Accounts Assistant and Reception Support

at  Hartley People

Hartley People Recruitment are working alongside out client in the recruitment of an Accounts Assistant and Reception Support for their office in Naas, Co. Kildare.

REQUIREMENTS:

• Reception experience essential
• AP or AR experience preferable
• Excellent communication and interpersonal skills
• Experience in dealing with escalated queries
• A high degree of computer literacy, knowledge of standard Microsoft packages desired
• Effective time management skills with an ability to work on own initiative as well as part of a team
• Approachable, enthusiastic, flexible, and adaptable
• Attention to detail with excellent organisational skills and proven ability to handle multiple tasks.
• Good interpersonal skills with an ability to interact with people at all levels
  For immediate consideration please email your CV to abbie@hartleypeople.com or email your CV in response to this job posting.
  Hartley People Recruitment work to the highest ethical standards within our industry and we value the trust that you place in us when you send your CV. We can provide a full consultation in confidence, and we guarantee that your CV will not be sent to any of our clients without your prior consent

Accounts Payable and Receivable:

• Support review and verify invoices (sorting, 3-way matching, coding, etc.)
• Support the processing of purchase invoices and customer receipts on a daily basis
• Deal with Supplier & Customer queries
• Deal with incoming post for AP & AR department
• Scan and file documentation
• Assist the AP-AR Manager with month end closure
• Generate and send customer invoices
• Collect and allocate payments
• Resolve any payment discrepancies

Reception (support role)

• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Answer, screen and forward any incoming calls while providing basic information when

needed

• Maintain company policies by following company procedures (visitor logbook etc.)
• Support for meetings and appointments (organising meeting rooms / lunch etc.)
• Receive and sort mail / deliveries / couriers
• Order office supplies and stationery as required
• Travel arrangements and booking flights / hotels for Sales Reps
• Co-ordinate with HR, H&S and other departments for upcoming events, stands, presentations etc.
• Ad hoc reception duties as they arise