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Administrative Assistant Jobs overseas

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Administrative Assistant (Nursing) (Santa Rosa) at Northern California Behavioral Health System
Santa Rosa, California, United States - Full Time
Skills Needed
Payroll Processes, Timecard Auditing, Policy Enforcement, Disciplinary Actions, Confidentiality, Staffing Oversight, Overtime Tracking, Pto Management, Compliance Tracking, Competency Tracking, Scheduling, Record Maintenance, Calendar Management, Interdepartmental Communication, Data Analysis, Problem Solving
Specialization
Candidates must be at least 21 years old and possess strong analytical, problem-solving, and organizational skills, with the ability to maintain strict confidentiality. A minimum of one year of administrative experience is required, and a Bachelor's Degree is preferred.
(12-month contract) Administrative Assistant at Capital Group
Singapore, , Singapore - Full Time
Skills Needed
Organizational Skills, Time Management Skills, Managing Multiple Priorities, Handling Confidential Information, Excellent Communication, Interpersonal Skills, Complex Calendar Management, Travel Coordination, Detail Oriented, Expense Processing, Invoicing Processes, Adaptability, Resilience, Positive Attitude, Team Oriented, Relationship Building Skills
Specialization
Candidates must possess strong organizational and time-management skills, the ability to manage multiple priorities under tight deadlines, and a high level of discretion when handling confidential information. Excellent communication, proficiency in complex calendar management, and strong accuracy in expense processing are also essential requirements.
Experience Required
Minimum 2 year(s)
Administrative Assistant to the Academic Office at Western Reserve Academy
Hudson, Ohio, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Data Maintenance, Record Keeping, Communication, Budget Monitoring, Event Planning, Scheduling, Interpersonal Skills, Database Management, Veracross, Proofreading, Logistics Coordination, Confidentiality, Technology Proficiency
Specialization
Candidates should possess a bachelor's degree or equivalent experience along with 2-5 years in an administrative role. Proficiency in office technology, strong interpersonal skills, and the ability to manage multiple priorities are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant - Food and Beverage at TOWNEPLACE SUITES BY MARRIOTT SAN DIEGO AIRPORT LIBERTY STATION
, An Giang Province, Vietnam - Full Time
Skills Needed
Data Entry, Office Equipment Operation, Document Preparation, Filing Systems, Record Keeping, Customer Service, Telephone Etiquette, Communication, Teamwork, Confidentiality, Point Of Sale Systems, Word Processing, Spreadsheet Software, Presentation Software
Specialization
Candidates must be able to operate standard office equipment and software while maintaining company policies and confidentiality. The role requires the ability to lift up to 10 pounds and maintain a professional appearance and demeanor.
Medical Receptionist-Administrative Assistant at Hematology Oncology Associates of CNY
East Syracuse, New York, United States - Full Time
Skills Needed
Medical Office Procedures, Medical Terminology, Medical Records Management, Computer Skills, Fax Machine Operation, Multi Line Telephone System, Copy Machine Operation, Communication Skills, Grammar, Spelling, Punctuation, Basic Arithmetic, Patient Interaction, Teamwork, Administrative Support
Specialization
Candidates must have a High School Diploma and at least two years of experience in a medical office setting. Proficiency in medical terminology, medical records, and standard office equipment is required.
Experience Required
Minimum 2 year(s)
Part Time Development Administrative Assistant at Protect Life Michigan
, Michigan, United States - Full Time
Skills Needed
Organization, Detail Orientation, Communication, Time Management, Record Keeping, Confidentiality, Writing, Crm Management, Mail Merge, Scheduling, Data Entry, Relationship Building, Adaptability
Specialization
Candidates must be deeply aligned with the organization's mission, highly organized, detail-oriented, and possess excellent written and verbal communication skills for professional outreach. Required technical skills include experience with CRMs, spreadsheets (Google Sheets/Excel), and mail merge tools, along with comfort using scheduling software like Calendly.
