A/R Analyst, Property Management

at  USA Multifamily Management Inc

EDUCATION/EXPERIENCE:

• An Associate degree In Accounting or Business Administration with 3 to 5 years of related work experience; or an equivalent combination of education and experience.
• Property management experience preferred. Yardi experience preferred.

SKILLS:

• Knowledge of generally accepted accounting principles and procedures in real estate accounting
• Use and application of online accounting systems; standard software applications; and standard office equipment.
• Ability to operate a 10-key with speed and accuracy, fax, copier/scanner, telephone, personal computer, and typewriter.
• Demonstrate strong written and verbal communication skills with vendors, affiliates and stakeholders
• Establish and maintain positive working relationships with internal and external clients.

PHYSICAL REQUIREMENTS:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee must be able to move about the office and access information using a computer and a telephone.

• Stand and walk or sit alternatively depending on specific needs of the day. Estimate 30% of time is spent on feet and 70% sitting at desk.
• Have occasional need (1% to 30% of the time) to perform the following physical activities:

Bend/Stoop/Squat Filing, office tasks
Push or Pull Open and close doors, cabinets

Reach Above Shoulder Store/retrieve supplies

• Constant need (66% to 100% of time) to perform the following physical activities:

Writing/Typing Corporate, inter-office, communication
Grasping/Turning Telephone, doorknob use

Finger Dexterity Operation of office equipment

• Lifting/Carrying (paperwork, deliveries, files, miscellaneous):

Over 25 lbs. Rare need (less than 1% of the time)
20 lbs. - 25 lbs. Occasional need (1% to 33% of the time)
Less than 20 lbs. Frequent need (33% to 66% of the time)
Under 10 lbs. Constant need (66% -100% of the time)

VISION REQUIREMENTS:

• Constant need (66% to 100% of the time) to complete forms, read and review reports, wide variety of correspondence, view computer screen. Frequent need to see small detail and view computer screens.

HEARING REQUIREMENTS:

• Constant need (66% to 100% of the time) to communicate over telephone and in person with corporate office staff, and site staff.

SPEAKING REQUIREMENTS:

• Constant need (66% to 100% of the time) to communicate over telephone and in person.

DRIVING/TRAVELING REQUIREMENTS:

• Occasional need (1% to 35% of the time) to utilize personal transportation to inspect property files and attend off-site meetings/seminars, and also visit the corporate office.
• Must have valid driver’s license, registration and automobile insurance.

LANGUAGE SKILLS:

• Ability to read and interpret documents such as operating, procedural manuals, and safety documents.
• Ability to write routine reports and correspondence.
• Ability to interact/communicate effectively in a professional and pleasant manner with Vendors, Affiliates, Stakeholders, Corporate Shareholders, and Company Employees.

MATHEMATICAL SKILLS:

• Knowledge of basic accounting principles.
• Ability to effectively reconcile account balances, calculate figures and amounts, and apply basic math concepts.
  USA Multifamily Management, Inc. is an Equal Opportunity Employer and a Drug Free Work Place.

JOB DUTIES AND RESPONSIBILITIES:

This position is responsible for all aspects of the subsidy accounting, including communication with the various agencies and site staff, as follows:

The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Responsible for entering Subsidy Adjustment Notices (SAN) for select properties Corporate is responsible for posting their housing payments.
• Record all Subsidy / Housing Assistance payments (HAP) for select properties Corporate is responsible for posting their housing payments.
• Responsible for all HAP related adjustments for select properties Corporate is responsible for posting their housing payments.
• On a monthly basis work with site staff, as needed, regarding all HAP residents and their respective rental charges (both HAP and Non-HAP) to ensure accurate monthly charge posting.
• Responsible for a monthly review of 10 properties selected at random to analysis and recommend solutions on resident ledgers.
• Responsible for reconciling and validating outstanding balances, as needed, on select resident ledger related activities.
• Responsible for reviewing and working with site staff, as needed, to set up resident ledgers for Move-Out Adjustments
• Responsible for monthly monitoring of Applicant Activity, updating Superstar letters, and tracker.
• On a monthly basis, working with other MFM Accounting team members send out emails to Community Managers and Regional Manager regarding the findings of Superstar review.
• Responsible for assisting in reversing late fee charges and other adjustments, with Regional Manager approval.
• Liaison with various county and state agencies to establish contacts and acquire documentation as needed.
• Prepares reconciliations and variance analyses as needed, research auditor questions.
• On a monthly basis, downloads select reports to SharePoint for use MFM Operations.
• Creates and maintains custom reports in Yardi as requested by the management.
• Perform all other duties as determined and directed by management.

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee must be able to move about the office and access information using a computer and a telephone.

• Stand and walk or sit alternatively depending on specific needs of the day. Estimate 30% of time is spent on feet and 70% sitting at desk.
• Have occasional need (1% to 30% of the time) to perform the following physical activities

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. The employee will typically be in a normal office environment with little exposure to excessive noise, dust, fumes, vibrations, or temperature changes. There will be frequent computer use at a workstation and frequent use of the telephone. The work usually requires working at a fast pace with unscheduled interruptions.

• Indoors (66% to 100% of the time); outdoors, all conditions (5%).
• Occasional exposure to caustics, solvents, oils, fumes, flammables, pesticides, etc. (less than 10%)