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Administrative Assistant at United Nations Development Programme UNDP
Montréal, QC, Canada - Full Time
Skills Needed
Liaison, Focal Point, Documentation, Grammar, Training, Adherence, Punctuation
Qualification
Graduate
administrative assistant at Newton Immigration Inc
Surrey, BC V3T 4Y3, Canada - Full Time
Skills Needed
Good Communication Skills
Specialization
Secondary (high) school graduation certificate
Qualification
Trade Certificate
Experience Required
Minimum 1 year(s)
administrative assistant at Magic Wok Limited
St. John's, NL A1C 1C9, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Assistant at Trillium Interim Staffing Inc
Ayr, ON, Canada - Full Time
Skills Needed
Spelling, Clarity, Excel, Computer Skills, Instructions, Outlook, Communication Skills
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Administrative Assistant at Bass Pro Shops
Dartmouth, NS B3B 0M5, Canada - Full Time
Skills Needed
Disabilities, Outlook, Communication Skills, Interpersonal Skills, Excel, Discretion
Qualification
Graduate
Administrative Assistant at Leonardo DRS
Bedford, NS B4B 1G9, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
administrative assistant at Royal Crown Construction
Cheltenham, ON L7C 0X4, Canada - Full Time
Skills Needed
Technology
Specialization
Secondary (high) school graduation certificate
Qualification
Trade Certificate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Bassano Growers Ltd
Calgary, AB T3J 4X8, Canada - Full Time
Skills Needed
Excel, Written Communication, Confidentiality, Outlook, Microsoft Office
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Administrative Assistant at BNP Paribas
Montréal, QC, Canada - Full Time
Skills Needed
Excel, Background Checks, Timelines, Accessibility, Platforms, Project Plans, English, Microsoft Outlook, Powerpoint
Qualification
Graduate
Administrative Assistant at HUB International
Winnipeg, MB R3J 3T7, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Matrix of Motion Fitness Studios Ltd
East Gwillimbury, ON, Canada - Full Time
Skills Needed
Communication Skills, Quickbooks Online
Qualification
Graduate
administrative assistant at CMAX OPTICAL INC
Brampton, ON L7A 3R9, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
administrative assistant at The House Whisperer
Lower Sackville, NS B4C 2N1, Canada - Full Time
Skills Needed
Technology, Google Docs
Specialization
College cegep or other non-university certificate or diploma from a program of 1 year to 2 years
Qualification
Diploma
Experience Required
Minimum 1 year(s)
administrative assistant at Black Creek Mechanical Ltd
Etobicoke, ON M9W 6C8, Canada - Full Time
Skills Needed
Technology
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Reframe Psychology Clinic
North York, ON M2N 0B4, Canada - Full Time
Skills Needed
English
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Assistant at Carlton Staffing Services
Houston, TX 77034, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
administrative assistant at Nexus Freightlines
Calgary, AB, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at University of Oxford
Oxford OX2 6GG, , United Kingdom - Full Time
Skills Needed
Ethics, Philosophy, Enquiries, Customer Service, Administrative Processes
Qualification
Graduate
Administrative Assistant at Haggerty Logistics
Grand Rapids, MI 49534, USA - Full Time
Skills Needed
Instructions, Presentations, Ged, Groups, Professional Conduct, Microsoft Office, Cooperation, Communication Skills, Figures, Microsoft Project, Memos, Geometry, Onbase, Word Processing, Ethics, Computer Skills, Procedure Manuals
Qualification
Diploma
Administrative Assistant at Squamish Hospitality Group Inc
Squamish, BC, Canada - Full Time
Skills Needed
Documentation, Microsoft Office, Quickbooks, Blockchain, Communication Skills, Docs, Business Operations, Fintech, Sheets, Excel, Powerpoint
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Administrative Assistant at United Nations Development Programme UNDP
Montréal, QC, Canada -
Full Time


Start Date

Immediate

Expiry Date

09 Nov, 25

Salary

45127.0

Posted On

09 Aug, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Liaison, Focal Point, Documentation, Grammar, Training, Adherence, Punctuation

Industry

Human Resources/HR

Description

SPECIAL NOTICE:

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “ Achieve gender equality and empower all women and girls. ”
Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.

