8388 - Legal Assistant I (District Attorney)

at  Jackson County OR

JOB DESCRIPTION

JACKSON COUNTY EMPLOYMENT OPPORTUNITY.The District Attorney’s office is comprised of a team of professionals that work closely with police agencies, community partners, the court and the public to protect the health, safety and wellbeing of the citizens of Jackson County. The staff consists of lawyers, victim services advocates, child support case managers and legal assistants. We are committed to making Jackson County a safe place to live.

PRE-EMPLOYMENT REQUIREMENTS AND/OR PREFERENCES

• Pass a criminal background check prior to hire.
• This position is represented by union group SEIU

I. POSITION SUMMARY

Provides specialized case management and recordkeeping tasks; maintains effective and efficient office operations; processes a wide range of criminal legal records and correspondence; and, provides courteous customer/client assistance with a variety of agencies by phone/e-mail/in person. Performs a full range of duties with occasional instruction or assistance.

II. Examples of Essential Position Duties (The following duties represent some of the principal job duties; however, they are not all-inclusive. Other duties may be required or assigned.)

• Performs receptionist duties, answers the telephone and greets visitors with professionalism and courtesy; receives and responds to requests for information.
• Answers complex questions and makes basic interpretations of departmental policies and procedures when conveying information to the public, other departments, and staff.
• Prepares and provides discovery of case documents to defense counsel; duplicates audio, video, photographic and other evidence; processes digital media for disclosure.
• Copies, redacts, and formats digital evidence for use in court proceedings and other legal actions.
• Processes incoming police reports and court dockets. Reviews and assigns cases to attorneys. Coordinates with law enforcement agencies and other departments to efficiently obtain police reports and evidentiary items.
• Performs computer data entry and file management to record, process and/or retrieve pertinent case information; reviews, analyzes and classifies information to be entered into computer database.
• Establishes and maintains case files, electronically and in physical format, ensuring information is complete and accurate.
• Performs simple bookkeeping and accounting functions, including invoicing, monthly billing statements, and receiving and reconciling payments and fees.
• Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices.
• Develops and maintains effective internal and external working relationships at all levels.
• Has regular and reliable attendance. Overtime may be required.

III. Minimum Requirements (Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions)

EDUCATION AND EXPERIENCE

• High school diploma or equivalent AND one year of clerical experience, preferably in a legal office; OR
• Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job.

KNOWLEDGE, SKILLS AND ABILITIES

Position requires knowledge of criminal legal procedures, terminology and documents; business English, spelling, composition, and arithmetic, and proficiency in the use of computers and Microsoft Outlook, Word and Excel. Position requires ability to interpret and apply department policies and procedures; make decisions independently in accordance with established procedures; operate modern office equipment; understand and carry out oral and written directions; use initiative, tact, discretion and good judgment on the job dealing with sensitive situations and documents, concerned and potentially disruptive people, outside legal counsel, victims, and witnesses, the public and other agencies; maintain confidentiality of materials and sensitive information; read, type and understand legal documentation; communicate effectively, both orally and in writing.
Physical Demands (Performance of the essential duties of this position includes the following physical demands)
Ability to work in a standard office environment; requires the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area of the facility to another, reaching, kneeling, moderate lifting, bending, climbing of stairs and standing, as well as sitting for extended periods of time. Requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing, filing, data entry, and/or use of calculators, ten-key adding machine, or other office equipment or supplies. Sensory requirements include sound and visual perception and discrimination, as well as oral communications ability.
Working Conditions (Performance of the essential duties of this position includes the following working conditions)
Work is generally performed in an office environment and may include exposure to disruptive people.

JACKSON COUNTY BENEFIT SUMMARY - SEIU

Jackson County provides an excellent, generous and comprehensive benefits package for eligible employees and their dependents, as applicable.
This overview provides highlights of the comprehensive benefits package Jackson County SEIU employees receive. If any statement conflicts with the applicable plan documents, Codified Ordinance, Jackson County policies, and/or collective bargaining agreement, the applicable documents will govern.

II. Examples of Essential Position Duties (The following duties represent some of the principal job duties; however, they are not all-inclusive. Other duties may be required or assigned.)

• Performs receptionist duties, answers the telephone and greets visitors with professionalism and courtesy; receives and responds to requests for information.
• Answers complex questions and makes basic interpretations of departmental policies and procedures when conveying information to the public, other departments, and staff.
• Prepares and provides discovery of case documents to defense counsel; duplicates audio, video, photographic and other evidence; processes digital media for disclosure.
• Copies, redacts, and formats digital evidence for use in court proceedings and other legal actions.
• Processes incoming police reports and court dockets. Reviews and assigns cases to attorneys. Coordinates with law enforcement agencies and other departments to efficiently obtain police reports and evidentiary items.
• Performs computer data entry and file management to record, process and/or retrieve pertinent case information; reviews, analyzes and classifies information to be entered into computer database.
• Establishes and maintains case files, electronically and in physical format, ensuring information is complete and accurate.
• Performs simple bookkeeping and accounting functions, including invoicing, monthly billing statements, and receiving and reconciling payments and fees.
• Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices.
• Develops and maintains effective internal and external working relationships at all levels.
• Has regular and reliable attendance. Overtime may be required