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Executive Assistant Jobs overseas

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Senior Executive Assistant to the CEO at Newmark Merrill Companies Inc
Calabasas, California, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Project Management, Communication, Discretion, Judgment, Microsoft Office, Document Management, Office Management, Ai Tools, Financial Coordination, Logistics, Problem Solving, Team Leadership
Specialization
Candidates must have 7–10 years of experience, including at least 5 years supporting a C-level executive or founder. Strong proficiency in Microsoft Office, excellent communication skills, and the ability to maintain high levels of discretion and judgment are required.
Experience Required
Minimum 5 year(s)
Executive Assistant to General Manager at SINGAPORE MARRIOTT TANG PLAZA HOTEL
Bangalore, karnataka, India - Full Time
Skills Needed
Administrative Support, Office Equipment Management, Database Management, Guest Services, Staff Training, Scheduling, Conflict Resolution, Confidentiality, Communication, Telephone Etiquette, Record Keeping, Team Collaboration, Problem Solving, Hospitality Management
Specialization
Candidates must be able to perform administrative tasks, maintain professional office standards, and assist with employee management. The role requires the ability to lift up to 10 pounds and maintain a clean, professional appearance at all times.
Experience Required
Minimum 2 year(s)
Part Time Executive Assistant - HYBRID at Integrated Dermatology
Boca Raton, Florida, United States - Full Time
Skills Needed
Executive Support, Scheduling, Communication, Typing, Microsoft Office, Word, Excel, Powerpoint, Outlook, Travel Arrangements, Research, Time Management, Problem Solving, Transcription, Organization, Attention To Detail
Specialization
Candidates must hold a bachelor's degree and possess 3-5 years of experience in a similar role supporting a C-level executive. Proficiency in Microsoft Office and fast, accurate typing skills of at least 75 wpm are required.
Experience Required
Minimum 2 year(s)
Executive assistant to CEO - NN Group at NN Group
The Hague, South Holland, Netherlands - Full Time
Skills Needed
Proactive Mindset, Ownership, Attention To Detail, Judgement, Discretion, Board Level Operation, Gatekeeping, Decision Making, Stakeholder Management, Confidentiality, Drafting Correspondence, Complex International Travel, Time Management, Emotional Intelligence, Dutch, English
Specialization
Candidates must possess a Bachelor's degree or equivalent, proven experience as a PA supporting a CEO or Board-level executive in a listed or regulated organization, and strong understanding of corporate governance. Excellent communication skills in both Dutch and English, high emotional intelligence, and the ability to handle sensitive matters with absolute discretion are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant 1, Administration at Western Digital
Bengaluru, karnataka, India - Full Time
Skills Needed
Excel, Power Bi, Sql, Data Analysis, Reporting, Kpi Tracking, Dashboard Design, Data Visualization, Dax, Query Editor, Problem Solving, Analytical Skills, Communication, Data Governance, Quality Assurance
Specialization
Candidates must hold a bachelor's degree in a relevant field and possess 3-5 years of professional experience. Proficiency in Advanced Excel, Power BI, and SQL is required to succeed in this analytical role.
Experience Required
Minimum 2 year(s)
Sr. Executive Administrative Assistant at Tanaq Management Services LLC
Atlanta, Georgia, United States - Full Time
Skills Needed
C Suite Experience, Federal Travel Coordination, Time And Attendance Processing, Administrative Documentation, Microsoft Office Suite, Written Communication, Verbal Communication, Attention To Detail, Confidential Information Handling, Government Clearance
Specialization
Candidates must have prior experience working at a federal agency, particularly the CDC, and a minimum of 5 years of C-Suite experience. Proficiency in Microsoft Office and experience with federal travel and administrative documentation are also required.
Experience Required
Minimum 5 year(s)
Executive Assistant - Dublin, Ireland at Newcode Partnership Ltd
Dublin, Leinster, Ireland - Full Time
Skills Needed
Calendar Management, Travel Logistics, Meeting Coordination, Note Taking, Correspondence Drafting, Operational Support, Event Planning, Process Improvement, English Communication, Time Zone Management, Discretion, Tech Savviness
Specialization
Requires 3+ years of experience as an Executive Assistant or in a similar senior support role. Candidates must possess outstanding English communication skills and the ability to operate autonomously in a fast-paced startup environment.