Assistant Administrative Operations & CNO SCPMG at Kaiser Permanente
Los Angeles, California, United States - Full Time
Skills Needed
Strategic Leadership, Operations Management, Financial Management, Budget Development, Quality Improvement, Project Management, Clinical Operations, Nursing Administration, Staff Development, Regulatory Compliance, Evidence Based Decision Making, Interprofessional Collaboration, Performance Assessment, Capital Budgeting, Community Relations, Process Improvement
Specialization
Candidates must have at least seven years of management experience in a complex healthcare setting, including three years in financial and program development. A Master's degree in a relevant field and a California Registered Nurse license are required.
Experience Required
Minimum 10 year(s)
Assistante administrative et commerciale H/F at Lazeo
Paris, Ile-de-France, France - Full Time
Skills Needed
Personalized Patient Reception, Sales Consulting, Appointment Management, Billing, Patient File Updates, Customer Journey Tracking, Customer Service, High End Environment Experience, Commercial Acumen, Organization, Methodical Approach
Specialization
Candidates should possess a diploma in aesthetics or SME management/sales (e.g., vocational diploma, BTS, DUT, Bachelor's degree) and are strongly encouraged to have prior experience in a high-end environment such as luxury, cosmetics, spa, or perfumery. Essential qualities include a polished presentation, excellent interpersonal skills, strong commercial sense, and methodical organization to handle administrative tasks while meeting patient expectations.
Administrative Assistant, Culinary "Saudi Only" at Accor
Makkah Al Mukarramah, Makkah Region, Saudi Arabia - Full Time
Skills Needed
Interpersonal Skills, Communication Skills, Prioritization, Handling Confidential Information, Office Administration, Filing System Maintenance, Administrative Systems, Culinary Support, Ms Word, Excel, Powerpoint, Windows, Opera, Organizational Skills, Detail Oriented
Specialization
Candidates must possess excellent interpersonal and communication skills, the ability to prioritize work in a demanding environment, and handle confidential information discreetly. A minimum of one year of experience in a hotel environment is required, along with proficiency in MS Office and knowledge of Opera systems.
Administrative Assistant II-NYEE Ophthalmology at Mount Sinai Health System
New York, New York, United States - Full Time
Skills Needed
Budget Preparation, Budget Control, Record Keeping, Statistical Reporting, Administrative Support, Personnel Management, Operations Support, Liaison, Purchasing Coordination, Human Resources Support
Specialization
Candidates must possess an associate degree or an equivalent combination of experience, with a bachelor's degree preferred. A minimum of four years of related administrative or business experience is required.
Experience Required
Minimum 2 year(s)
Full-Time - Administrative Support Assistant at Northwell Career Site
North Merrick, New York, United States - Full Time
Skills Needed
Typing, Correspondence, Greeting Visitors, Directing Visitors, Answering Telephones, Taking Messages, Scheduling Appointments, Scheduling Meetings, File Maintenance, Record Keeping, Patient Record Filing, Taking Minutes, Collecting Payments, Inventory Management, Ordering Supplies
Specialization
Candidates are required to possess a High School Diploma or equivalent education. A minimum of 1 to 3 years of relevant professional experience is also mandatory for this position.
Assistante administrative et commerciale H/F at Lazeo
Colomiers, Occitania, France - Full Time
Skills Needed
Customer Service, Sales, Administrative Support, Patient Reception, Appointment Scheduling, Invoicing, Data Entry, Communication, Organization, Aesthetic Medicine Knowledge
Specialization
Candidates should hold a diploma in aesthetics, business management, or sales and possess a professional, well-groomed presentation. Previous experience in a high-end environment such as luxury, cosmetics, or spas is highly valued.
Administrative Assistant (contractor to perm) at ADC Therapeutics America Inc
New Providence, New Jersey, United States - Full Time
Skills Needed
Administrative Support, Executive Support, Proactive, Problem Solving, Meeting Coordination, Travel Planning, Expense Reporting, Purchase Order Creation, Interview Scheduling, Prioritization, Organizational Skills, Communication, Interpersonal Skills, Project Management, Ms Office, Outlook
Specialization
Candidates must have 5+ years of experience supporting high-level executives, preferably with a background in the Pharmaceutical/Biotech industry, demonstrating a proactive, 'roll up your sleeves' mentality. Essential qualities include exceptional organization, high discretion, strong communication skills, and the ability to thrive in a dynamic, fast-paced, lean company environment.
