Accounts Payable Clerk

at  Core Group

KEY COMPETENCIES:

• Accounts Payable Expertise: Strong knowledge and experience in accounts payable processes and procedures.
• Foreign Creditors Management: Familiarity with foreign creditors’ processes and requirements, including currency exchange and international payment methods.
• Team Collaboration: Ability to work effectively as part of a team, communicating openly and collaboratively with colleagues and stakeholders.
• ERP System Proficiency: Proficiency in using ERP systems such as Syspro, SAP, or Oracle for financial transactions and reporting.

QUALIFICATIONS AND EXPERIENCE:

• Grade 12 pass
• Relevant Tertiary Qualification
• Over 5 years of experience in a similar role, preferably in a corporate or multinational environment.
• Intermediate to advanced Excel

ABOUT THE ROLE

We are looking for an individual that can occupy and fulfilling our full AP function for our business. This individual will be responsible for the maintenance of our supplier accounts. If you possess expertise in accounts payable processes and proficiency in ERP systems, we hope to for you to join and play a vital role in the financial operations of our organisation. This is a 3 month Fixed term role with a possibility of permanent employment after.

DUTIES AND RESPONSIBILITIES:

• Payment Compilation and Submission: Compile and submit payments for release according to agreed creditor terms, ensuring accuracy and adherence to payment schedules.
• Paper trail Submission: Submit payments on Paper trail for release as per agreed terms, verifying all details for accuracy and completeness.
• Ledger Allocations and GRNs: Accurately assign ledger allocations and GRNs to ensure proper accounting of expenses and minimize discrepancies.
• Adjustment Measurement: Monitor and measure adjustments passed in AP, ensuring adjustments remain within acceptable limits (less than 5% of total output).
• Authorization Compliance: Ensure all costs and expenditures are authorized according to the Delegation of Authority (DOA), minimizing errors and discrepancies.
• Account Reconciliation: Reconcile accounts in accordance with company policies, resolving invoice discrepancies and issues promptly to maintain accurate financial records.
• Audit Support: Provide supporting documentation for audits, ensuring timely responses to audit requests and minimizing delays in the audit process.
• Intercompany Invoices: Email intercompany invoices to the designated email address, following established procedures to minimize errors and escalations.
• Payment Release Follow-up: Follow up on payment releases, addressing queries and concerns from business units or suppliers promptly and efficiently.
• Supplier Reconciliations: Complete daily supplier reconciliations for month-end suppliers, ensuring adherence to month-end cut-off dates set by AP Manager.