Accounts Payable Specialist

at  Collen Construction

KEY SKILLS:

• Experience in a similar role / with sub-contractor payments
• A self-starter and motivated person
• Ability and willingness to take ownership for the role and to work on your own initiative
• A problem solver
• A strong work ethic and willingness to learn / be shown how to do tasks and duties that you may not have prior experience of
• A team player
• Excellent people skills and ability to build relationships
• A background in accounts.

• End to end management of sub-contractors in conjunction with the commercial department and quantity surveyors
• Working with our accounting system provider to maximise the use of the sub-contractor module within this system
• Conducting due-diligence reviews on sub-contractors utilising online financial databases and online research
• Ensuring that all sub-contractors are approved and have the necessary tax forms in place
• Setting up sub-contractors on our accounting system
• Setting up and maintaining sub-contractor orders on our accounting system and notifying Revenue of same via our accounting system which is integrated with Revenue Online Service (RoS)
• If errors arise with Relevant Contract Tax (RCT) numbers, liaise with the sub-contractor and or Revenue to correct
• Liaising with our quantity surveyors daily or as frequently as required to capture all sub-contractor applications, inputting same onto our accounting system
• Working with our quantity surveyors to forecast expected sub-contractor payments and updating cashflow forecast
• Point of contact for our Quantity Surveyors for mid-month and end of month payment certificates
• Processing payment certificates on our accounting system and send out remittances.
• Generating the BAC’s file from our accounting system
• Respond to sub-contractor e-mail and telephone queries in relation to invoices and payments
• Monthly reconciliation of Relevant Contract Tax against what is on RoS
• Monthly reconciliation of sub-contractors control account
• Monthly reconciliation of sub-contractors’ retention due account
• Ad-hoc duties and responsibilities that may be assigned by the Regional Financial Controller.