Experience Required
Minimum 5 year(s)
Billing & Inventory Administrative Assistant at Wheeler Machinery Co
Salt Lake City, Utah, United States - Full Time
Skills Needed
Microsoft Excel, Microsoft Outlook, Microsoft Word, Inventory Management Software, Accounting Software, Avid, Quickbooks, Invoicing, Billing Reconciliation, Data Entry Accuracy, Prioritization, Filing Systems, Report Generation, Inventory Tracking, Cycle Counts, Purchase Order Tracking
Specialization
Candidates must be motivated and detail-oriented, possessing proficiency in Microsoft Office Suite and experience with inventory or accounting software like Avid or QuickBooks. Essential administrative skills include strong data entry accuracy, the ability to manage multiple priorities, and basic accounting understanding for tasks like generating invoices and reconciling discrepancies.
Experience Required
Minimum 2 year(s)
Administrative Assistant of Apartment Community at Carteret Management Corporation
Jacksonville, Florida, United States - Full Time
Skills Needed
Customer Service, Microsoft Word, Excel, Outlook, Multi Tasking, Cooperation, Resident Relations, Work Order Monitoring, Rental Payment Collection, Waiting List Management, Filing, Answering Phones
Specialization
Candidates must possess excellent customer service skills and proficiency with computer software, specifically Microsoft Word, Excel, and Outlook. The role requires the ability to multi-task effectively and work cooperatively with diverse groups including staff, vendors, corporate teams, and residents.
Sales Administrative Assistant - Prescott, AZ at Davidson's
Prescott, Arizona, United States - Full Time
Skills Needed
Attention To Detail, Communication Skills, Interpersonal Demeanor, Problem Solving, Creativity, Critical Thinking, Planning, Organization Skills, Handling Multiple Tasks, Fast Paced Environment, Professional Communication, Computer Skills, Microsoft Office, Excel, Outlook, Word
Specialization
The ideal candidate must possess excellent oral and written communication skills, an upbeat interpersonal demeanor, and self-motivated problem-solving abilities. Strong organizational skills, critical thinking, and proficiency in Microsoft Office Suite, especially Excel, are required for this fast-paced role.
Administrative Assistant (Healthcare Account) at Virtual Staff 365
, , Philippines - Full Time
Skills Needed
Data Entry, Communication, Calendar Management, Record Keeping, Outlook, Gmail, Microsoft Office Suite, Phone Manner, Attention To Detail, Organisational Skills, Confidentiality, Voice Recording, Transcription, Healthcare Administration, Prescription Reading
Specialization
Candidates must possess strong proficiency in Outlook, Gmail, and the Microsoft Office Suite, along with excellent verbal and written English communication skills and a professional phone manner. Essential requirements include having a dual monitor setup, comfort working weekends (Sunday to Thursday schedule), handling a high volume of calls, and previous administrative or customer service experience within a healthcare setting, including the ability to read prescriptions.
Experience Required
Minimum 2 year(s)
Bilingual Administrative Assistant - Optometry at Staffing for Doctors
, , Colombia - Full Time
Skills Needed
Bilingual, Administrative Support, Patient Communications, Appointment Scheduling, Optical Order Processing, Cpt Coding, Customer Service, Attention To Detail, Organizational Skills, Time Management, Optometry Workflows, Phone Interaction
Specialization
Candidates must have prior experience in a U.S.-based optometry practice and a strong understanding of optical workflows. Excellent communication skills and attention to detail are also required.
Experience Required
Minimum 2 year(s)
Administrative Assistant-Medical Receptionist at Hematology Oncology Associates of CNY
East Syracuse, New York, United States - Full Time
Skills Needed
Medical Office Procedures, Medical Terminology, Medical Records Management, Computer Skills, Fax Machine Operation, Multi Line Telephone System, Copy Machine Operation, Communication Skills, Grammar, Spelling, Punctuation, Basic Arithmetic, Patient Navigation, Interpersonal Skills
Specialization
Requires a high school diploma and at least two years of experience in a medical office setting. Candidates must possess knowledge of medical terminology, medical records, and proficiency in office equipment and computer software.