Experience Required
Minimum 2 year(s)
Sr. Executive Administrative Assistant at Tanaq Support Services LLC
Atlanta, Georgia, United States - Full Time
Skills Needed
C Suite Executive Support, Federal Travel Coordination, Calendar Management, Visitor Coordination, Microsoft Office Suite, Ncams, Concur, Tasnet, Written Communication, Verbal Communication, Data Analysis, Confidentiality, Administrative Documentation, Sharepoint, Event Planning, Liaison Communication
Specialization
Requires a Bachelor's degree with 5 years of C-Suite experience or 6-8 years of equivalent experience, specifically within a federal agency like the CDC. Proficiency in CONCUR, TASNet, and Microsoft Office is essential.
Experience Required
Minimum 5 year(s)
Assistant Executive, Business Support at Adecco Group
, , Singapore - Full Time
Skills Needed
Onboarding, Offboarding, Contract Administration, Front Office System Management, Document Validation, System Entries, Benefits Coordination, Hr Administration, Microsoft Word, Microsoft Excel, Hr Systems, Timesheet Validation, Leave Management, Expense Claims Management, Audit Support, Reporting
Specialization
Candidates should possess a Diploma or Degree in a relevant field and preferably have at least one year of experience in an HR Administration related role. Proficiency in Microsoft Office applications, particularly Word and Excel, is required, with experience in HR systems being an added advantage.
Executive Assistant of President & CEO at WELL Health Diagnostic Centres
Toronto, Ontario, Canada - Full Time
Skills Needed
Communication Skills, Organizational Skills, Interpersonal Skills, Attention To Detail, Problem Solving Skills, Critical Thinking Skills, Professionalism, Confidentiality
Specialization
Candidates should have 2-5 years of related experience and a bachelor's degree in business management or a related field. Strong communication skills, attention to detail, and the ability to work independently are essential.
Experience Required
Minimum 2 year(s)
21R Executive Administrative Assistant at The Adam Corporation Group
College Station, Texas, United States - Full Time
Skills Needed
Calendar Management, Executive Support, Microsoft Office Suite, Advanced Excel, Data Analysis, Pivot Tables, Presentation Creation, Communication, Time Management, Organizational Skills, Strategic Planning, Confidentiality, Problem Solving, Artificial Intelligence Tools, Expense Reporting
Specialization
Candidates must have 7+ years of experience supporting C-level executives and possess advanced proficiency in Microsoft Office, particularly Excel. Strong business maturity, discretion, and the ability to work independently in a fast-paced environment are essential.
Experience Required
Minimum 5 year(s)
Executive Administrative Assistant II at Aldevra
Suitland, Maryland, United States - Full Time
Skills Needed
Executive Administrative Support, Schedule Management, Executive Document Preparation, Confidential Material Handling, Travel Coordination, Foia Analysis Support, Govta Timekeeping, Microsoft Office, Data Entry, Verbal Communication, Written Communication, Multi Tasking
Specialization
Requires a college degree with four years of experience or a high school diploma with eight years of related experience. Must possess advanced Microsoft Office skills and be able to obtain a PIV badge through an extensive background check.
Experience Required
Minimum 5 year(s)
Sr. Executive Administrative Assistant at Tanaq Management Services LLC
Atlanta, Georgia, United States - Full Time
Skills Needed
Administrative Support, Executive Assistance, Federal Travel Coordination, Concur, Tasnet, Microsoft Office Suite, Sharepoint, Data Analysis, Communication, Attention To Detail, Confidentiality, Visitor Coordination, Ncams, Calendar Management, Briefing Materials Preparation
Specialization
Candidates must have at least 5 years of C-Suite executive assistance experience and prior experience working at a federal agency like the CDC. Proficiency in Microsoft Office and experience with federal travel and timekeeping systems are required.
Experience Required
Minimum 5 year(s)
Executive Administrative Assistant IV at Aldevra
Suitland, Maryland, United States - Full Time
Skills Needed
Executive Administrative Support, Enterprise Level Scheduling, Workflow Management, Logistical Support, Records Management, Govta Timekeeping, Data Entry, Travel Management, Budget Development, Microsoft Office, Written Communication, Verbal Communication, Multi Tasking, Attention To Detail, Customer Focus, Calendar Management
Specialization
Requires a college degree with four years of experience or a high school diploma with eight years of related experience. Candidates must possess advanced Microsoft Office skills and be able to obtain a PIV badge through an extensive background check.
