Accounting Technician II

at  California State University

Job no: 538852
Work type: Staff
Location: East Bay
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

MINIMUM QUALIFICATIONS

Education:

• Any equivalent combination of education and experience which provides the required knowledge and abilities

Experience:

• Equivalent to three years (3) of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities

Knowledge:

• Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices

Abilities:

• Apply accounting procedures and practices to the analysis of basic accounting problems
• Analyze and interpret accounting data
• Apply problem solving techniques in finding solutions to basic accounting problems
• Understand and apply applicable rules, regulations, policies, and procedures
• Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid
• work independently
• Make sound decisions and recommendations regarding accounting activities

REQUIRED QUALIFICATIONS

• Be able to effectively operate the following office equipment:
• Personal computer
• Ten key by touch
• Fax Machine
• Document scanner
• Copier
• Be able to effectively use the following software:
• PeopleSoft
• Microsoft Excel
• Microsoft Word
• Internet browsers
• Must be able to communicate clearly and effectively with internal and external customers and must be able to adapt quickly and easily to changes as required by the business needs of the university.
• Be able to sit for long periods, bending, reaching, lifting as required in an office environment. Being able to lift up to 25lbs for year end boxing of invoices.

Run the AP Pay Cycles

Post information to journals, registers, and ledgers; analyze and assemble and compile data used in the generation of financial reports and/or analysis:

• Run the various pay cycles for the campus
• Process the weekly wire payments in the Wells Fargo portal, and the Peoplesoft system
• Audit the trial register for accuracy before checks are printed and released to vendors
• Sort checks for distribution and contact various departments for check pick up
• Research and follow up on reimbursement checks that are not picked up by employees

Monitor Wells Fargo exceptions in Wells Fargo

• Log into Wells Fargo on a daily basis to monitor any exceptions
• Monitor rejected payments via ACH/EFT

Certify Functional Assistance

Perform a number of ongoing systems administration activities for the University’s travel software program (i.e., Certify):

• Unsettled claim user follow-up with emails and education
• Responsible for creating new suppliers in Certify

Accounts Payable Compliance Activities

• Identify, track, and clear Accounts Payable compliance issues including but not limited to STD 261s and Defensive Driving mandatory coverage requirements
• Escalate unresolved compliance issues to the appropriate administrator
• Develop and maintain business processes to support this effort, leveraging automation

Stop Payments and Voids

• Process and control void checks and stop payments
• Handle monthly processing of stale-dated & escheated checks
• Work with GL group to assist in bank reconciliation process
• Maintain file of canceled and void checks and escheated payments

Other

• Track Certify earnings/rewards, coordinating with management spending of rewards
• Maintain records
• Monitor the accounts payable email
• Sort mail, greet customers, and provide assistance as needed
• System testing for upgrades
• Archiving and boxing of documents as needed
• Primary point of contact for pulling audit samples and other projects as requested
• Other duties as assigned