Accounts Payable

at  Randstad

Position: Accounts Payable Officer
Classification: $74,580 p/a plus Super
Location: Various - Melbourne CBD
We are currently seeking an experienced and detail-oriented Accounts Payable Officer to join a team with a large state government organisation for a permanent position. This role offers the potential for growth within the organisation. The successful candidate will possess expertise in processing a high volume of accounts payable transactions, utilising specialised finance software. Prior experience in government settings is preferred due to the intricacies of the role and the need for familiarity with government protocols.

Key Responsibilities:

• Timely and efficient processing of invoices in compliance with organisational policies and procedures.
• Execution of weekly domestic EFT payment runs and accurate handling of international invoice payments.
• Provision of support to the Finance Operations Supervisor by overseeing, reviewing, and approving the work of other team members. Additionally, posting transactions for fund release in the system.
• Assistance in the delivery of finance-related services through processing various financial transactions. Occasional performance of cross-functional duties to mitigate operational risks within Finance Operations.
• Accurate completion of travel-related and general claims within specified timelines.
• Conducting AP month-end processes accurately and promptly.
• Management of creditor queries and reconciliation of creditor statements.
• Reviewing the Accounts Payables Monthly Aging Report.
• Providing advice to staff on the application of organisational financial policies, procedures, and compliance requirements.
• Delivering customer-focused finance services to a diverse range of clients, including internal staff and external stakeholders. Cultivation and maintenance of excellent relationships with these clients.
• Collaboration and cooperation with key internal and external stakeholders to understand their needs and identify opportunities for improved service delivery and information provision. Offering well-considered recommendations to enhance stakeholder services to the Finance Operations Supervisor.
• Ensuring full compliance with the organisation’s policies, procedures, and relevant legislation and regulations.

Desired Skills and Experience:

• Proven experience as an Accounts Payable Officer or in a similar role, demonstrating proficiency in managing a high volume of accounts payable transactions.
• Previous exposure to a government environment is preferred due to the specialised nature of the position.
• Meticulous attention to detail and a history of accurately processing financial transactions.
• Strong organisational skills and the ability to consistently meet deadlines.
• Excellent communication skills with the capacity to effectively engage with internal and external stakeholders.
• Experience in handling international payments and expense reimbursements.
• Adaptability to changing priorities and a proactive approach to working in a dynamic team environment.

Top Qualifications Sought:

• Strong experience in Microsoft Dynamics Great Plains software, and familiarity with purchase order systems including 3-way matching.
• Excellent organisational skills with a proven ability to meet deadlines.
• Demonstrated experience in managing international payments and expense reimbursements.
• Effective communication skills with both internal and external stakeholders.
• Prior experience working within a dynamic team environment.

• Timely and efficient processing of invoices in compliance with organisational policies and procedures.
• Execution of weekly domestic EFT payment runs and accurate handling of international invoice payments.
• Provision of support to the Finance Operations Supervisor by overseeing, reviewing, and approving the work of other team members. Additionally, posting transactions for fund release in the system.
• Assistance in the delivery of finance-related services through processing various financial transactions. Occasional performance of cross-functional duties to mitigate operational risks within Finance Operations.
• Accurate completion of travel-related and general claims within specified timelines.
• Conducting AP month-end processes accurately and promptly.
• Management of creditor queries and reconciliation of creditor statements.
• Reviewing the Accounts Payables Monthly Aging Report.
• Providing advice to staff on the application of organisational financial policies, procedures, and compliance requirements.
• Delivering customer-focused finance services to a diverse range of clients, including internal staff and external stakeholders. Cultivation and maintenance of excellent relationships with these clients.
• Collaboration and cooperation with key internal and external stakeholders to understand their needs and identify opportunities for improved service delivery and information provision. Offering well-considered recommendations to enhance stakeholder services to the Finance Operations Supervisor.
• Ensuring full compliance with the organisation’s policies, procedures, and relevant legislation and regulations