001VA5 - Legal Assistant 5

at  State of Indiana

A DAY IN THE LIFE:

The essential functions of this role are as follows:

• Provides administrative and legal support to attorneys and legal divisions.
• Performs legal research under the direction of staff counsel or administrative law judge.
• Assists at depositions and hearings by taking notes, providing follow-up questions to attorneys, and keeping track of documents.
• Prepares, proofreads, or processes legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
• Mails, faxes, or arranges for delivery of legal correspondence to clients, witnesses, and court officials.
• Receives and responds to inquiries regarding current hearings from attorneys, legislators, or clients by telephone, email, and/or correspondence.
• Schedules hearing dates and sites, makes appointments, and manages calendars.
• Travels to hearing sites, sets up site, materials, and equipment.
• Organizes and maintains law libraries, database systems, documents, and case files.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

SUPERVISORY RESPONSIBILITIES/DIRECT REPORTS:

This role may be utilized in a supervisory capacity based on agency needs

The essential functions of this role are as follows:

• Provides administrative and legal support to attorneys and legal divisions.
• Performs legal research under the direction of staff counsel or administrative law judge.
• Assists at depositions and hearings by taking notes, providing follow-up questions to attorneys, and keeping track of documents.
• Prepares, proofreads, or processes legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
• Mails, faxes, or arranges for delivery of legal correspondence to clients, witnesses, and court officials.
• Receives and responds to inquiries regarding current hearings from attorneys, legislators, or clients by telephone, email, and/or correspondence.
• Schedules hearing dates and sites, makes appointments, and manages calendars.
• Travels to hearing sites, sets up site, materials, and equipment.
• Organizes and maintains law libraries, database systems, documents, and case files

Upon entering the role, individuals must have or obtain the following requirements:

• Knowledge of legal procedures and terminology
• Strong written and verbal communication skills
• Strong organizational skills with the ability to prioritze tasks effectively
• Strong attention to detail and proofreading skills
• Proficient in using Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties
• Ability to work independently
• Ability to provide effective and professional customer service to internal and external partie