Accounting Assistant / Asistente de Contador

at  Ware Malcomb

The Accounting Assistant is a key member of the Ware Malcomb administrative team and is responsible for supporting the daily functions of the group by providing receptionist and office services and implementing administrative procedures and policies. Through providing receptionist services, the Accounting Assistant serves as the face of the company and should develop rapport with clients as well as employees.
Work hours for the Accounting Assistant position are from 8:00 AM to 5:00 PM daily.

ACCOUNTING ASSISTANT REQUIREMENTS:

• 1+ years of experience working in an office setting.
• Must be fluent in Spanish & English languages
• Excellent communication skills—written and verbal—are essential
• Must be able to handle multiple tasks accurately
• Detail-oriented individual who emphasizes accuracy is essential
• Must have experience with Microsoft Office applications
• Experience with Deltek Vision software a plus
• Knowledge of basic construction lien forms is a plus
• Experience with billing, and completing payment applications, lien waivers and releases is a plus
  Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.
  With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects.
  Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providing an amazing opportunity for professional growth. Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.

• Maintain project related filing
• Create Agreements & route via DocuSign
• Emailing/mailing signed contracts
• Compile backup receipts for invoicing
• Create waivers for invoicing
• Processing and data entry in Vision accounting software
• Emailing invoices to clients
• Emailing clients to follow up on payment status
• COI Requests
• Finalizing AIA documents
• Contract follow up emails
• Expired DocuSign process
• Attend monthly AR calls
• Assist in monthly close out process
• Logging email responses
• Creating redacted prime agreements
• Consultants Payable review & approvals
• Additional duties and miscellaneous projects, as assigned