Accounting Clerk

at  Calportland

JOB SUMMARY

The Accounting Clerk provides support to the accounts payable department by managing a shared mailbox and ensuring all emails are routed properly, opening purchase requisitions, reconciling vendor statements and STO reports, managing office supplies, receiving goods/services in the system by processing BOLs or Packing slips. Manage the main phone lines and walk in traffic.

EDUCATION

• High school diploma/GED
• Associates degree preferred

REQUIREMENTS/QUALIFICATIONS

• Strong organizational skills with an attention to detail
• Proficient in Microsoft Office Suite (i.e. Word, Excel)
• Customer Service oriented
• Punctuality is a must
• Professional demeanor with strong communication skills (written and verbal)
• Strong interpersonal skills with the ability to collaborate with various departments; ability to take direction and prioritize deadlines
• Attention to detail
• Bilingual (Spanish) is a plus

• Answer main phone line
• Manage incoming Invoices/statements through accounts payable email account
• Forward invoices to corporate accounts payable
• Sort invoices and statements to be filed
• Manage all purchase requisitions
• Resolve vendor statement issues
• Pull Concrete tickets reports for previous days tickets
• Sort tickets, ensuring that all tickets are accounted for; ensure that tickets are complete
• Scan and save tickets; file hard copies
• Communicate with customers requesting AB219 forms
• Stock Transport Order (STO) Report weekly review, reconciliation and filing (hard copy and electronic copy)
• Manage and order coffee/office supplies (monthly); re-stock break room
• Sort and distribute daily mail (twice daily)
• GR invoices
• Enter fuel logs when received
• Stamp daily outgoing mail by 4:00 p.m.
• Sort incoming packages and inter-company mail upon receipt
• Assist walk-in customers/employees/couriers