Experience Required
Minimum 2 year(s)
Temporary Administrative Assistant / Paralegal at Legal Services of Eastern Missouri Inc
St. Louis, Missouri, United States - Full Time
Skills Needed
Administrative Support, Paralegal Duties, Legal Research, Case Management, Client Screening, Document Drafting, Notary Public, Microsoft Office, Communication, Interpersonal Skills, File Management, Public Records Examination, Advocacy, Community Outreach
Specialization
Candidates should possess strong administrative, interpersonal, and communication skills with the ability to work both independently and as part of a team. Proficiency in Microsoft Office is required, and some college education is preferred along with a willingness to become a notary.
Administrative Assistant (Nursing) (Santa Rosa) at Northern California Behavioral Health System
Santa Rosa, California, United States -
Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

42.0

Posted On

05 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Payroll Processes, Timecard Auditing, Policy Enforcement, Disciplinary Actions, Confidentiality, Staffing Oversight, Overtime Tracking, PTO Management, Compliance Tracking, Competency Tracking, Scheduling, Record Maintenance, Calendar Management, Interdepartmental Communication, Data Analysis, Problem Solving

Industry

Mental Health Care

Description
ABOUT US: Formerly Aurora Santa Rosa Hospital, SRBHH was opened in 2016 and is regarded as an integral part of the greater Santa Rosa and Northern California mental health system of care. Conveniently located in the North Bay, this hospital consists of 144 acute psychiatric inpatient beds. Santa Rosa Behavioral Healthcare Hospital (SRBHH) is regarded as an integral part of the greater Santa Rosa and Northern California mental health system of care. Conveniently located in the North Bay, SRBHH serves adolescents and adults. We treat both mental health and co-occurring psychiatric and substance abuse conditions. POSITION TITLE: Administrative Assistant PAY RANGE: $32-$42 Per Hour REPORTS TO: Director of Nursing DESCRIPTION OF POSITION: To support the Director of Nursing and provide high level administrative support, assisting with day-to-day operations of the Nursing Department, maximizing productivity, efficiency and compliance. KEY RESPONSIBILITIES: Provides oversight of departmental payroll processes through daily timecard auditing and enforcing accountability amongst staff, with strict adherence to expectations as defined by DON. Provides oversight of staff adherence to time and attendance policies, including appropriate timeclock utilization. Provides coaching and education to employees in the department, within guidelines of clinical education. Provides clerical support to DON, promoting policy enforcement and supporting with disciplinary actions, while maintaining confidentiality with all assigned duties involving HR. Provides oversight to staffing department, including daily auditing of overtime, meal penalties, missed punches, absenteeism, timecard accuracy and tardiness. Ensure approval and declination of PTO requests are maintained, without compromising daily operations of nursing department. Provides education to staff regarding timecard errors, and oversight to staffing department to ensure timecard accuracy. Tracks departmental compliances and competencies of Nursing Department employees, including but not limited to CPR and physical trainings as required by clinical staff. Completes and monitors EPOB, to ensure scheduling maximizes efficiency within approved staffing matrices, and accordance with hospital census. Provides oversight for operations of staffing department, including maintenance of current records for contact information for staff in the Nursing Department. Monitors staffing levels, and actively recruits to maintain staffing ratios as defined by DON or designee. Provides support to DON and managerial staff, by handling a variety of tasks and projects, to ensure smooth departmental operations. Works with education department to provide follow up of new employees, including competency compliance and evaluation. Provides support to employees by monitoring compliance and education standards as set forth are maintained. Ensures corporate compliance is maintained throughout department. Facilitates departmental operations and compliance, as set forth by Director, Corporate and regulatory agencies. Manage calendars, appointments and scheduling of meetings, ensuring all logistics are handled efficiently. Serve as appoint of contact for internal and external communications, ensuring that inquiries are directed to