Accounts Payable Supervisor

at  Mircom Group of Companies

ACCOUNTS PAYABLE SUPERVISOR - VAUGHAN, ON

Founded in 1991, the Mircom Group of Companies is North America’s largest independent designer, manufacturer and distributor of intelligent building and life safety solutions. Reaching customers in over 100 countries worldwide, our portfolio includes: fire detection & alarm, communications & security, mass notification, nurse call, and building automation & smart technologies.
Mircom’s mission is to save lives and protect property by providing a line-up of innovative and advanced solutions which are scalable to satisfy diverse user demands, from small buildings to the largest complexes. Our unwavering commitment to North American manufacturing enables us to offer the highest quality and best competitive value across our vast range of products and solutions.

SUMMARY:

The Accounts Payable Supervisor will perform accounting/supervisory tasks related to the efficient maintenance and processes of the Accounts Payable Department.

REQUIREMENTS AND SKILLS:

• 5 - 10 years accounts payable experience
• Post-secondary education preferably in Business or Accounting
• CPA Designation is desirable
• Advanced skills in Excel
• Strong knowledge of accounting and/or accounts payable principals
• Proficient with data entry with good attention to detail
• Strong analytical and problem-solving skills
• Excellent time-management and organizational skills
• Supervisory experience
• Excellent communication skills – ability to effectively deal with both external and internal customers
• Able to work overtime as required

• Responsible for handling day to day operational activities associated with AP team such as processing, reviewing, handling queries and payment to vendor on time.
• Oversee and monitor process of vendor bank account changes, ensuring internal controls and processes are adhered to in accordance to company policies.
• Be relied upon as the main point of contact for resolving complex A/P related issues, ensuring compliance with vendor-payment terms.
• Works closely with externals departments, other branches, and vendors to resolve issues and effectively handling customer complaints and ensure timely processing of payments.
• Close monitoring of the A/P Aging, ensuring aged payables are resolved and proper review and reconciliation processes are in place.
• Monitor the AP Mailboxes to ensure appropriate processing times and resolution of issues.
• Maintain documented A/P best practices, identifying inefficiencies/risk and recommending changes/placing controls for review to reporting manager.
• Conduct team meetings to update members on best practices and continuing expectations.
• Review and consolidates team metrics monthly and ensures a robust backup system is in place.
• Support the finance team to ensure a smooth year end Audit.
• Review journal entries and account reconciliations for completeness and accuracy.
• Ensure that reconciling items are identified and resolved on a timely basis.
• Prepare journal entries and account reconciliations for other complex accounting areas.
• Work with business partners on those complex areas.
• Develop strategies to promote team member adherence to company regulations and performance goals.
• Perform staff reviews and recommends staff training development.
• Work with IT to enhance the system and other parties to resolve technical issues.