspire young people to reach their full potential. Position Purpose Under the direct supervision of the Clubhouse Director, the Administrative Assistant’s primary role is to provide administrative support to the Clubhouse Director and Clubhouse Assistant Director as assigned, primarily focusing on the management of attendance and program data and management of the front desk operation. This position is full-time supporting our Excelsior Clubhouse. Key Responsibilities Data Management - 40% Manage data entry of member, attendance, and volunteer and teen work experience hours in the database system. Maintain data accurately and according to prescribed standards and guidelines, including troubleshooting entry errors and reporting on information by deadlines. Establish systems to ensure staff provide consistently accurate data in a timely fashion, including communicating expectations. Sustain open lines of communication with supervisor and staff regarding areas for improvement, updates to existing systems, and requests for support. Front Desk Management -30 % Responsible for managing the front desk area and the Club’s main office. Answering phone calls, retrieving voicemails, responding to emails and working directly with parents. Greet arriving members, volunteers, and visitors, making them all feel welcome. 'Hold the line' at the front desk, ensuring members have their cards, volunteers and guests are registered, parents wait at the front area, etc. Manage membership fees and conduct some parent orientations. Responsible for keeping the front lobby clean and organized - with current BGCSF Marketing Materials’ displayed. Provide parent orientations and give tours (*at most Clubs) - Parent/Family/New Member Orientations. Manage flow of traffic in the lobby area of Club - ensuring club member safety at all times. Administrative Support - 30% Manage Clubhouse Director’s calendar, direct phone calls, and email requests. Prepare for Clubhouse staff meetings and off-site meetings. Create documents, facilitate communication within the staff team, to the rest of BCGSF, with community partners and parents, etc. Compile Clubhouse monthly report. Responsible Requirements Required Skills 2- 5 years of equivalent experience. Proven data entry experience. Customer Service experience- must be extremely professional and able to resolve all minor conflicts. Experience with database software such as Microsoft Excel. Ability to work in a fast-paced environment. Preferred Skills Red Cross First Aid/CPR certification or within 90 days of employment. Language Skills: Bilingual Spanish. Strong behavior management skills with youth. Strong communication skills with kids, staff, parents and community members. Strong verbal and written communication skills. Ability to multi-task and demonstrate good follow through skills. Strong ability to follow systems and procedures. Ability to use computer software such as Adobe Publisher and Photoshop to design Club specific flyers for recruitment and promotional purposes. Physical Requirements Must be able to lift 25 lbs. Must be able to stand for at least 2 hours consecutively. Must be able to sit at a computer workstation for long time periods. Benefits Comprehensive Health Benefits + Employer Contributions 401K + 7% Employer Contribution After One Year of Service Employee Assistance Program: In-Person Counseling + 24/7 Confidential Mental Health Support Education Assistance Pre-tax Transportation Savings Account Flexible Spending Account Lifestyle Spending Account Paid Time Off + Paid Holidays Mandatory summer + winter Weeklong Organization-wide Closures Professional Development Opportunities Pay The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and BGCSF needs. At BGCSF, our decisions are based on other factors and dependant on the circumstances for each position. Depending on the need and requirement of the position, an individual could be hired at or near the entry-level, mid-level or top-of-the-range for their role and compensation. As such, a reasonable estimate of the current range is $22.00 to $24.00 per hour. Disclaimer The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job. The organization has the discretion to relocate/reassign a person, as needed.son, as needed.
Responsibilities
The Administrative Assistant provides administrative support to the Clubhouse Director and Assistant Director, focusing on data management and front desk operations. Key tasks include managing attendance data, overseeing front desk activities, and facilitating communication within the team and with parents.
