Accounts Payable Senior Associate - Financial Operations Team

at  Wayfair

Accounts Payable Senior Associate - Financial Operations Team
Galway, Ireland
Hybrid
Wayfair’s EU Financial Operations team is seeking an Accounts Payable Senior Associate based in our Financial Shared Services team in Galway. We are looking for the right individual to support the European Accounts Payable team. The ideal candidate will bring strong organizational and planning skills, highly motivated, detail oriented, collaborative, self-motivated, customer oriented mindset, a high sense of urgency and problem-solving abilities to the role. This person should be smart, engaging, fun, curious, and unflappable!
Wayfair’s EU Financial Operations team supports and manages the day-to-day activities for many teams across the organization. These activities include Invoice processing, supplier & vendor statement reconciliation and payment, cash collections, expense payments, employee salary payments, supplier credit card programs..the list goes on ! This team serves as a Finance service centre for all employees, Suppliers, Vendors, Category Management, Offshore teams, legal, HR. This is a unique opportunity for someone with excellent organizational skills to take their career to the next level.

Key Responsibilities Include but are not limited to:

• Full responsibility for Accounts Payable Corporate & Freight:
• Ensure all invoices are processed in line with internal controls e.g No PO No Pay.
• Suppliers & Carriers are paid within agreed Payment Terms
• Investigate and resolve AP Finance related issues in a timely manner
• Support continuous improvement initiatives
• Partner & collaborate with all stakeholders impacted by the services & support the P2P end to end process
• Perform internal audits on processes to ensure compliance with internal controls
• Complete various analysis & reconciliations in line with functional requirements
• Point of contact for escalations for suppliers and internal Wayfair business partners
• Ensuring all queries to the department mailboxes are dealt with in a timely manner
• Ensure all processes are documented and assist in the development of the function
• Ensure month end tasks are completed within the set deadlines in place.
• Fulfil cash flow forecast responsibilities
• Ensuring quality and completeness of vendor and Purchase Order data across company systems; including:
• Review and validate Vendor Setup requests
• Perform validation checks on Purchase Orders
• Enter and Upload Invoices into the system
• Drive standardization and perform master data management
• Manage the Employee Expense reimbursement program.
• Perform audit checks on expenses submitted in line with the Policy
• Review the T&E Policy yearly and participate in its continuous development
• Following up on missing documentation in a timely manner and proactive manner
• Work with auditors as required to share sample documents as requested
• Reconcile and escalate accordingly any expenses reports
• Provide material and deliver regular training to all EU employees
• Manage and mentor team members; including:
• Ensure Goals & Objective are in place with your team and these are in line with their career development expectations
• Ensure regular 1:1 meetings are in the team calendar & notes are documented and shared with team members after your conversation with them.
• Proactively liaise with Wayfairs 3rd party providers Offshore team.
• Ensure that they are processing invoices and dealing with queries in a timely manner.
• Set KPIs and review periodically processes and ensure high quality standards are set.
• Partner & collaborate to seek areas or process of improvement.
• Act as a mentor to junior staff members.
• Ad hoc responsibilities:
• Involvement in any project related to Purchase to Pay processes or systems as required.
• Market expansion involvement as required

Skills & Experience:

• Bachelor’s Degree/Finance qualification desirable
• At least 2 years of experience working in a busy Accounts Payable environment
• Flexible and able to handle ad hoc issues that may arise.
• Strong organization and planning skills
• Problem identification and resolutions skills
• Meticulous attention to detail and strong planning and forward-thinking capabilities
• Demonstrated ability to anticipate needs and situations before they are fully developed.
• Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet)
• Excellent written, verbal, and presentation skills
• Extremely high level of discretion pertaining to confidential information
• Overseeing routine department activities to ensure they are completed accurately and on time.
• Motivation to develop and maintain internal and external relationships
• Managing, training and motivating team members
• Setting and facilitating the achievement of department objectives.

ASSISTANCE FOR INDIVIDUALS WITH DISABILITIES

Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please let us know by completing our Accomodations for Applicants form.

• Full responsibility for Accounts Payable Corporate & Freight:
• Ensure all invoices are processed in line with internal controls e.g No PO No Pay.
• Suppliers & Carriers are paid within agreed Payment Terms
• Investigate and resolve AP Finance related issues in a timely manner
• Support continuous improvement initiatives
• Partner & collaborate with all stakeholders impacted by the services & support the P2P end to end process
• Perform internal audits on processes to ensure compliance with internal controls
• Complete various analysis & reconciliations in line with functional requirements
• Point of contact for escalations for suppliers and internal Wayfair business partners
• Ensuring all queries to the department mailboxes are dealt with in a timely manner
• Ensure all processes are documented and assist in the development of the function
• Ensure month end tasks are completed within the set deadlines in place.
• Fulfil cash flow forecast responsibilities
• Ensuring quality and completeness of vendor and Purchase Order data across company systems; including:
• Review and validate Vendor Setup requests
• Perform validation checks on Purchase Orders
• Enter and Upload Invoices into the system
• Drive standardization and perform master data management
• Manage the Employee Expense reimbursement program.
• Perform audit checks on expenses submitted in line with the Policy
• Review the T&E Policy yearly and participate in its continuous development
• Following up on missing documentation in a timely manner and proactive manner
• Work with auditors as required to share sample documents as requested
• Reconcile and escalate accordingly any expenses reports
• Provide material and deliver regular training to all EU employees
• Manage and mentor team members; including:
• Ensure Goals & Objective are in place with your team and these are in line with their career development expectations
• Ensure regular 1:1 meetings are in the team calendar & notes are documented and shared with team members after your conversation with them.
• Proactively liaise with Wayfairs 3rd party providers Offshore team.
• Ensure that they are processing invoices and dealing with queries in a timely manner.
• Set KPIs and review periodically processes and ensure high quality standards are set.
• Partner & collaborate to seek areas or process of improvement.
• Act as a mentor to junior staff members.
• Ad hoc responsibilities:
• Involvement in any project related to Purchase to Pay processes or systems as required.
• Market expansion involvement as require