Accounts Payable Analyst

at  Xylem

Xylem |ˈzīləm|
1) The tissue in plants that brings water upward from the roots;
2) a leading global water technology company.
Xylem, a leading global water technology company dedicated to solving the world’s most challenging water issues. Xylem is the leading global provider of efficient, innovative and sustainable water technologies improving the way water is used, managed, conserved and re-used. Our international team is unified in a common purpose: creating advanced technology and other trusted solutions to solve the world’s water challenges. We are committed to creating an organization of inclusion and diversity, where everyone feels involved, respected, valued and connected, and where everyone is free to bring their authentic selves and ideas.
If you are excited and passionate about helping us #letssolvewater, we want to hear from you! For more information, please visit us at www.xylem.com.

DESCRIPTION

The Accounts Payable Administrator plays a critical role in the day to day activities of the Accounts Payable team, supporting the business by ensuring transactions are processed in line with business process standards and delivering high levels of customer service. This individual reports to the AP Team Leader and will work closely with finance team members, Procurement and other key stakeholders of the assigned units.
The role requires a self-driven, enthusiastic and highly motivated professional capable of working in a fast paced environment while collaborating with various business stakeholders in ensuring that all Supplier invoices are processed promptly and correctly in accordance with the agreed business terms and delegation of authority.

QUALIFICATIONS: EDUCATION, EXPERIENCE, SKILLS, ABILITIES, LICENSE/CERTIFICATION:

• Professional accounting qualification AAT and/or professional accounting experience
• 2+ years’ experience of high volume Accounts Payable Accounting experience in a fast paced dynamic shared services environment
• Good understanding of the Accounts Payable process, including sub ledger and general ledger account balancing and reconciliation
• Proficient analytical skills and data analysis ability with the background and a deep knowledge of business systems applications.
• Accuracy and detail oriented
• Vendor Relations experience, good customer service skills
• Demonstrate both the ability and motivation to work collaboratively in a team environment, across regions and functions, as well as working independently with minimal oversight
• Strong organizational skills, ability to work on multiple tasks concurrently
• Be a self-starter who can prioritize tasks and manage deadlines, navigate and be successful in a fast-paced, dynamic work environment; Good follow through skills
• Proficient with an ERP system and experience using Accounts Payable workflow tools.
• Proficient usage of Microsoft Excel, Word and Power Point
• Strong verbal and written communication and relationship building skills

• Processing manual and electronic invoices to the Finance ERP systems, ensuring controls are adhered to as defined in the Delegation of Authority.
• Dealing with foreign invoices ensuring the correct VAT treatment and currencies are applied.
• Interpret data from Finance system to reconcile Supplier accounts and resolve complex queries.
• Proactively liaise with managers and requisitioners to promptly resolve invoice and purchase order differences.
• Liaise with Group Procurement to arrange corrections to purchase orders.
• Play a key role in the financial close periods by preparing accruals and processing ad hoc journals.
• Work as a point of contact for the business and Suppliers for all invoice and payment related queries.
• Ad hoc analytical work looking into potential overpayments, and if necessary contacting suppliers to secure repayment.
• Effectively and professionally engage with suppliers, key stakeholders and colleagues.
• Partner with the Finance and Accounts Payable section to drive efficiencies.
• Conduct user acceptance testing for system upgrades and changes
• Assist with providing requested information for internal and external auditors
• Individual may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalise peak work period’s, or otherwise to balance the workload.
• Participate in trainings to develop and improve skills required for the role.