Experience Required
Minimum 5 year(s)
Executive Administrative Assistant III at Aldevra
Suitland, Maryland, United States - Full Time
Skills Needed
Executive Support, Workflow Management, Logistical Support, Records Management, Timekeeping, Data Entry, Calendar Management, Travel Coordination, Correspondence Formatting, Microsoft Office, Written Communication, Verbal Communication, Multi Tasking, Attention To Detail, Customer Focus, Teamwork
Specialization
Requires a college degree with four years of experience or a high school diploma with eight years of experience. Candidates must possess advanced Microsoft Office skills and be able to obtain a PIV badge through an extensive background check.
Experience Required
Minimum 5 year(s)
Executive Assistant, Office of the CEO at Bjak
Madison, Mississippi, United States - Full Time
Skills Needed
Executive Support, Operations, Project Coordination, Communication, Organizational Skills, Hiring Support, Stakeholder Management, Presentation Preparation, Vendor Management, Time Management, Problem Solving, Strategic Planning
Specialization
The ideal candidate has experience in operations, executive support, or startup environments and possesses strong organizational and communication skills. They must be a hands-on problem solver capable of managing multiple priorities in a fast-paced, unstructured setting.
Experience Required
Minimum 2 year(s)
Executive Assistant and Office Manager at UGL Limited
, New South Wales, Australia - Full Time
Skills Needed
Administration, Secretarial Support, Confidentiality, Communication, Office Management, Documentation Creation, Correspondence Editing, Presentation Creation, Training, Workload Coordination, Emotional Intelligence, Interpersonal Skills, Microsoft Word, Microsoft Excel, Microsoft Powerpoint
Specialization
Candidates must possess a minimum of three years of experience in an Executive Secretary, Senior Team Assistant, or Personal Assistant role. Essential qualifications include high emotional intelligence, strong interpersonal skills for handling difficult situations, and professional interaction capabilities at all levels, alongside high competency in the Microsoft Office Suite.
Experience Required
Minimum 2 year(s)
Executive Assistant & Trustee Liaison at The Frick Collection
New York, New York, United States - Full Time
Skills Needed
Administrative Support, Board Liaison, Calendar Management, Legal Research, Meeting Coordination, Confidentiality, Microsoft Excel, Microsoft Word, Microsoft Powerpoint, Adobe Acrobat, Writing, Organization, Interpersonal Skills, Project Management, Expense Reconciliation, Contract Preparation
Specialization
Requires a bachelor's degree and preferably two to three years of administrative experience, ideally within a law office or cultural institution. Candidates must possess exceptional organizational skills, discretion, and proficiency in Microsoft Office Suite.
Experience Required
Minimum 2 year(s)
Kaiāwhina Matua | Executive Assistant at Te Herenga Waka—Victoria University of Wellington
Wellington, Wellington, New Zealand - Full Time
Skills Needed
Office Administration, Management, Executive Support, Diary Management, Inbox Management, Document Preparation, Minute Taking, Finance Coordination, Hr Coordination, Digital Collaboration, Microsoft Teams, Sharepoint, Communication, Problem Solving, Relationship Building, Multitasking
Specialization
Candidates must have proven experience in an executive or personal assistant role within a large or complex organization. Strong organizational skills, proficiency in office software, and the ability to handle confidential matters with discretion are required.
Experience Required
Minimum 5 year(s)
Executive Assistant, Office of the CEO at Bjak
Yuexiu District, Guangdong Province, China - Full Time
Skills Needed
Executive Support, Operations, Project Coordination, Stakeholder Management, Communication, Organizational Skills, Hiring Coordination, Vendor Management, Strategic Planning, Problem Solving, Time Management, Administrative Support, Business Operations, Event Coordination, Data Analysis
Specialization
The ideal candidate has experience in operations, executive support, or consulting with a strong ability to manage priorities in an unstructured environment. Familiarity with the China business ecosystem and a hands-on, execution-focused mindset are highly valued.
