Account Payables Specialist

at  Coastline Equity

COMPANY CULTURE

Our team is driven by three unwavering core values that define our unique company culture. “We do what we say AND MORE!” is our mantra, reflecting our commitment to exceeding expectations. With an “Owner Mindset,” we empower each team member to take ownership, make impactful decisions, and drive innovation as if the business were theirs. A deep “Willingness to Grow and share Knowledge” permeates our collaborative environment, encouraging continuous learning, development, and the open exchange of expertise. If you’re ready to thrive in a culture that embodies accountability, initiative, and collective success, we invite you to be part of our dynamic team.

SUMMARY & OBJECTIVES

The Accounts Payable (AP) Specialist is responsible for the accurate and efficient execution of the firm’s AP process, procedures, and controls.

REQUIREMENTS

• Bachelor’s degree in accounting or related field preferred
• Minimum of 3 years of experience in Accounts Payables.
• Knowledge of payable and billing principles and practices.
• Familiarity with Accounting-related software. Experience in AppFolio required
• Strong attention to detail and accuracy.
• PC with Windows OS and good processing power, good internet connection, camera, and microphone.
• Excellent organizational and time management skills.

• Demonstrate a positive, professional, and customer-focused attitude.
• Accurately review and enter invoices and credits into AppFolio software per accounting policies and procedures.
• Manage daily accounts for cash flow and timely payments.
• Assist the Controller in reconciliation processes.
• Prepare and submit 1099 filings and other tax documentation.
• Process manual check requests and assist with research projects.
• Collaborate with Property Management for vendor ledger accuracy and invoice approvals.
• Maintain an up-to-date vendor database using vendor W-9’s and application in AppFolio.
• Draft formal documents, maintain filing systems, and ensure prompt submissions.
• Strive for continuous process improvements.
• Utilize technology for task execution and stay abreast of property management-related technologies.
• Provide quality customer service, establish collaborative working relationships, and prepare for team meetings.