appropriate parties. Ensure closed loop interdepartmental communication as well as dissemination of information to Nursing Department staff. Distributes documentation of admissions to the Business Office, Admitting Unit and the Utilization Review Department. Maintains knowledge of the developmental tasks and sociological theories of pertinent age groups. Maintains knowledge of legal guidelines pertaining to Emergency Medical Treatment and Labor Act (EMTALA)/Consolidated Omnibus Budget Reconciliation Act (COBRA) and abuse/neglect reporting. Communicates with managed care organizations to obtain insurance pre-authorizations in a timely manner. Stays abreast of organization's programs and services. Knowledge and Experience: Must be 21 years of age. Skills in analyzing and evaluating information; problem solving skills. Ability to concentrate on tasks and meet deadlines. Ability to confidentially maintain all information. Bachelor’s Degree Preferred. 1 year minimum required in Administration, Assistant, or equivalent experience. Skills and Abilities: Maintains confidentiality of patient information at all times Knowledgeable of patient rights and laws pertaining to mental health Assessment and intervention skills Ability to deal with crisis and potentially combative patients while maintaining personal and emotional equilibrium. Proficiency with software and/or equipment (Microsoft Office applications including Outlook, Word, Excel and PowerPoint) Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines Strong written and verbal communication skills Knowledge of health care service delivery systems and third-party reimbursement Knowledge of managed- care environment Ability to work independently and as part of a team Good judgment, problem solving and decision-making skills Demonstrated commitment to working collaboratively as well as possessing the skills to lead, influence, and motivate others Ability to work in a fast-paced, expanding organization Excellent verbal and written communication skills. Strong organizational skills and attention to detail, with ability to manage multiple tasks effectively. Proficiency in office software and related electronic programs as defined by the facility. Previous experience in administrative role is preferred, along with Bachelor’s Degree in relevant field. Current CPR certificate or obtained during initial orientation period. Current Handle with Care (HWC) certificate or obtained during initial orientation period. Physical Requirements: While performing the duties of this job, this position is frequently required to do the following: Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time. Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population. Give and follow verbal and written instructions with attention to detail and accuracy. Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information. Vision: see details of objects at close range. Coordinate multiple tasks simultaneously. Reach forward, up, down, and to the side. Ability to stoop, lift, finger (pick, pinch or type and grasp) Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day. Lift up to ten (10) pounds. Health Insurance Vision Insurance Dental Insurance 401k Retirement Plan Healthcare Spending Account Life Insurance (Supplemental Life, Term and Universal plans are also available) Short and Long-Term Disability (with additional buy-in opportunities) PTO Plan with Holiday Premium Pay Discounted Cafeteria Meal Plan Tuition Reimbursement
Responsibilities
This role supports the Director of Nursing by providing high-level administrative assistance to manage daily operations of the Nursing Department, focusing on maximizing productivity, efficiency, and compliance. Key duties include overseeing departmental payroll, managing time and attendance, tracking staff compliance, and handling scheduling and communication logistics.
Administrative Assistant (Nursing) (Santa Rosa) at Northern California Behavioral Health System
Santa Rosa, California, United States - Full Time
Skills Needed
Payroll Processes, Timecard Auditing, Policy Enforcement, Disciplinary Actions, Confidentiality, Staffing Oversight, Overtime Tracking, Pto Management, Compliance Tracking, Competency Tracking, Scheduling, Record Maintenance, Calendar Management, Interdepartmental Communication, Data Analysis, Problem Solving
Specialization
Candidates must be at least 21 years old and possess strong analytical, problem-solving, and organizational skills, with the ability to maintain strict confidentiality. A minimum of one year of administrative experience is required, and a Bachelor's Degree is preferred.