Experience Required
Minimum 2 year(s)
Senior Executive Assistant to the CEO at Newmark Merrill Companies Inc
Calabasas, California, United States -
Full Time

Start Date

Immediate

Expiry Date

31 Jul, 26

Salary

0.0

Posted On

02 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive support, Calendar management, Travel coordination, Project management, Communication, Discretion, Judgment, Microsoft Office, Document management, Office management, AI tools, Financial coordination, Logistics, Problem-solving, Team leadership

Industry

Real Estate

Description
Description NewMark Merrill Companies is a privately held shopping center owner, developer, and operator with a 40+ year track record. The company owns and manages over 12 million square feet of retail assets across 95 communities in California, Colorado, and Illinois. As a boutique, full-service real estate firm, NewMark Merrill combines the scale of a large portfolio with an agile, hands-on approach and direct access to senior leadership. The company is known for its community-focused approach, strong tenant relationships, and a collaborative, team-oriented culture. Learn more at www.newmarkmerrill.com. Position Summary This is a high-trust, high-visibility role supporting an active CEO across a broad range of business and personal responsibilities. This is not a traditional administrative role. The position requires a senior-level professional who can manage complexity, exercise strong judgment—including knowing what to handle independently and what to escalate—and ensure that both business and personal priorities are executed with consistency, accuracy, and discretion. The role also requires strong collaboration skills and the ability to provide coordination and positive leadership across administrative and support functions. The successful candidate will serve as a central coordination point for the CEO’s office—protecting time, anticipating needs, and driving follow-through across a wide range of responsibilities. This role requires the ability to operate independently, maintain organization across multiple workstreams, and adapt quickly as priorities shift. This role requires exceptional discretion due to regular exposure to confidential business, legal, financial, and personal matters. Key Responsibilities Executive Support & Coordination Manage the CEO’s calendar, scheduling, meeting preparation, and follow-up Serve as a central coordination point between the CEO, leadership team, and internal and external stakeholders Track priorities, deadlines, and open items to ensure consistent follow-through Prepare correspondence, presentations, agendas, and briefing materials Travel, Transportation & Logistics Arrange complex domestic and international travel, including business, personal, and family travel Manage drivers, transportation, and scheduling details for meetings, site visits, and events Oversee vehicle maintenance, service, insurance, and registrations Administrative & Document Management Maintain organized records and key documents across business and personal matters Assist with the review, organization, and tracking of legal, real estate, financial, and operational documents Prepare and submit expense reports and maintain administrative tracking Personal, Household & Financial Coordination Assist with personal scheduling, family logistics, and special projects Handle household operations, including vendors, maintenance, and service providers for personal residences Help organize and track investment, tax, insurance, and estate-related documents Coordinate with external advisors, including CPAs, attorneys, insurance brokers, and investment professionals Office Management & Team Support Oversee day-to-day office operations, including organization, shared spaces, office supplies, and vendor coordination Serve as liaison with building management for maintenance, repairs, and office-related updates Maintain office systems, storage, and records (including offsite storage such as Iron Mountain) Provide oversight and direction to receptionist and administrative support staff Support leadership meetings, board activities, and company events Technology & Productivity Tools Use productivity tools (Microsoft Office, Teams/Zoom, PDF tools, and shared drives) to manage communication, information, and workflow Leverage AI tools (e.g., ChatGPT, Copilot, Gemini) to assist with drafting, summarizing, and improving follow-through Understand when confidential or sensitive information should not be entered into external AI or third-party systems Support preparation of presentations, meeting materials, and communications using tools such as PowerPoint, Word, Excel, and similar platforms Maintain organized digital files and tracking systems to improve efficiency and visibility Requirements 7–10 years of executive assistant, senior administrative, or related experience, including at least 5 years supporting a CEO, founder, or C-level executive Proven ability to manage a complex, frequently changing calendar and coordinate business, personal, and family travel, household operations, and detailed personal and professional arrangements Excellent written and verbal communication skills, with strong attention to detail High level of discretion and sound judgment in handling confidential information Strong judgment to determine what can be handled independently, what requires input, and what should be escalated Proficiency with Microsoft Office and standard business tools Ability to work in person in Calabasas, CA, with occasional after-hours availability as needed Preferred experience includes: Supporting a real estate, investment, or family office executive Managing both business and personal responsibilities for an executive Working with legal, financial, or investment-related documents Coordinating with external advisors and service providers Experience with complex travel, household operations, or managing personal and professional arrangements Comfort using AI tools and digital organization systems Work Style & Schedule This is a full-time, in-office position based in Calabasas, California. The right candidate is highly organized, proactive, discreet, reliable, punctual, detail-oriented, and calm under pressure, with a strong ability to operate effectively in a fast-moving environment. This person is a strong communicator, a team player, and a problem-solver who takes ownership and follows through. This is not a passive administrative role. It is a senior support role for an active CEO that requires sound judgment, initiative, confidentiality, flexibility, and a strong service mindset. While regular business hours are expected, occasional availability outside standard hours may be needed -- particularly when the CEO is traveling or when urgent matters arise. The role also requires responsiveness and a willingness to step in when needed.
