Accounting Technician II

at  California State University

Job no: 537138
Work type: Staff
Location: East Bay
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

MINIMUM QUALIFICATIONS

Education:

• Any equivalent combination of education and experience which provides the required knowledge and abilities

Experience:

• Equivalent to three years (3) of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities

Knowledge:

• Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices

Abilities:

• Apply accounting procedures and practices to the analysis of basic accounting problems
• Analyze and interpret accounting data
• Apply problem solving techniques in finding solutions to basic accounting problems
• Understand and apply applicable rules, regulations, policies, and procedures
• Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid
• work independently
• Make sound decisions and recommendations regarding accounting activities

PREFERRED SKILLS AND KNOWLEDGE

• A Bachelor’s degree in accounting or related field
• Advanced skill level in Excel
• Experience with Oracle PeopleSoft Finance Application or finance applications
• Experience with general ledger reconciliations

Process Financial Transactions

• Post information to journals, registers, and ledgers; analyze and assemble and compile data used in the generation of financial reports and/or analysis:
• Prepare routine, recurring and adjusting journal entries; assign account coded
• Process routine department requests, such as expenditure transfers
• Verify delegation of authority before processing transactions
• Verify and approve Accounts Payable vendor setup or enter vendors, but not both
• Make mathematical calculations; prepare documents for processing; compile, verify, reconcile, analyze, and summarize information; enter data; review computer generated reports and make necessary corrections
• Create and maintain spreadsheets, including entering, revising, sorting, calculating and creating tables; modify, run and export queries
• Balance and reconcile assigned accounts:
• Prepare routine general ledger account reconciliations, maintaining supporting documentation and schedules
• Maintain supporting schedules needed for financial reporting and other required reporting using systems such as Excel, PeopleSoft queries and Data Warehouse

Financial reporting and maintenance of records

• Compile, verify, reconcile, analyze, and summarize information required for accounting entries and other reporting needs such as, financial aid and to answer inquiries
• Run routine reports, public queries and report results
• Monitor funds for inactivity, negative cash balances and other abnormal account balance
• Scan, verify scans and file documents
• Maintain records

Compliance

• Understand and interpret university policies and regulations for faculty, staff and the general public
• Communicate established university policies and procedures to faculty, staff and the general public, obtaining clarification from others when more extensive interpretation is required; review data for accuracy and completeness and make correcting entries
• Review documents for accuracy, completeness, validity, and adherence to standards
• Maintain required documentation for compliance in both electronic and paper format
• Notify staff as required by changes in the documentation
• Assist with the modification and documentation of established procedures based on precedent and university policies:
• Write or update departmental procedures such as the business process guides (BPG)
• Review and recommend content updates to web pages
• Assist with the maintenance and creation of forms

Other Duties as Assigned

• Provide technical assistance with web site applications; and use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems
• Use initiative and judgment in analyzing information and determining a course of action within the specifications of standard practice and established guidelines. Work is usually performed without direct verification or check
• Participate in the testing of financial software for upgrades and implementations as related to the position including such activities as testing transaction/data entry and data output
• Assist Accountant I and higher with projects or other tasks as directed
• Perform routine clerical functions as needed, such as sorting mail, data entry, greeting customers, answering phones and providing assistance, filing and using standard office equipment