Accounts Payable Assistant

at  OCallaghan Collection

Job Ref: OCC3100
Branch: Support Office
Location: Hospitality House, Dublin
Salary/Benefits: Competitive Salary, Free Gym, Free Meal
Contract type: Permanent
Hours: Full Time
Shift pattern: Mon-Fri
Hours per week: 40
Posted date: 24/06/2024
Closing date: 26/07/2024

ABOUT US:

O’Callaghan Collection is a thoughtfully curated and design led collection of 5 Irish family-owned and managed luxury boutique hotels located in the heart of Dublin and Gibraltar city centres.
Each boutique hotel has its own unique identify that reflects its location and offered guest experience. Our properties are continually being developed in order to exceed evolving customer expectations.
Our philosophy centres around tailored guest and client solutions. We prioritise personalised service and experience over a one-size-fits-all approach.
We recognise that excellent customer outcomes are directly tied to the satisfaction and engagement of our employees. Therefore, our approach to attracting and retaining talent is centred around creating a workplace culture that values and supports our staff.
We seek talented people, visionaries who want to make their mark by helping to create something truly spectacular, who want to know that their opinions count, and their contributions are valued.
We strive to provide our employees with a challenging and rewarding work environment that encourages personal and professional growth. We offer comprehensive training and development programs to help our team members achieve their career goals and stay up to date with industry trends.
In addition to investing in our employees’ career development, we also prioritise their well-being and work-life balance.
We offer competitive compensation packages, flexible scheduling, and a range of employee benefits and perks.
Our goal is to attract and retain top talent in the industry who share our commitment to excellence and passion for providing exceptional service to our guests.
If this sounds like you, we’d love to connect.
We are Caring|Proud|Accountable|Determined.

REQUIREMENTS:

• 1-2 years AP experience
• Excellent time management skills ability to work under pressure.
• Strong analytical skills and attention to detail
• Excellent communication skills
• Intermediate Excel
• Ability to work on own initiative as well as part of a team
• Excellent problem-solving skills
• Experience with Procure Wizard and/or SUN is desirable but not essential

ABOUT US

The O’Callaghan Collection is a small family owned group of hotels with four in city centre Dublin and one in Gibraltar. We are proud of the uniqueness of each of our hotels and of the people that work in them. We care about our employees and our guests, and always take accountability to deliver a great job every day, delighting customers with great service and personality – we want you to be you when you are at work and to. At OCC, we are a determined bunch – working in hospitality can be a challenge and we relish that every day!
Having four hotels in Dublin city centre makes us a unique opportunity for those looking to develop a career in hospitality. We offer training that will support your aspirations and having four hotels with very unique styles gives you the opportunity to learn, develop and be the best that you can be. Make O’Callaghan Collection the foundation for your career.

• Manage AP email folder.
• Issue bi-weekly Procure Wizard (PW) reports to hotels/HODs showing actions needed to progress the invoices for payment.
• Manage the ‘Checked Balances’ stage of the POs on PW, make sure delivery docs signed and check nominal coding before completing the invoices.
• Transferring completed invoices from PW to SUN in the file export.
• Manage non - Food Beverage suppliers on the ledger - creditor recs, queries etc.
• Assist with the weekly payment run for urgent payments – gather all relevant documentation and present to the CFO for approval.
• Monthly payment run - ensure all back up docs are present sign offs obtained from HODs. Process and upload to bank for payment approval.
• Debit balance analysis for creditor accounts - make sure any creditor accounts with a debit balance are cleared down on regular
• Provide information for KPI reporting.