Build the foundation for a lasting and successful career in geotechnical engineering by starting with a good team. When we say that we’re full-service, we mean it. You’ll find us in the office, on site and in the lab. We work indoors and out, above and below ground, over and under water, across projects large and small. From field exploration and laboratory testing to the design and construction management of complex geotechnical structures, our team does work that’s rock solid. Join our team today!
Your Opportunity
Our Dartmouth, NS office is looking for a highly motivated Administrative Assistant to join our Geotechnical Team.

Your Key Responsibilities

• Working with Project Managers, produce client-ready invoices
• Updating data bases, in particular for budget tracking purposes.
• Support opening and set up of projects, reviewing contract agreements for special invoicing requirements.
• Ensuring all assigned functions are carried out in compliance with approved policies, practices and procedures.
• Regularly updating project budgets, helping Project Managers to manage their billings within budget.
• Support project invoicing, having invoices generated based on instructions received from Project Manages and ensuring invoices are accurate and issued to the client in a timely basis.
• Liaise with clients, field and office staff as required.
• Performs clerical tasks including data entry, filing, photocopying, scanning etc.

Your Capabilities and Credentials

• A strong work ethic, excellent organizational skills, ability to meet tight deadlines and have a commitment for excellence in your field.
• Proficiency in MS Office Suite and Adobe Acrobat.
• Excellent problem solving abilities.
• Excellent verbal and written communication skills.
• Positive and proactive attitude

Education and Experience

• Previous administrative experience or post-secondary administrative education is considered an asset.
• Remote or hybrid work arrangements This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location: Canada | NS | Dartmouth
Organization: BC-1216 EnvSvcs-CA GeoTech East
Employee Status: Regular
Job Level: Entry Level
Travel: No
Schedule: Full time
Job Posting: 17/06/2025 02:06:41
Req ID: REQ250001EV

• Working with Project Managers, produce client-ready invoices
• Updating data bases, in particular for budget tracking purposes.
• Support opening and set up of projects, reviewing contract agreements for special invoicing requirements.
• Ensuring all assigned functions are carried out in compliance with approved policies, practices and procedures.
• Regularly updating project budgets, helping Project Managers to manage their billings within budget.
• Support project invoicing, having invoices generated based on instructions received from Project Manages and ensuring invoices are accurate and issued to the client in a timely basis.
• Liaise with clients, field and office staff as required.
• Performs clerical tasks including data entry, filing, photocopying, scanning etc.