Responsibilities
The Senior Executive Assistant will manage the CEO's complex calendar, travel, and business priorities while serving as a central coordination point for the office. They will also oversee household operations, financial document tracking, and general office management to ensure seamless daily operations.
Senior Executive Assistant to the CEO at Newmark Merrill Companies Inc
Calabasas, California, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Project Management, Communication, Discretion, Judgment, Microsoft Office, Document Management, Office Management, Ai Tools, Financial Coordination, Logistics, Problem Solving, Team Leadership
Specialization
Candidates must have 7–10 years of experience, including at least 5 years supporting a C-level executive or founder. Strong proficiency in Microsoft Office, excellent communication skills, and the ability to maintain high levels of discretion and judgment are required.
Experience Required
Minimum 5 year(s)
Executive Assistant to General Manager at SINGAPORE MARRIOTT TANG PLAZA HOTEL
Bangalore, karnataka, India - Full Time
Skills Needed
Administrative Support, Office Equipment Management, Database Management, Guest Services, Staff Training, Scheduling, Conflict Resolution, Confidentiality, Communication, Telephone Etiquette, Record Keeping, Team Collaboration, Problem Solving, Hospitality Management
Specialization
Candidates must be able to perform administrative tasks, maintain professional office standards, and assist with employee management. The role requires the ability to lift up to 10 pounds and maintain a clean, professional appearance at all times.
Experience Required
Minimum 2 year(s)
Part Time Executive Assistant - HYBRID at Integrated Dermatology
Boca Raton, Florida, United States - Full Time
Skills Needed
Executive Support, Scheduling, Communication, Typing, Microsoft Office, Word, Excel, Powerpoint, Outlook, Travel Arrangements, Research, Time Management, Problem Solving, Transcription, Organization, Attention To Detail
Specialization
Candidates must hold a bachelor's degree and possess 3-5 years of experience in a similar role supporting a C-level executive. Proficiency in Microsoft Office and fast, accurate typing skills of at least 75 wpm are required.
Experience Required
Minimum 2 year(s)
Executive assistant to CEO - NN Group at NN Group
The Hague, South Holland, Netherlands - Full Time
Skills Needed
Proactive Mindset, Ownership, Attention To Detail, Judgement, Discretion, Board Level Operation, Gatekeeping, Decision Making, Stakeholder Management, Confidentiality, Drafting Correspondence, Complex International Travel, Time Management, Emotional Intelligence, Dutch, English
Specialization
Candidates must possess a Bachelor's degree or equivalent, proven experience as a PA supporting a CEO or Board-level executive in a listed or regulated organization, and strong understanding of corporate governance. Excellent communication skills in both Dutch and English, high emotional intelligence, and the ability to handle sensitive matters with absolute discretion are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant 1, Administration at Western Digital
Bengaluru, karnataka, India - Full Time
Skills Needed
Excel, Power Bi, Sql, Data Analysis, Reporting, Kpi Tracking, Dashboard Design, Data Visualization, Dax, Query Editor, Problem Solving, Analytical Skills, Communication, Data Governance, Quality Assurance
Specialization
Candidates must hold a bachelor's degree in a relevant field and possess 3-5 years of professional experience. Proficiency in Advanced Excel, Power BI, and SQL is required to succeed in this analytical role.
Experience Required
Minimum 2 year(s)
Sr. Executive Administrative Assistant at Tanaq Management Services LLC
Atlanta, Georgia, United States - Full Time
Skills Needed
C Suite Experience, Federal Travel Coordination, Time And Attendance Processing, Administrative Documentation, Microsoft Office Suite, Written Communication, Verbal Communication, Attention To Detail, Confidential Information Handling, Government Clearance
Specialization
Candidates must have prior experience working at a federal agency, particularly the CDC, and a minimum of 5 years of C-Suite experience. Proficiency in Microsoft Office and experience with federal travel and administrative documentation are also required.
