Accounts Payable Officer

at  Tameside and Glossop Integrated Care NHS Foundation Trust

Accounts Payable Officer - Band 3 - 37.5 hours
Previous applicants need not apply
An exciting opportunity has arisen within Tameside and Glossop Integrated Care NHS Foundation Trust. We are looking to recruit a band 3 Accounts Payable Officer to join our team in Financial Services.
The successful candidate will be responsible for processing supplier invoices in a timely and accurate manor, resolving any supplier/budget holder queries and reconciling supplier statements. The Accounts Payable team also help to deliver Trust wide training of the Purchase to Payment process and offer advice and guidance through Microsoft teams and on the telephone for users of the ABS System.
The Trust takes part in the NHS Agreement of Balances exercise.
You will be required to develop working relationships with colleagues across the department and throughout the wider Trust
We need a driven, dedicated individual – an excellent communicator with great organisational skills. An individual who is confident when dealing with people; is numerate and thrives on achieving quality whilst getting the job done effectively.

We work in a fast moving environment and thus need to be flexible to balance competing demands. If you relish being busy and enjoy making a positive contribution to a forward thinking team then this role is ideal for you.

• You may be given the opportunity to work towards an apprenticeship once you are in post*

Match invoices with orders on the electronic ordering system in accordance with procedures and working practices where auto match has failed
Investigating what has caused the auto match to fail.
Register and input invoices, credit notes and payment requests into the accounts payable system in accordance with approved policies and procedures.
Review invoices for payment, ensuring the VAT has been properly identified and reclaimed, the invoice has been correctly coded and authorised and is arithmetically correct.
Receive and process manual payment request form in line with relevant policies and procedures.
Dispatch manual remittance advices to suppliers.
Perform other duties as requested by the Financial Services Manager to ensure the team continues to operate effectively.
Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children. Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.
We have a clear set of values & behaviours which we expect all of our staff to demonstrate:
Safety
Care
Respect
Communication
Learning
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from Black, Asian & minority ethnic candidates, LGBTQ+ & Disabled people.
Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.
Timely and accurate inputting, registering and matching of invoices for payment on the finance system (Advanced) in accordance with the agreed procedures
Obtain supplier information when required. Keeping the database of suppliers up to date in accordance with internal and fraud office guidelines
Reconcile statements and request copy invoices where necessary and resolve any queries e.g. disputed invoices, in a timely manner.
Resolve all supplier enquiries.
Discuss financial queries with staff and external parties, for example during agreement of balances.
Ensure VAT is recovered in accordance with HMRC guidelines

• You may be given the opportunity to work towards an apprenticeship once you are in post