Accounts Payable

at  Swim International Recruiting Inc

Great opportunity for a junior Accounts Payable to join an organization that has won several “Top Employer” awards and is recognized for having a values-based culture that promotes teamwork, innovation, and ongoing professional development.

WHO - THE CANDIDATE:

We are looking for an Accounts Payable professional who is self-motivated and able to work successfully in a collaborative team environment.

• Post-Secondary qualification in Accounting, Finance, Business, Administration or a related discipline, or equivalent experience;
• Three (1) to five (2) years of Accounts Payable or equivalent experience required;
• Intermediate to advanced proficiency with MS Office, in particular MS Excel and MS SharePoint;
• Proficiency with MS Great Plains software highly preferred;
• Adept at managing multiple competing priorities, with the ability to multi-task effectively;
• Excellent interpersonal and communication skills, both verbally and written;
• Meticulous attention to detail, refined organizational and time management skills.

Reporting to the Manager, Accounting Operations, the Accounts Payable is responsible for the day-to day processing of invoices, expense reports, disbursements and refunds. This role would be great for someone seeking a stable role and good work life balance.

Accounts Payable Processing:

• Facilitate receipt of invoices and obtain appropriate approvals and coding;
• Prepare the distribution breakdown by department for administrative invoices;
• Process member refunds;
• Review all expense claims in detail for compliance with the Financial Policies & Procedures Manual;
• Address queries from staff and vendors;
• Review and post Senior Accounts Payable accounts payable batches;
• Review and post PD financial accounts payable batches;
• Ensure vendor records are maintained and up to date;
• Keep Accounts Payable filing up to date;

Disbursements

• Run invoice and aged payables report to prioritize invoices/expenses to be paid;
• Process cheques and obtain signatories;
• Initiate and run EFT batches;
• Organize and prepare the EFT cover sheet and obtain signatures from authorized signatories;
• Ensure the EFT file is transferred appropriately by an authorized person;
• Petty cash disbursements to internal staff;

Period End Closing Procedures

• Prepare and record journal entries (prepaid, accruals, adjustments);
• Follow up with staff regarding accruals and GL coding;
• Reconcile working papers to balance sheet accounts;
• Enter receipts and credit notes into the accounting system;
• Prepare GST rebates;
• Prepare annual T4A tax receipts;