Accounts Payable Coordinator

at  FirstService Residential

JOB OVERVIEW:

As Accounts Payable Coordinator, you will be working alongside our Condo/ Co-op Accounts Payable team to process the payables of our residential buildings.

QUALIFICATIONS & SKILLS:

• Bachelor’s degree required. Preferably accounting or finance.
• 1-2 years of relevant accounts payable experience preferred.
• Advanced knowledge of Microsoft Excel preferred.
• Excellent customer service skills and ability to multi-task in a fast-paced environment.
• Experience with a high work load volume while also knowing when to ask for help and ask questions when the information is unfamiliar.
• CamAcct and/or MDS experience preferred.
• AvidXchange experience preferred.
• Windows knowledge a plus.
• Strong organizational and communication skills is a must.
• A high level of energy and a strong bias to service excellence and getting things done with a sense of urgency.
• Possesses personal and professional integrity.
• Ability to work well in a team environment as well as independently.
• Diligent and self-motivated.
• Strong analytical skills.
• A self-starter who leads by example and who is respected by all levels of employees.

• Scan and barcode contracts, mortgages, insurance, taxes and invoices.
• Review invoices before and after they are entered in MDS, the accounting software.
• Assist with petty cash requests.
• Sort and date incoming invoices, statements and other accounts payable documents.
• Print statements and provide to appropriate team member.
• Review GL codes of invoices.
• Contribute to the team effort of processing payables for 500+ residential buildings.
• Tasks include but are not limited to mortgage payments, utilities, water and sewer, union dues, health, 401K and pensions, property insurance, property management fees, and service vendors.
• Work together with properties’ financial analysts, accounts receivable and client payroll departments to ensure cash management of properties is accurate and properly reported.
• Process manual checks and invoices into the appropriate accounting software.
• Prepare and process vendor manual check payments.
• Manage and update daily payment control sheets for the assigned portfolio of properties.
• Responsible for importing and exporting approved invoices through AvidXchange.
• Responsible for posting or adjusting missed bank reconciliation items.
• Liaison between property management and AvidXchange support team.
• Assist with all vendor inquiries regarding invoices and payments.
• Assist in preparing monthly properties’ paid invoices file.
• Respond to email inquiries in regards to all payment questions, issues, and concerns.
• Complete special projects as assigned by the Accounts Payable Manager.