Experience Required
Minimum 5 year(s)
Executive Assistant - Dublin, Ireland at Newcode Partnership Ltd
Dublin, Leinster, Ireland - Full Time
Skills Needed
Calendar Management, Travel Logistics, Meeting Coordination, Note Taking, Correspondence Drafting, Operational Support, Event Planning, Process Improvement, English Communication, Time Zone Management, Discretion, Tech Savviness
Specialization
Requires 3+ years of experience as an Executive Assistant or in a similar senior support role. Candidates must possess outstanding English communication skills and the ability to operate autonomously in a fast-paced startup environment.
Experience Required
Minimum 2 year(s)
Sr. Executive Administrative Assistant at Tanaq Support Services LLC
Atlanta, Georgia, United States - Full Time
Skills Needed
C Suite Executive Support, Federal Travel Coordination, Calendar Management, Visitor Coordination, Microsoft Office Suite, Ncams, Concur, Tasnet, Written Communication, Verbal Communication, Data Analysis, Confidentiality, Administrative Documentation, Sharepoint, Event Planning, Liaison Communication
Specialization
Requires a Bachelor's degree with 5 years of C-Suite experience or 6-8 years of equivalent experience, specifically within a federal agency like the CDC. Proficiency in CONCUR, TASNet, and Microsoft Office is essential.
Experience Required
Minimum 5 year(s)
Assistant Executive, Business Support at Adecco Group
, , Singapore - Full Time
Skills Needed
Onboarding, Offboarding, Contract Administration, Front Office System Management, Document Validation, System Entries, Benefits Coordination, Hr Administration, Microsoft Word, Microsoft Excel, Hr Systems, Timesheet Validation, Leave Management, Expense Claims Management, Audit Support, Reporting
Specialization
Candidates should possess a Diploma or Degree in a relevant field and preferably have at least one year of experience in an HR Administration related role. Proficiency in Microsoft Office applications, particularly Word and Excel, is required, with experience in HR systems being an added advantage.
Executive Assistant of President & CEO at WELL Health Diagnostic Centres
Toronto, Ontario, Canada - Full Time
Skills Needed
Communication Skills, Organizational Skills, Interpersonal Skills, Attention To Detail, Problem Solving Skills, Critical Thinking Skills, Professionalism, Confidentiality
Specialization
Candidates should have 2-5 years of related experience and a bachelor's degree in business management or a related field. Strong communication skills, attention to detail, and the ability to work independently are essential.
Experience Required
Minimum 2 year(s)
21R Executive Administrative Assistant at The Adam Corporation Group
College Station, Texas, United States - Full Time
Skills Needed
Calendar Management, Executive Support, Microsoft Office Suite, Advanced Excel, Data Analysis, Pivot Tables, Presentation Creation, Communication, Time Management, Organizational Skills, Strategic Planning, Confidentiality, Problem Solving, Artificial Intelligence Tools, Expense Reporting
Specialization
Candidates must have 7+ years of experience supporting C-level executives and possess advanced proficiency in Microsoft Office, particularly Excel. Strong business maturity, discretion, and the ability to work independently in a fast-paced environment are essential.
Experience Required
Minimum 5 year(s)
Executive Administrative Assistant II at Aldevra
Suitland, Maryland, United States - Full Time
Skills Needed
Executive Administrative Support, Schedule Management, Executive Document Preparation, Confidential Material Handling, Travel Coordination, Foia Analysis Support, Govta Timekeeping, Microsoft Office, Data Entry, Verbal Communication, Written Communication, Multi Tasking
Specialization
Requires a college degree with four years of experience or a high school diploma with eight years of related experience. Must possess advanced Microsoft Office skills and be able to obtain a PIV badge through an extensive background check.
Experience Required
Minimum 5 year(s)
Sr. Executive Administrative Assistant at Tanaq Management Services LLC
Atlanta, Georgia, United States - Full Time
Skills Needed
Administrative Support, Executive Assistance, Federal Travel Coordination, Concur, Tasnet, Microsoft Office Suite, Sharepoint, Data Analysis, Communication, Attention To Detail, Confidentiality, Visitor Coordination, Ncams, Calendar Management, Briefing Materials Preparation
Specialization
Candidates must have at least 5 years of C-Suite executive assistance experience and prior experience working at a federal agency like the CDC. Proficiency in Microsoft Office and experience with federal travel and timekeeping systems are required.
