19854699543 - Executive Assistant

at  Activate Talent

Job Title: Executive Assistant
Schedule: 8:00 AM - 5:00 PM PST
Salary: $1000 - $1,200

Responsibilities:

• Keeping physical and digital files organized for easy access and retrieval.
• Managing calendars for executives and other staff, scheduling appointments, meetings, and events.
• Managing incoming and outgoing mail and email, including drafting and responding to routine correspondence.
• Answering and directing phone calls, taking messages, and handling inquiries.
• Facilitating communication between departments and ensuring information is relayed accurately.
• Assisting executives and other staff with administrative tasks such as preparing reports, memos, and documents.
• Organizing meetings, preparing agendas, taking minutes, and following up on action items.
• Coordinating travel plans, including booking flights, accommodations, and preparing itineraries.

REQUIREMENTS

• At least 3 years of relevant experience
• Proficient with Asana
• Proficient with Email tools
• Good communication skills

• Keeping physical and digital files organized for easy access and retrieval.
• Managing calendars for executives and other staff, scheduling appointments, meetings, and events.
• Managing incoming and outgoing mail and email, including drafting and responding to routine correspondence.
• Answering and directing phone calls, taking messages, and handling inquiries.
• Facilitating communication between departments and ensuring information is relayed accurately.
• Assisting executives and other staff with administrative tasks such as preparing reports, memos, and documents.
• Organizing meetings, preparing agendas, taking minutes, and following up on action items.
• Coordinating travel plans, including booking flights, accommodations, and preparing itineraries