Accounts Receivable Administrator

at  Norfolk Fruit Growers Association

Job Summary: This role requires an individual who exemplifies the company values of humble, driven, and solutions oriented.
Humble – Employees that are team players and are respectful of others and the job at hand. Great team players lack excessive ego or concerns about status. Humble employees are quick to point out contributions of others and slow to seek attention of their own.
Driven – Employees who are motivated and focused on self improvement. Driven or hungry employees are always looking for more. More things to do, learn, and take responsibility for. They never have to be pushed by a manager to work harder because they are self-motivated and diligent.
Solutions Oriented – Employees who focus on solving, and preventing problems from occurring, not just identifying them. This is equal parts of problems with systems and processes and the common sense that an employee has about people. They are aware, act appropriately, ask good questions, and listen to understand.
The Accounts Receivable Administrator plays a crucial role in managing receivables, processing customer payments, calculating picking advances, handling collections, overseeing invoicing, and providing support to Vineland, our sales and marketing partner. Familiarity with FAMOUS is an asset.

Role and Accountability:

• Process receivables, including recording transactions and maintaining accurate records.
• Manage customer payments and ensure timely application to accounts.
• Calculate picking advances accurately and in accordance with company policies.
• Conduct collections activities to ensure timely receipt of outstanding payments.
• Oversee invoicing processes, ensuring accuracy and completeness of invoices.
• Attend meetings and represent their role, championing initiatives aimed at enhancing organizational efficiency and effectiveness for all employees as requested Embody the company values in actions and decisions to set a precedent for others to follow.
• Actively promotes a positive and inclusive work culture by embodying the organization’s values of humble, driven, and solution-oriented thinking.
• Leads by example, fostering teamwork, mutual respect, and continuous improvement throughout all operational activities.
• Collaborate with Vineland to provide sales and marketing support as required.
• Perform other duties as assigned.

Knowledge, Skills and Abilities:

• Proficiency in accounts receivable processes and software.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent organizational skills, with the ability to prioritize tasks effectively.
• Effective communication and interpersonal skills for interacting with customers and internal stakeholders.
• Ability to conduct collections activities tactfully and professionally.

Education and Experience:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting or related field preferred.
• 2-3 years of experience in accounts receivable or related finance role.
• Proficiency in Microsoft Office suite, particularly Excel.
• Familiarity with invoicing processes and supporting sales and marketing efforts is advantageous.
• Familiarity with FAMOUS is an asset.

Salary $ 55,000 Annually
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• Process receivables, including recording transactions and maintaining accurate records.
• Manage customer payments and ensure timely application to accounts.
• Calculate picking advances accurately and in accordance with company policies.
• Conduct collections activities to ensure timely receipt of outstanding payments.
• Oversee invoicing processes, ensuring accuracy and completeness of invoices.
• Attend meetings and represent their role, championing initiatives aimed at enhancing organizational efficiency and effectiveness for all employees as requested Embody the company values in actions and decisions to set a precedent for others to follow.
• Actively promotes a positive and inclusive work culture by embodying the organization’s values of humble, driven, and solution-oriented thinking.
• Leads by example, fostering teamwork, mutual respect, and continuous improvement throughout all operational activities.
• Collaborate with Vineland to provide sales and marketing support as required.
• Perform other duties as assigned