(12-month contract) Administrative Assistant at Capital Group
Singapore, , Singapore - Full Time
Skills Needed
Organizational Skills, Time Management Skills, Managing Multiple Priorities, Handling Confidential Information, Excellent Communication, Interpersonal Skills, Complex Calendar Management, Travel Coordination, Detail Oriented, Expense Processing, Invoicing Processes, Adaptability, Resilience, Positive Attitude, Team Oriented, Relationship Building Skills
Specialization
Candidates must possess strong organizational and time-management skills, the ability to manage multiple priorities under tight deadlines, and a high level of discretion when handling confidential information. Excellent communication, proficiency in complex calendar management, and strong accuracy in expense processing are also essential requirements.
Experience Required
Minimum 2 year(s)
Administrative Assistant to the Academic Office at Western Reserve Academy
Hudson, Ohio, United States - Full Time
Skills Needed
Administrative Support, Calendar Management, Data Maintenance, Record Keeping, Communication, Budget Monitoring, Event Planning, Scheduling, Interpersonal Skills, Database Management, Veracross, Proofreading, Logistics Coordination, Confidentiality, Technology Proficiency
Specialization
Candidates should possess a bachelor's degree or equivalent experience along with 2-5 years in an administrative role. Proficiency in office technology, strong interpersonal skills, and the ability to manage multiple priorities are essential.
Experience Required
Minimum 2 year(s)
Administrative Assistant - Food and Beverage at TOWNEPLACE SUITES BY MARRIOTT SAN DIEGO AIRPORT LIBERTY STATION
, An Giang Province, Vietnam - Full Time
Skills Needed
Data Entry, Office Equipment Operation, Document Preparation, Filing Systems, Record Keeping, Customer Service, Telephone Etiquette, Communication, Teamwork, Confidentiality, Point Of Sale Systems, Word Processing, Spreadsheet Software, Presentation Software
Specialization
Candidates must be able to operate standard office equipment and software while maintaining company policies and confidentiality. The role requires the ability to lift up to 10 pounds and maintain a professional appearance and demeanor.
Medical Receptionist-Administrative Assistant at Hematology Oncology Associates of CNY
East Syracuse, New York, United States - Full Time
Skills Needed
Medical Office Procedures, Medical Terminology, Medical Records Management, Computer Skills, Fax Machine Operation, Multi Line Telephone System, Copy Machine Operation, Communication Skills, Grammar, Spelling, Punctuation, Basic Arithmetic, Patient Interaction, Teamwork, Administrative Support
Specialization
Candidates must have a High School Diploma and at least two years of experience in a medical office setting. Proficiency in medical terminology, medical records, and standard office equipment is required.
Experience Required
Minimum 2 year(s)
Part Time Development Administrative Assistant at Protect Life Michigan
, Michigan, United States - Full Time
Skills Needed
Organization, Detail Orientation, Communication, Time Management, Record Keeping, Confidentiality, Writing, Crm Management, Mail Merge, Scheduling, Data Entry, Relationship Building, Adaptability
Specialization
Candidates must be deeply aligned with the organization's mission, highly organized, detail-oriented, and possess excellent written and verbal communication skills for professional outreach. Required technical skills include experience with CRMs, spreadsheets (Google Sheets/Excel), and mail merge tools, along with comfort using scheduling software like Calendly.
Assistant Administrative Operations & CNO SCPMG at Kaiser Permanente
Los Angeles, California, United States - Full Time
Skills Needed
Strategic Leadership, Operations Management, Financial Management, Budget Development, Quality Improvement, Project Management, Clinical Operations, Nursing Administration, Staff Development, Regulatory Compliance, Evidence Based Decision Making, Interprofessional Collaboration, Performance Assessment, Capital Budgeting, Community Relations, Process Improvement
Specialization
Candidates must have at least seven years of management experience in a complex healthcare setting, including three years in financial and program development. A Master's degree in a relevant field and a California Registered Nurse license are required.
Experience Required
Minimum 10 year(s)
Assistante administrative et commerciale H/F at Lazeo
Paris, Ile-de-France, France - Full Time
Skills Needed
Personalized Patient Reception, Sales Consulting, Appointment Management, Billing, Patient File Updates, Customer Journey Tracking, Customer Service, High End Environment Experience, Commercial Acumen, Organization, Methodical Approach
Specialization
Candidates should possess a diploma in aesthetics or SME management/sales (e.g., vocational diploma, BTS, DUT, Bachelor's degree) and are strongly encouraged to have prior experience in a high-end environment such as luxury, cosmetics, spa, or perfumery. Essential qualities include a polished presentation, excellent interpersonal skills, strong commercial sense, and methodical organization to handle administrative tasks while meeting patient expectations.
