Accounts Payable Clerk

at  Crown Equipment Corporation

PERSON SPECIFICATION

• Ideally a professionally qualified (AAT) clerk with 5 years or more experience in accounts payable
• Ability to effectively process and manage a high volume of transactional and processing work
• Pro-active ‘can do’ approach
• Team player
• Tenacious with the ability to challenge non-compliance
• Excellent attention to detail and accuracy
• Ability to communicate clearly in a professional manner by phone, email and face to face
• Experience of working through change and driving efficiencies
• Experience of handling queries and successful resolution of complex situations
• Well organised with the ability to plan work load and work to deadlines
• Confident personality and able to use own initiative without constant supervision

Primary Responsibilities

• Process invoices and credit notes through PTP and Baan
• Process expense claims
• Process Bacs and manual payments in Baan and banking platform ensuring approvals in line with DOA
• Post and allocate payments in Baan
• Monthly reconciliation of supplier accounts to supplier statements
• Support the business with purchase requisitions and receipts in PTP and Baan
• Chase approvals and receipts in PTP and Baan ensuing suppliers are paid on time
• Respond to AP queries and resolve discrepancies with budget holders and suppliers
• Resolve systems processing issues with IT
• Set up new and maintain suppliers
• AP month end and year end processing including but not limited to
• Reconcile AP ledger to the GL
• Run AP aged creditor listing and clear debit balances
• Match off GRNI and registered invoices and reconcile balances
• Prepare AP reports, KPIs and other ad hoc reports
• Reconcile intercompany balances
• Assist with audit matters
• Assist with AP payments forecast and manage payments to targets
• Comply with policies, procedures and internal controls including DOA (approval authorities)
• Process improvements
• Maintain AP records and ensure processes are documented and kept up to date
• Cross train and provide holiday/sick cover for AP Team
• All other AP related tasks and ad hoc projects