Administrative Assistant at Boys & Girls Clubs of San Francisco
San Francisco, California, United States - Full Time
Skills Needed
Data Entry, Customer Service, Database Software, Communication Skills, Behavior Management, Multi Tasking, Adobe Publisher, Photoshop
Specialization
Candidates should have 2-5 years of experience, proven data entry skills, and strong customer service abilities. Preferred qualifications include bilingual Spanish skills and First Aid/CPR certification.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Lonestar Electric Supply
Baton Rouge, Louisiana, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Attention To Detail, Discretion, Microsoft Office Suite, Communication Skills, Interpersonal Skills, Epicor Eclipse Erp
Specialization
Candidates should have proven experience as an administrative assistant or in a relevant role, with excellent organizational and time management skills. Strong attention to detail and proficiency in Microsoft Office Suite are also required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at G2 Secure Staff
Sarasota, Florida, United States - Full Time
Skills Needed
Verbal Communication, Written Communication, Supervisory Skills, Scheduling, Problem Solving, Safety Management, Quality Assurance, Regulatory Compliance, Customer Service, Confidentiality, Teamwork, Record Keeping, Time Management, Attention To Detail, Tactfulness, Adaptability
Specialization
Candidates must have a high school diploma or equivalent and some supervisory experience in a shift work environment. They must also possess strong verbal and written communication skills and be at least 18 years old.
Experience Required
Minimum 2 year(s)
Administrative Assistant at WGI INC
West Palm Beach, Florida, United States - Full Time
Skills Needed
Administrative Support, Microsoft Office, Communication Skills, Organizational Skills, Time Management, Problem Solving, Data Entry, Event Coordination, Customer Service, Attention To Detail, Team Collaboration, Meeting Coordination, Document Preparation, Office Management, Research Skills, Multi Tasking
Specialization
Candidates should have a high school diploma or equivalent, with a preference for a college degree. A minimum of 5 years of prior administrative experience and proficiency in Microsoft Office are required.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Vuori, Inc
Carlsbad, California, United States - Full Time
Skills Needed
Organizational Skills, Attention To Detail, Time Management, Communication Skills, Interpersonal Skills, Problem Solving, Microsoft Office Suite, Flexibility, Customer Service Orientation, Professionalism, Relationship Building, Confidentiality, Logistics Coordination, Proactive Approach, Team Collaboration, Document Preparation
Specialization
Candidates should have at least 1 year of experience as an Administrative Assistant and preferably a bachelor's degree. Strong organizational skills, attention to detail, and proficiency in Microsoft Office are essential.
Administrative Assistant at Defender Association of Philadelphia
Philadelphia, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Database Management, Microsoft Office, Communication, Organizational Skills, Teamwork, Self Starter, Confidentiality, Attendance, Punctuality
Specialization
A high school diploma is required, with a bachelor's degree preferred. Familiarity with Defender computer programs and proficiency in Microsoft Office are essential, along with excellent communication and organizational skills.
ADMINISTRATIVE ASSISTANT at Old Pueblo Community Services
Tucson, Arizona, United States - Full Time
Skills Needed
Administrative Skills, Communication Skills, Calendar Management, Email Management, Document Management, Meeting Organization, Project Support, Database Maintenance, Confidentiality, Multi Tasking, Microsoft Office, Logistical Support, Stakeholder Communication, Action Item Follow Up, Problem Solving
Specialization
Candidates should have a high school diploma or equivalent and experience in a professional setting. Excellent verbal and written communication skills, discretion in handling sensitive information, and proficiency in Microsoft Office are required.
