20/06/2024

at  Georgiou

PROPOSALS COORDINATOR

Georgiou is a national building construction and civil engineering company, delivering major projects across Australia. Our aim is to be ‘the best people to work with’.
Due to continued growth Georgiou’s Building business unit is seeking an experienced Proposals Coordinator.
The primary purpose of this role will be to manage multiple, simultaneous projects from start to finish under tight deadline constraints. You will be expected to bring new ideas to the team and lift the profile of the Building Business Unit (BU), always striving for quality documentation that best reflects Georgiou’s brand and values in the market.
Essential skills will include your ability to build relationships not only internally with the pre-contract, operations and communication teams but also dealing with the client representatives and the subcontractors tendering on the BU projects. Your role is integral to the sales and pre-contracts function of the business, and you will be required to work with them and the broader delivery team throughout the bid process lifecycle.

Attention to details is critical to the successful performance of this role as a large percentage of the job requires analysis of EOI/RFI and ITT/RFP documents and the subsequent production of
accurate and considered bid responses.

To do this you will:

• Identify all requirements and criteria for evaluation and prepare the detailed proposal outline to ensure the responses being created respond implicitly to the questions being asked
• Contribute to bid winning themes/winning strategies and ensure the agreed themes/ strategies are clearly articulated within the various submissions
• Assist in the development and delivery of all bids, ensuring pre-qualification questionnaires and all tender documentation is completed
• Take an active hands-on role in all facets of the development, drafting and review of submission content, taking input from subject matter experts and other business stakeholders including business development, finance, IT, commercial, risk, HR etc. to ensure all bids are submitted on time and fully compliant with the requirements
• Maintain professional and courteous communication and timely responsiveness with internal and external customers via telephone and email
• Ensure all proposals are formatted and comply with company brand guidelines, customer requirements and follow internal quality guidelines
• Coordinate clarification questions, forward to the client and monitor responses
• Maintain bid information on Microsoft Dynamics CRM database and ensure the information accurately reflects the sales and pre-contracts status
• Anticipate and resolve proposal challenges and problems
• Perform in a variety of proposal development roles, including but not limited to, leading sections and/or volumes and writing and editing, as required
• Create template documents as well as entry and editing of boilerplate language and the integration of this boilerplate into draft documents (includes review, formatting, and proofing)
• Review and update all BU collaterals on a regular basis to ensure information is current, relevant, and readily available for use in future bids
• Use detailed planning and problem-solving skills to coordinate timely completion / delivery of bids and diagnose, troubleshoot, and resolve issues
• Print and assemble bids and proposals using office equipment and, where approved external providers, to ensure bids and proposals are delivered prior to the closing time
• Coordinate the production of information packs for mobilisation/operational team handovers to include all aspects of the operational solution and liaison on all key matters on the contract
• Support the Pre-Contracts manager through the mobilisation and the initial stages of transition to ensure all elements of the bid are fully understood by the operational management team