Accounting Supervisor

at  Hilton

Accounting Supervisor
The role aims to be recognized as a trusted advisor to finance team members and other hotel business partners. This role supports the finance lead to retain and train best-in-class finance professionals and assists in developing their finance team. This role ensures a robust control and compliance environment and supports the hotel / hotels to maximize profit and contributes to implement EMEA Operations Finance innovations and projects.

• Supervise, manage and maintain the books of the hotel(s) on a daily basis
• Responsible for the accuracy and completeness of all transactions to the various accounts and ensure that they are properly recorded in the books on a timely basis and in the correct period
• Ensure that all balance sheet transactions are accounted for, documented and properly and timely reconciled• Fully conversant with the Hilton standard chart of accounts and the correct use the same
• Ensure that the accounting records comply with local laws and regulations and Hilton Policies and procedures• Ensure the month-end closing process is completed and the timely preparation of all required financial reports for review by the Hotel Finance lead
• Ensure the accurate and prompt month-end and year-end closing of the books of accounts
• Assist in the completion of forecasts and budgets as instructed
• Assist in the preparation of monthly financial reports and schedules as directed, required by management and owners
• Thoroughly familiar with the duties and procedures of other team members within the finance department over whom the role has supervision
• Assist and coordinate the internal and external audit process
• Assist in ensuring compliance with legal and taxation legislation
• Familiar and kept up to date with all policies of both hotels and Hilton insofar as finance are involved
• Hands-on and take an active role in daily activities within the department, ensuring that all work is up to date and assists team members where and when required
• Assist the Finance Department Head in providing financial information to assist in any decision making process
• Participate in performance reviews and actively contribute to team members’ development and training programs
• Coordinate departmental leave and organise the coverage of positions during team member absence
• Create a pleasant working environment, ensure productive and efficient work practices within the Finance team
• Ensure that all internal applicable accounting control procedures are strictly adhered to and communicate any perceived weakness to the Finance Lead
• Maintain an adequate and up to date filing system
• Handle all requests and enquiries in a timely, efficient and friendly manner• Perform any additional tasks assigned
• Ensure that all debtors are billed in a timely fashion
• Ensure that all necessary supporting documentation is submitted with invoices to substantiate charges and ensures payment is collected in a timely fashion
• Ensure the timely delivery of invoices within three working days
• Ensure that all city ledger invoice batches are posted and reconciled on a daily basis
• Ensure the posting of invoices is done using the correct debtor codes
• Post and reconcile credit card transactions for all credit card types and follow up with banks on outstanding credit card reimbursements
• Handle all credit card queries
• Prepare credit card rebates/refunds with complete supporting documents/approval
• Follow up the collection of inter-hotel billings and Hilton Honors redemptions
• Ensure proper filing systems to facilitate retrieval of information
• Post and allocate all payments received accurately and on a timely basis
• Ensure all monthly debtor statements are sent on a timely basis
• Ensure all advanced payments received are properly recorded
• Notify the hotels on all advanced deposits received
• Review and follow up on short paid invoices and credit balances for necessary actions
• Review month-end aging reports and ensure all reports reconcile and balance against the general ledger
• Check the travel agent commission’s reports on a daily basis to ensure accuracy of payments
• Prepare and process the travel agents commission reports for both local and international travel agents
• Respond to queries from guests, travel agents and creditors on a timely basis
• Assist the Credit Manager with month-end processes
• Handle all requests and enquiries in a timely, efficient and friendly manner
• Minimize the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards
• Flexible in relation to working hours, especially at month-end
• Prepare trade accruals at month-en