Accounts Payable Assistant

at  Inizio

The Accounts Payable Assistant will initially support the PTP Team Lead in the project to expand the current shared services footprint across the core transactional accounting area of Procure to Pay. This is a key FSSC role working with finance teams in the local business to ensure a high-quality service is delivered. The role will involve completing PTP accounting activities for business units in designated regions. Activities include processing supplier invoices and employee expenses for payment, reconciliation of credit card expenses for travel and expenses, liaison with the business unit to manage exceptions on invoices, operation of internal controls, generating purchase orders, bank payment file creation, analysis of Supplier Accounts and reporting to the business unit.
Reporting to the Procure to Pay (PTP) Team Lead, this role is in the Finance Shared Services Centre (FSSC) in Manchester, UK.
Inizio is a global leader in provision of integrated healthcare services across strategic consulting, benchmarking, commercialisation, customer engagement, events, marketing and communications. The Company is a network of diverse industry specialists, connected by science, strategy and imagination, working with a wide range of pharma, healthcare and biotech companies. We have grown both organically and through major acquisition in many countries and over several key service offerings.

REQUIREMENTS & SKILLS:

• Experience working directly in accounts payable and employee expenses, internal controls, financial systems, and processes
• Experience working in a Shared Services environment is preferred
• Motivated individual who works well with others and thinks clearly with the ability to problem-solve individually or in a group setting
• Oracle ERP systems experience preferred
• Knowledge and experience of FinancialForce and Concur is preferred
• Strong verbal and written skills.
• Ability to work and communicate with various levels within the organization, including members of the management team

• Responsible for the timely and accurate completion of PTP accounting activities
• Execute accounting activities such as, but not limited to, generating purchase orders, processing PO and non-PO invoices, monitor accuracy of payments, analysis of Supplier accounts, employee expenses & T&E management
• Execute specific internal controls within PTP accounting processes and other general accounting activities
• Contribute to strategic continuous improvement initiatives in the organization and incorporate the changes as required
• Promptly respond to information requests from internal and external stakeholders
• Participate in the handover of processes between SSC team and local finance teams through Standard Operating Procedures (SOPs) documentation, knowledge capture and knowledge transfer
• Comply with Service Level Agreements (SLAs)
• Ensure compliance with internal finance policies and external statutory regulations
• Operate in a hybrid work environment
• Apply the company’s internal control environment (SOX or otherwise) to the Procure to Pay function
• Support a culture of high performance and collaboration with all stakeholders
• Perform other duties as directed