Accounts Payable Specialist

at  Robert Half

The Accounts Payable Specialist functions in an administrative role in support of the Accounts Payable department, with a key focus on ensuring updated and consistent vendor contact listings, vendor trade contacts, and compliance.
The Accounts Payable Specialist functions as the key liaison between the vendors and the company on general compliance items, accurate contact lists, purchase order retention, and identifying the vendors by their respective trade and location.
The AP Specialist will maintain excellent communication with all vendors and will build good relationships with both vendors and the field team.

Responsibilities

• Manage accounts payable using accounting software and other programs
• Handle accounts payable for separate entities and vendors
• Review invoices for appropriate documentation prior to processing be comparing purchase orders, prices, terms of payment and other charges
• Perform invoice and general-ledger data entry
• Generate Purchase Orders when necessary
• Responsible for correspondence in several email folders
• Establishing and maintaining relationships with new and existing vendors
• Conduct monthly vendor account reconciliation
• Ensure bills are processed in a timely and accurate manner while adhering to departmental procedures
• Process transactions and perform accounting duties such as account maintenance, recording entries, and reconciling account reconciliation
• Assist in streamlining and improving the accounts payable process
• Perform other related duties and assignments as required

Requirements

• Associates Degree or equal years of experience in accounts payable administrative role; or 2-3 years of experience in accounts payable related to the construction and restoration industry; or equivalent combination of education and experience
• Ability to work independently and resolve issues
• Excellent communication skills both verbal and written
• Must be very tech savvy; able to operate in multiple database systems, excel spreadsheets, Outlook email, word documents, and others
• Able to multi-task in fast paced environment, is adaptable to rapid changes
• Excellent customer service approach to communications and interactions with others
• Must be detail oriented

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use

• Manage accounts payable using accounting software and other programs
• Handle accounts payable for separate entities and vendors
• Review invoices for appropriate documentation prior to processing be comparing purchase orders, prices, terms of payment and other charges
• Perform invoice and general-ledger data entry
• Generate Purchase Orders when necessary
• Responsible for correspondence in several email folders
• Establishing and maintaining relationships with new and existing vendors
• Conduct monthly vendor account reconciliation
• Ensure bills are processed in a timely and accurate manner while adhering to departmental procedures
• Process transactions and perform accounting duties such as account maintenance, recording entries, and reconciling account reconciliation
• Assist in streamlining and improving the accounts payable process
• Perform other related duties and assignments as require