Provides assistance in the coordination of HR related activities (meetings, training, etc.), communication, special projects, documentation, and resource/budget requirements , achieving results such as:

  • Act as HR Focal point in sending out HR Postmaster messages. Carries out quality control function for outgoing HR Postmasters; proofreads and edits texts for adherence for format, grammar, punctuation and style.
  • Provide support in coordinating resource and budget requirements for HR Sections.
  • Provide support in coordinating HR related documentation presented to ICAO Governing Bodies, including liaison on this matter with the Office of the Director ADB.
  • Provide support in keeping track of content of HR pages on the ICAO Intranet.
  • Serve as administrative focal point for UN Common System requests, inter‐agency correspondence and Joint Inspection Unit (JIU) surveys related to Human Resources.Coordinate and organize meetings, special projects and activities as directed by DD/HR
Responsibilities

Function1 (incl. Expected results)

Performs the full range of office management and administrative support functions in the front office for the Deputy Director, Human Resources , achieving results such as:

  • Provides assistance in the coordination of documentation, correspondence, schedule of meetings and activities, and other tasks supporting DD/HR, including liaising with three HR Sections, namely, Staff Employment and Administration Section (SEA); Recruitment, Classification and Post Management Section (RCP); and Policy, Organization and Staff Development Section (POD).
  • Review, proofread and edit incoming documentation to ensure completeness and consistency with ICAO procedures, practices and style.
  • Responds or drafts responses to a wide range of correspondence and other communications.
  • Support DD/HR in coordinating the preparation of various correspondence and documentation within HR, often of an urgent or confidential nature.
  • Carry out substantial research for background documentation and for previous actions on specific matters.
  • Maintains liaison with the Office of the Director ADB and with other ICAO Bureaus and Offices regarding HR related correspondences, priorities, administrative matters, tasks, etc.

Function 2 (incl. Expected results)

Performs administrative duties to the Deputy Director, Human Resources , achieving results such as:

  • Manage appointments and meetings for DD/HR, monitor priorities and deadlines, screening requests for appointments and meetings organized with parties throughout the Organization, as well as officials outside of ICAO.
  • Draft memoranda and other correspondence on administrative and others matters for signature by DD/HR, often of a sensitive and confidential nature and require meeting the highest organizational standards.
  • Provide advice and guidance to Professional and General Service staff on administrative procedures, working requirements, correspondence standards and working arrangements for the three HR Sections.
  • Monitor tasks assigned to the DD/HR by the Office of the Director, Bureau of Administration and Services (D/ADB) in order to facilitate the completion of tasks.
  • Ensure style, content appropriateness, correctness, completeness, as well as consistency with ICAO rules and procedures, on all correspondence and documentation before submitting to DD/HR.
  • Keep track of upcoming meetings and compilation of background documentation.
  • Assist in travel and administrative arrangements.

Function 3 (incl. Expected results)

Provides assistance in the coordination of HR related activities (meetings, training, etc.), communication, special projects, documentation, and resource/budget requirements , achieving results such as:

  • Act as HR Focal point in sending out HR Postmaster messages. Carries out quality control function for outgoing HR Postmasters; proofreads and edits texts for adherence for format, grammar, punctuation and style.
  • Provide support in coordinating resource and budget requirements for HR Sections.
  • Provide support in coordinating HR related documentation presented to ICAO Governing Bodies, including liaison on this matter with the Office of the Director ADB.
  • Provide support in keeping track of content of HR pages on the ICAO Intranet.
  • Serve as administrative focal point for UN Common System requests, inter‐agency correspondence and Joint Inspection Unit (JIU) surveys related to Human Resources.Coordinate and organize meetings, special projects and activities as directed by DD/HR.