Experience Required
Minimum 5 year(s)
Executive Administrative Assistant IV at Aldevra
Suitland, Maryland, United States - Full Time
Skills Needed
Executive Administrative Support, Enterprise Level Scheduling, Workflow Management, Logistical Support, Records Management, Govta Timekeeping, Data Entry, Travel Management, Budget Development, Microsoft Office, Written Communication, Verbal Communication, Multi Tasking, Attention To Detail, Customer Focus, Calendar Management
Specialization
Requires a college degree with four years of experience or a high school diploma with eight years of related experience. Candidates must possess advanced Microsoft Office skills and be able to obtain a PIV badge through an extensive background check.
Experience Required
Minimum 5 year(s)
Executive Administrative Assistant III at Aldevra
Suitland, Maryland, United States - Full Time
Skills Needed
Executive Support, Workflow Management, Logistical Support, Records Management, Timekeeping, Data Entry, Calendar Management, Travel Coordination, Correspondence Formatting, Microsoft Office, Written Communication, Verbal Communication, Multi Tasking, Attention To Detail, Customer Focus, Teamwork
Specialization
Requires a college degree with four years of experience or a high school diploma with eight years of experience. Candidates must possess advanced Microsoft Office skills and be able to obtain a PIV badge through an extensive background check.
Experience Required
Minimum 5 year(s)
Executive Assistant, Office of the CEO at Bjak
Madison, Mississippi, United States - Full Time
Skills Needed
Executive Support, Operations, Project Coordination, Communication, Organizational Skills, Hiring Support, Stakeholder Management, Presentation Preparation, Vendor Management, Time Management, Problem Solving, Strategic Planning
Specialization
The ideal candidate has experience in operations, executive support, or startup environments and possesses strong organizational and communication skills. They must be a hands-on problem solver capable of managing multiple priorities in a fast-paced, unstructured setting.
Experience Required
Minimum 2 year(s)
Executive Assistant and Office Manager at UGL Limited
, New South Wales, Australia - Full Time
Skills Needed
Administration, Secretarial Support, Confidentiality, Communication, Office Management, Documentation Creation, Correspondence Editing, Presentation Creation, Training, Workload Coordination, Emotional Intelligence, Interpersonal Skills, Microsoft Word, Microsoft Excel, Microsoft Powerpoint
Specialization
Candidates must possess a minimum of three years of experience in an Executive Secretary, Senior Team Assistant, or Personal Assistant role. Essential qualifications include high emotional intelligence, strong interpersonal skills for handling difficult situations, and professional interaction capabilities at all levels, alongside high competency in the Microsoft Office Suite.
Experience Required
Minimum 2 year(s)
Executive Assistant & Trustee Liaison at The Frick Collection
New York, New York, United States - Full Time
Skills Needed
Administrative Support, Board Liaison, Calendar Management, Legal Research, Meeting Coordination, Confidentiality, Microsoft Excel, Microsoft Word, Microsoft Powerpoint, Adobe Acrobat, Writing, Organization, Interpersonal Skills, Project Management, Expense Reconciliation, Contract Preparation
Specialization
Requires a bachelor's degree and preferably two to three years of administrative experience, ideally within a law office or cultural institution. Candidates must possess exceptional organizational skills, discretion, and proficiency in Microsoft Office Suite.
Experience Required
Minimum 2 year(s)
Kaiāwhina Matua | Executive Assistant at Te Herenga Waka—Victoria University of Wellington
Wellington, Wellington, New Zealand - Full Time
Skills Needed
Office Administration, Management, Executive Support, Diary Management, Inbox Management, Document Preparation, Minute Taking, Finance Coordination, Hr Coordination, Digital Collaboration, Microsoft Teams, Sharepoint, Communication, Problem Solving, Relationship Building, Multitasking
Specialization
Candidates must have proven experience in an executive or personal assistant role within a large or complex organization. Strong organizational skills, proficiency in office software, and the ability to handle confidential matters with discretion are required.
Experience Required
Minimum 5 year(s)
Executive Assistant, Office of the CEO at Bjak
Yuexiu District, Guangdong Province, China - Full Time
Skills Needed
Executive Support, Operations, Project Coordination, Stakeholder Management, Communication, Organizational Skills, Hiring Coordination, Vendor Management, Strategic Planning, Problem Solving, Time Management, Administrative Support, Business Operations, Event Coordination, Data Analysis
Specialization
The ideal candidate has experience in operations, executive support, or consulting with a strong ability to manage priorities in an unstructured environment. Familiarity with the China business ecosystem and a hands-on, execution-focused mindset are highly valued.
Experience Required
Minimum 2 year(s)