Accounting Clerk III

at  The City of Vancouver

QUALIFICATIONS

Education and Experience:

• Completion of diploma in Accounting or completion of the CPA Prerequisite Education Program (CPA-PREP), plus sound related experience of financial accounting in a large, complex organization; or an equivalent combination of education, training and experience.

Knowledge, Skills and Abilities:

• Considerable knowledge of the basic principles and standard practices of municipal or business accounting.
• Considerable knowledge of applicable regulations with respect to receipts and expenditure accounting.
• Working knowledge of the specific rules and regulations which govern departmental activities.
• Strong problem solving, analytical and organizational skills
• Excellent oral, written communication and interpersonal skills
• Ability to work with minimal supervision, to prioritize work, take initiative to resolve issues, meet tight deadlines and thrive in an evolving environment
• Ability to communicate effectively and to establish and maintain good working relationships with a variety of internal and external contacts
• Proficiency with PC applications, specifically Microsoft Office with strong Excel skills
• Proficiency with SAP or a similar complex ERP system is required. Experience with recreation operations and associated software is an asset.
• Able to demonstrate a service oriented approach to providing assistance and advice to internal and external customers.
• Able to manage 3rd party relationships with tact and diplomacy

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.
Business Unit/Department: Finance, Risk & Supply Chain Management (1150)
Affiliation: CUPE 15 Non Pks
Employment Type: Regular Full Time
Position Start Date: July, 2024
Salary Information: Pay Grade GR-020: $35.72 to $42.04 per hour

MAIN PURPOSE AND FUNCTION

The Accounting Clerk III is responsible for moderately complex accounting and financial analysis work supporting Park Board financial transactions. Primary focus will be on revenue processes for the Recreation division community centres and specifically financial support including review, reconciliation of transactions processed through the program registration system (approximately $40 million). The position also provides financial support for Parks concessions, golf courses, marinas and other facilities. The Accounting Clerk III is responsible for compiling, analyzing and calculating payments to various key stakeholders including Community Centre Associations, Concession operators and golf professionals. The Accounting Clerk III ensures complete, accurate and timely financial information is recorded in the City’s financial system (SAP) and reconciles general accounts on a monthly basis. The position provides yearend accounting support for Park Board and other departments as needed.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Reviews, monitors and analyzes financial transactions processed through the Park Board program registration system.
• Identifies errors and discrepancies and works with Park Board system analyst and Facility supervisors to troubleshoot and implement changes to correct and resolve.
• Ensures the timely and accurate recording of financial transactions from various Parks department systems into SAP to provide periodic reporting and monthly and annual cycle close
• Verifies, analyzes, maintains and reconciles various accounts and records
• Calculates disbursements to third parties (community associations, golf professionals, concession operators) and ensures accurate and timely payments
• Coordinates refund payments, processes credit card charge backs, returned cheques. Provides oversight of Accounts receivables.
• Provides financial accounting guidance to recreation staff and external 3rd parties
• Acts as liaison to Corporate finance including Corporate Chief Cashier for cash handling issues, APSS for payments and disbursements
• Prepares monthly and year end working papers. Supports the bank reconciliation process including credit card troubleshooting.
• Participates testing systems and process improvements and software upgrades
• Performs other duties as required