Accounts Payable Clerk 2

at  HOLT CAT

JOB SUMMARY:

The Accounts Payable Clerk 2 is responsible for coordinating accounts payable functions to insure timely and accurate disbursements to vendors. This role will maintain efficient daily processing of invoices in a computerized setting. The Accounts Payable Clerk 2 must successfully work at a high-volume pace while being able to multitask and maintaining a positive attitude in a team environment.

QUALIFICATIONS AND REQUIREMENTS:

• Three years of work-related skill, knowledge, or experience required
• High school diploma or equivalent required, some college in applicable field preferred
• Strong accounting knowledge, with understanding of invoices, statements of account, receivables, payables, and various forms of payment remittances
• Sound knowledge of construction rental equipment industry
• Must have strong analytical and organization skills
• Advanced Microsoft Office products skills including Excel, Word, PowerPoint, Outlook, etc.
• Exceptional organizational, planning, self-management, problem-solving, time management, and multi-tasking skills
• Strong interpersonal and communication skills sufficient to engage with customers, vendors, and peers to exchange information, motivate, influence, and persuade
• Strong research and investigation skills
• Ability to reconcile and balance payment transactions
• Ability to work in fast fast-paced environment with frequent interruptions
• Exceptional customer service and relationship-building skills
• Ability to learn industry-specific software, i.e. CODA, DBS, and Rentalman
• The ability to listen to and understand information and ideas presented through spoken words and sentences

• Processes and researches vendor invoices according to Company policies on a daily basis for accurate and timely disbursement to vendors
• Corresponds with vendors and responds to inquiries
• Coordinates with internal and external customers when issues arise
• Performs 2 –way and 3 – way matching
• Reconciles vendor statements by verifying invoices paid and researching past due invoices
• Assists with the annual preparation and filing Federal 1099 reporting including obtaining vendor documentation
• Monitors and researches outstanding checks, including taking necessary actions to resolve the issue and re-issue checks if necessary
• Provides recommendations on process improvements and procedures that improve efficiency and accuracy within the accounts payable function
• Assists with the preparation and completion of the annual “Unclaimed Property Report”
• Sorts and matches supporting documentation to invoices
• Provides assistance to customers and less experienced team members; responds to financial questions/concerns
• SharePoint the ability to learn software
• Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Requires regular and punctual employee attendance
• Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Performs other duties as assigned