Administrative Assistant, Culinary "Saudi Only" at Accor
Makkah Al Mukarramah, Makkah Region, Saudi Arabia - Full Time
Skills Needed
Interpersonal Skills, Communication Skills, Prioritization, Handling Confidential Information, Office Administration, Filing System Maintenance, Administrative Systems, Culinary Support, Ms Word, Excel, Powerpoint, Windows, Opera, Organizational Skills, Detail Oriented
Specialization
Candidates must possess excellent interpersonal and communication skills, the ability to prioritize work in a demanding environment, and handle confidential information discreetly. A minimum of one year of experience in a hotel environment is required, along with proficiency in MS Office and knowledge of Opera systems.
Administrative Assistant II-NYEE Ophthalmology at Mount Sinai Health System
New York, New York, United States - Full Time
Skills Needed
Budget Preparation, Budget Control, Record Keeping, Statistical Reporting, Administrative Support, Personnel Management, Operations Support, Liaison, Purchasing Coordination, Human Resources Support
Specialization
Candidates must possess an associate degree or an equivalent combination of experience, with a bachelor's degree preferred. A minimum of four years of related administrative or business experience is required.
Experience Required
Minimum 2 year(s)
Full-Time - Administrative Support Assistant at Northwell Career Site
North Merrick, New York, United States - Full Time
Skills Needed
Typing, Correspondence, Greeting Visitors, Directing Visitors, Answering Telephones, Taking Messages, Scheduling Appointments, Scheduling Meetings, File Maintenance, Record Keeping, Patient Record Filing, Taking Minutes, Collecting Payments, Inventory Management, Ordering Supplies
Specialization
Candidates are required to possess a High School Diploma or equivalent education. A minimum of 1 to 3 years of relevant professional experience is also mandatory for this position.
Assistante administrative et commerciale H/F at Lazeo
Colomiers, Occitania, France - Full Time
Skills Needed
Customer Service, Sales, Administrative Support, Patient Reception, Appointment Scheduling, Invoicing, Data Entry, Communication, Organization, Aesthetic Medicine Knowledge
Specialization
Candidates should hold a diploma in aesthetics, business management, or sales and possess a professional, well-groomed presentation. Previous experience in a high-end environment such as luxury, cosmetics, or spas is highly valued.
Administrative Assistant (contractor to perm) at ADC Therapeutics America Inc
New Providence, New Jersey, United States - Full Time
Skills Needed
Administrative Support, Executive Support, Proactive, Problem Solving, Meeting Coordination, Travel Planning, Expense Reporting, Purchase Order Creation, Interview Scheduling, Prioritization, Organizational Skills, Communication, Interpersonal Skills, Project Management, Ms Office, Outlook
Specialization
Candidates must have 5+ years of experience supporting high-level executives, preferably with a background in the Pharmaceutical/Biotech industry, demonstrating a proactive, 'roll up your sleeves' mentality. Essential qualities include exceptional organization, high discretion, strong communication skills, and the ability to thrive in a dynamic, fast-paced, lean company environment.
Experience Required
Minimum 5 year(s)
Billing & Inventory Administrative Assistant at Wheeler Machinery Co
Salt Lake City, Utah, United States - Full Time
Skills Needed
Microsoft Excel, Microsoft Outlook, Microsoft Word, Inventory Management Software, Accounting Software, Avid, Quickbooks, Invoicing, Billing Reconciliation, Data Entry Accuracy, Prioritization, Filing Systems, Report Generation, Inventory Tracking, Cycle Counts, Purchase Order Tracking
Specialization
Candidates must be motivated and detail-oriented, possessing proficiency in Microsoft Office Suite and experience with inventory or accounting software like Avid or QuickBooks. Essential administrative skills include strong data entry accuracy, the ability to manage multiple priorities, and basic accounting understanding for tasks like generating invoices and reconciling discrepancies.
