Accounts Payable Administrator

at  FirstService Residential

ABOUT FIRSTSERVICE RESIDENTIAL:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

SKILLS & QUALIFICATIONS:

• 2-5 years of experience in a high volume, numeric, typing or data entry position required.
• Strong experience in Microsoft Excel, Word, and Outlook required.
• Excellent organizational skills to manage multiple tasks and tight deadline is crucial.
• High attention to detail.
• Excellent verbal and written communication skills.
• Excellent computer skills, experience with accounting software, Microsoft office suite.
• Ability to work independently and within a team environment.

• Setup and maintain user accounts, passwords, and security access to the various accounts payable databases.
• Setup and maintain proper workflows and processes in the various accounts payable databases.
• Communicate with internal and external clients to ensure workflows and access fit the client’s need. Make recommendations as needed.
• Perform scheduled activities and run periodic reports.
• Import data sync files from accounting system and troubleshoot issues as required.
• Provide training, guidance, and support to system users in their information requirements, process management, and application knowledge.
• Create and maintain application-specific user procedures, guidelines, and documentation.
• Identify reoccurring errors and recommend training, documents, and/or procedures to reduce errors.
• Facilitate regular cheque runs inclusive of printing, sorting, and mailing out cheques.
• Ensure cheques are delivered according to the delivery instructions and coordinate couriers and pick-ups as required.
• Pre-screen and coordinate all new vendor setup requests outside of the third-party vendor compliance process.
• Interface with vendors/managers/and outsourced qualification company to qualify vendors by obtaining WCBs, COIs, etc.