Administrative Assistant at CAPTRUST Financial Advisors
, , - Full Time
Skills Needed
Administrative Support, Tax Processing, Cch Autoflow, Cch Axcess, Docusign, Client Communication, Ms Office, Confidentiality, Professionalism, Scheduling, Document Management, Event Planning, Front Desk Management, Team Collaboration, Problem Solving, Attention To Detail
Specialization
Candidates should have an associate degree and a minimum of 2 years of relevant experience. Proficiency in MS Office and working knowledge of CCH ProSystem Fx is preferred.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Real Hires
, , Peru - Full Time
Skills Needed
Administrative Support, Excel Skills, Verbal Communication, Written Communication, Customer Service, Organization, Multitasking, Teamwork, Data Management, Billing, Collections, Insurance Processes, Proactivity, Reliability, Attention To Detail, Problem Solving
Specialization
Candidates should have proven experience in administrative support, preferably in finance or healthcare, along with advanced Excel skills. Excellent communication abilities and a customer-service mindset are essential for this role.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Real Hires
, , Mexico - Full Time
Skills Needed
Administrative Support, Excel Skills, Verbal Communication, Written Communication, Customer Service, Organization, Multitasking, Teamwork, Data Management, Billing, Collections, Insurance Processes, Proactivity, Reliability, Attention To Detail, Problem Solving
Specialization
Candidates should have proven experience in administrative support, preferably in finance or healthcare, along with advanced Excel skills. Excellent communication skills and a customer-service mindset are essential for this role.
Experience Required
Minimum 2 year(s)
administrative assistant at Blades Scissors Hair Salon Ltd
Langley, BC V2Y 1X6, Canada - Full Time
Skills Needed
Technology
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at University of British Columbia
Vancouver, British Columbia, Canada - Full Time
Skills Needed
Administrative Support, Communication Skills, Organizational Skills, Problem Solving, Team Collaboration, Confidentiality, Financial Management, Event Coordination, Human Resources, Data Management, Microsoft Office, Attention To Detail, Time Management, Diplomacy, Initiative, Customer Service
Specialization
Candidates must have a high school graduation, a two-year post-secondary diploma, and four years of related experience, or an equivalent combination of education and experience. Preferred qualifications include formal training in administrative procedures and experience supporting senior members in a university setting.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Matonabee Petroleum Ltd
Yellowknife, NT, Canada - Full Time
Skills Needed
Customer Service Skills, Soft Skills, Life Insurance, Disability Insurance, Bookkeeping, Vision Care, Microsoft Dynamics, Netsuite, Invoicing, Dental Care
Specialization
Accounting or bookkeeping preferred
Qualification
Diploma
Experience Required
Minimum 3 year(s)
Administrative Assistant at Robert Half
Calgary, AB, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant at Worley
Pickering, ON, Canada - Full Time
Skills Needed
Accreditation, Customer Service, Communication Skills, Training
Qualification
Diploma
Administrative Assistant at Nuco Restorations Inc
Fort McMurray, AB T9H 1W5, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant at Columbia Medical Training
Langley, BC, Canada - Full Time
Skills Needed
Excel, Outlook, Interpersonal Skills, Computer Literacy, Discretion, Communication Skills, Phone Manner
Specialization
Post-course reporting and certificate issuance
Qualification
Trade Certificate
Administrative Assistant at The Chinese Fraternity Association of Queensland
MGQ4, , Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Administrative Assistant at Rockefeller Capital Management
Chicago, Illinois, United States - Full Time
Skills Needed
Interpersonal Skills, Communication Skills, Organizational Skills, Project Management, Multitasking, Time Management, Problem Solving, Attention To Detail, Microsoft Office, Travel Logistics, Client Interaction, Confidentiality, Resourcefulness, Basic Finance Knowledge, Scheduling, Document Management
Specialization
A high school diploma is required, with a bachelor's degree being a plus. Candidates should have a minimum of 3 years of experience in a similar administrative role.
Experience Required
Minimum 2 year(s)
Administrative Assistant at Comms8 Ltd
, , China - Full Time
Skills Needed
Organizational Skills, Multitasking, Time Management, Communication Skills, Interpersonal Skills, Attention To Detail, Confidentiality, Finance Support, Ai Tools, Microsoft Office, Google Workspace, Research Skills, Scheduling, Logistics, Vendor Relations, Database Management
Specialization
Candidates should have a diploma or bachelor's degree in Business Administration, Finance, or a related field, along with 3-5 years of relevant experience. Proficiency in English and Chinese, as well as strong organizational and communication skills, are essential.
Experience Required
Minimum 2 year(s)