  • Function 4 (incl. Expected results)
    Performs other related duties, as assigned, achieving results such as:
    Submission of print job requisitions through EDEN and Hummingbird systems.

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Administrative Assistant at United Nations Development Programme UNDP
Montréal, QC, Canada - Full Time
Skills Needed
Liaison, Focal Point, Documentation, Grammar, Training, Adherence, Punctuation
Qualification
Graduate
administrative assistant at Newton Immigration Inc
Surrey, BC V3T 4Y3, Canada - Full Time
Skills Needed
Good Communication Skills
Specialization
Secondary (high) school graduation certificate
Qualification
Trade Certificate
Experience Required
Minimum 1 year(s)
administrative assistant at Magic Wok Limited
St. John's, NL A1C 1C9, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Assistant at Trillium Interim Staffing Inc
Ayr, ON, Canada - Full Time
Skills Needed
Spelling, Clarity, Excel, Computer Skills, Instructions, Outlook, Communication Skills
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Administrative Assistant at Bass Pro Shops
Dartmouth, NS B3B 0M5, Canada - Full Time
Skills Needed
Disabilities, Outlook, Communication Skills, Interpersonal Skills, Excel, Discretion
Qualification
Graduate
Administrative Assistant at Leonardo DRS
Bedford, NS B4B 1G9, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
administrative assistant at Royal Crown Construction
Cheltenham, ON L7C 0X4, Canada - Full Time
Skills Needed
Technology
Specialization
Secondary (high) school graduation certificate
Qualification
Trade Certificate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Bassano Growers Ltd
Calgary, AB T3J 4X8, Canada - Full Time
Skills Needed
Excel, Written Communication, Confidentiality, Outlook, Microsoft Office
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Administrative Assistant at BNP Paribas
Montréal, QC, Canada - Full Time
Skills Needed
Excel, Background Checks, Timelines, Accessibility, Platforms, Project Plans, English, Microsoft Outlook, Powerpoint
Qualification
Graduate
Administrative Assistant at HUB International
Winnipeg, MB R3J 3T7, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Matrix of Motion Fitness Studios Ltd
East Gwillimbury, ON, Canada - Full Time
Skills Needed
Communication Skills, Quickbooks Online
Qualification
Graduate
administrative assistant at CMAX OPTICAL INC
Brampton, ON L7A 3R9, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
administrative assistant at The House Whisperer
Lower Sackville, NS B4C 2N1, Canada - Full Time
Skills Needed
Technology, Google Docs
Specialization
College cegep or other non-university certificate or diploma from a program of 1 year to 2 years
Qualification
Diploma
Experience Required
Minimum 1 year(s)
administrative assistant at Black Creek Mechanical Ltd
Etobicoke, ON M9W 6C8, Canada - Full Time
Skills Needed
Technology
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at Reframe Psychology Clinic
North York, ON M2N 0B4, Canada - Full Time
Skills Needed
English
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Administrative Assistant at Carlton Staffing Services
Houston, TX 77034, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
administrative assistant at Nexus Freightlines
Calgary, AB, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Administrative Assistant at University of Oxford
Oxford OX2 6GG, , United Kingdom - Full Time
Skills Needed
Ethics, Philosophy, Enquiries, Customer Service, Administrative Processes
Qualification
Graduate
Administrative Assistant at Haggerty Logistics
Grand Rapids, MI 49534, USA - Full Time
Skills Needed
Instructions, Presentations, Ged, Groups, Professional Conduct, Microsoft Office, Cooperation, Communication Skills, Figures, Microsoft Project, Memos, Geometry, Onbase, Word Processing, Ethics, Computer Skills, Procedure Manuals
Qualification
Diploma
Administrative Assistant at Squamish Hospitality Group Inc
Squamish, BC, Canada - Full Time
Skills Needed
Documentation, Microsoft Office, Quickbooks, Blockchain, Communication Skills, Docs, Business Operations, Fintech, Sheets, Excel, Powerpoint
Qualification
Graduate
Experience Required
Minimum 3 year(s)
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