Experience Required
Minimum 2 year(s)
Administrative Assistant of Apartment Community at Carteret Management Corporation
Jacksonville, Florida, United States - Full Time
Skills Needed
Customer Service, Microsoft Word, Excel, Outlook, Multi Tasking, Cooperation, Resident Relations, Work Order Monitoring, Rental Payment Collection, Waiting List Management, Filing, Answering Phones
Specialization
Candidates must possess excellent customer service skills and proficiency with computer software, specifically Microsoft Word, Excel, and Outlook. The role requires the ability to multi-task effectively and work cooperatively with diverse groups including staff, vendors, corporate teams, and residents.
Sales Administrative Assistant - Prescott, AZ at Davidson's
Prescott, Arizona, United States - Full Time
Skills Needed
Attention To Detail, Communication Skills, Interpersonal Demeanor, Problem Solving, Creativity, Critical Thinking, Planning, Organization Skills, Handling Multiple Tasks, Fast Paced Environment, Professional Communication, Computer Skills, Microsoft Office, Excel, Outlook, Word
Specialization
The ideal candidate must possess excellent oral and written communication skills, an upbeat interpersonal demeanor, and self-motivated problem-solving abilities. Strong organizational skills, critical thinking, and proficiency in Microsoft Office Suite, especially Excel, are required for this fast-paced role.
Administrative Assistant (Healthcare Account) at Virtual Staff 365
, , Philippines - Full Time
Skills Needed
Data Entry, Communication, Calendar Management, Record Keeping, Outlook, Gmail, Microsoft Office Suite, Phone Manner, Attention To Detail, Organisational Skills, Confidentiality, Voice Recording, Transcription, Healthcare Administration, Prescription Reading
Specialization
Candidates must possess strong proficiency in Outlook, Gmail, and the Microsoft Office Suite, along with excellent verbal and written English communication skills and a professional phone manner. Essential requirements include having a dual monitor setup, comfort working weekends (Sunday to Thursday schedule), handling a high volume of calls, and previous administrative or customer service experience within a healthcare setting, including the ability to read prescriptions.
Experience Required
Minimum 2 year(s)
Bilingual Administrative Assistant - Optometry at Staffing for Doctors
, , Colombia - Full Time
Skills Needed
Bilingual, Administrative Support, Patient Communications, Appointment Scheduling, Optical Order Processing, Cpt Coding, Customer Service, Attention To Detail, Organizational Skills, Time Management, Optometry Workflows, Phone Interaction
Specialization
Candidates must have prior experience in a U.S.-based optometry practice and a strong understanding of optical workflows. Excellent communication skills and attention to detail are also required.
Experience Required
Minimum 2 year(s)
Administrative Assistant-Medical Receptionist at Hematology Oncology Associates of CNY
East Syracuse, New York, United States - Full Time
Skills Needed
Medical Office Procedures, Medical Terminology, Medical Records Management, Computer Skills, Fax Machine Operation, Multi Line Telephone System, Copy Machine Operation, Communication Skills, Grammar, Spelling, Punctuation, Basic Arithmetic, Patient Navigation, Interpersonal Skills
Specialization
Requires a high school diploma and at least two years of experience in a medical office setting. Candidates must possess knowledge of medical terminology, medical records, and proficiency in office equipment and computer software.
Experience Required
Minimum 2 year(s)
Temporary Administrative Assistant / Paralegal at Legal Services of Eastern Missouri Inc
St. Louis, Missouri, United States - Full Time
Skills Needed
Administrative Support, Paralegal Duties, Legal Research, Case Management, Client Screening, Document Drafting, Notary Public, Microsoft Office, Communication, Interpersonal Skills, File Management, Public Records Examination, Advocacy, Community Outreach
Specialization
Candidates should possess strong administrative, interpersonal, and communication skills with the ability to work both independently and as part of a team. Proficiency in Microsoft Office is required, and some college education is preferred along with a willingness to become a notary.