Accounts Payable Clerk

at  Office shoes

JOB DESCRIPTION

The Accounts Payable Clerk forms an integral part of the Accounts Payable team. Your core function is to process, verify and reconcile all invoices, and work as a business partner with the rest of the company to ensure quality relationships with suppliers are maintained. KEY RESPONSIBILITIES • Reporting to the Accounts Payable Manager; • Ensure invoices received from the Supplier are correctly matched and validated in Oracle daily; • Confirm the validity of the tax invoices/ credit notes and ensure that they have been duly approved; • Processing of credit notes as per OFFICE policies; • Ensuring all expense invoices have been captured against the correct general ledger allocation codes before validation • Accurate and complete filing of invoices once validated in Oracle; • Checking in of invoices received from the warehouse against the Daily Order report (Midas); • Ensure that merchandise reconciliations are performed accurately and handed to the Accounts Payable Manager on or before due date; • Proactively resolve queries relating to your reconciliations and ensure all e-mailed or phone queries are attended too. • Advise supplier of outstanding items listed on the reconciliation and resolve queries related to reconciliation of supplier’s account; • Managing and monitoring the stock or expense mailbox; • Adhering to weekly and monthly deadlines; • Assist Accounts Payable Manager on requests from supplier auditors and the company’s internal audit and external auditors.

QUALIFICATIONS AND EXPERIENCE

QUALIFICATIONS • High school diploma or equivalent plus relevant work experience. EXPERIENCE / KNOWLEDGE • A minimum of 2 years Accounts Payable experience. • Knowledge of VAT and the requirements for a valid tax invoice. • Knowledge of stock invoice validation. • Experience within a team dynamic. • Excellent working knowledge of MS Excel essential. • Excellent attention to detail

A fun, fast paced, demanding environment – Our staff love working for OFFICE because they are able to contribute ideas that are listened to and often implemented. Amazing Colleagues – Work is so much easier when you work with like-minded people. We are proud to hire passionate people who are driven to succeed. Succession Planning – We recognise our employees and we aren’t afraid to offer them promotions and moves to encourage them to keep learning and developing.