Accounts Payable Analyst

at  University of California San Francisco

Under the direct supervision of the Accounts Payable Senior Manager and/or Accounts Payable Supervisor, this position is responsible for providing technical assistance in the planning and implementation of the automated systems for UCSF Health Accounts Payable department. The Analyst will provide technical assistance in identifying and defining issues; evaluate and identify methods and means for resolution; assist in the implementation through written and verbal communication of Accounts Payable systems and procedures. The Analyst interacts with various business units and departments within UCSF Health, any of the vendors or service providers we pay and various IT internal groups. Will provide analytical problem solving and research support to the Manager, AP Supervisor and the Accounts Payable staff. This includes assisting the AP Supervisor and Manager in ensuring accurate and timely accounts payable processing, training of A/P staff in both the technical procedures of accounts payable and in the use of additional computer-based tools as they become available. Provide leadership to support staff. UCSF Health Accounts Payable department is responsible for the timely payment of approximately 45,000 invoices totaling over $200 million per month while adhering to complex policies and procedures regarding invoice processing.
The final salary and offer components are subject to additional approvals based on UC policy. To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles) Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

DEPARTMENT DESCRIPTION

Accounts Payable (A/P) is a key unit of the UCSF Health Accounting Office. The mission of the UCSF Health Accounting Office is to deliver full accounting services and when necessary, revise and update the interrelated automated systems and guidelines for the entire UCSF Health. The UCSF Health A/P Department is responsible for the timely payment of approx. 45,000 invoices per month, totaling $ 200 million while adhering to complex policies and procedures regarding invoice processing and comprehend the intricacies of accounts payable, purchasing/receiving, and general ledger systems and interfaces. A general description of the services includes paying invoices for vendors, employee reimbursements, entertainment, and travel requests as well as refunds to health insurance company’s and patients. In addition, the A/P office serves as the office of record for various A/P related documents and general ledger accounting. A/P team works daily with Purchasing, Receiving, UC Department, and vendor personnel.

REQUIRED QUALIFICATIONS

• Bachelor’s degree in a related area or four years of equivalent experience.
• Three or more years of relevant progressive experience
• Thorough knowledge of financial processes, policies and procedures.
• Strong proficiency in the use of spreadsheet and database software.
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making; ability to develop original ideas to solve problems.
• Ability to function effectively as a member of a team.
• Leadership skills to provide guidance, coaching and mentoring to professional and support staff.

PREFERRED QUALIFICATIONS

• Experience with AllScripts (formally McKesson PMM - Pathways Materials Management) Application.
• Experience in financial ERP Cloud applications e.g. Workday or Oracle.
• Experience with EDI.
• Thorough knowledge of financial data management and reporting systems.
• Ability to adapt to changing priorities.
• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.

Please refer the Job description for details