Accounts Receivable Administrator

at  Todd Brothers Contracting Limited

About Us: Todd Brothers Contracting Limited has been a trailblazing company in heavy-civil construction since 1981. Founded by Ross Todd, our company has had year over year growth and is on track for further success.
Todd Brothers’ HQ is positioned in Stouffville, and we operate within various regions of southern Ontario. We are a dynamic mid-size company with exciting opportunities for driven individuals.
Over the past four decades, Todd Brothers has cultivated a team of dedicated experts and quality professionals in: earthworks, civil construction, sewer & watermain, demolition, disposal and winter maintenance.
If you are passionate about perfection and thrive on challenges, Todd Brothers Contracting is the place for you. Join us in exceeding project requirements, completing tasks on time and budget, and delivering the highest level of excellence.
Position Overview: As an Accounts Receivable Administrator you will be responsible for organizing daily incoming documents from the field, communicating with field staff and vendors regularly ensuring everything is accounted for to maintain accurate project files, and supporting the Project Managers and Accounting Team.

REQUIRED KNOWLEDGE AND EXPERIENCE

• 2+ years of experience in Accounts Receivable
• Proficient in Microsoft Excel and Microsoft Suite Programs
• Analytical and problem-solving skills
• Excellent verbal and written communication skills
• Ability to balance and prioritize multiple tasks in a dynamic environment
• Ability to communicate with internal/ external parties with ease
• General financial literacy

PREFERRED KNOWLEDGE AND EXPERIENCE

• Experience in construction or related industry
• Experience with Sage software an asset

• Invoicing using Sage Software for designated T & M works, Progress Certificates, Bins and Snow Contracts, ensuring all billing has the necessary documentation.
• Manage day to day trucking activities and paperwork for billing purposes, updating time keeping application and keeping current spreadsheets for tracking purposes.
• Work with Project Managers, Site Foreman to get the necessary information for contract work in on a timely fashion. Follow up and resolve any disputes or outstanding items.
• Liaise with external Consultants when applicable to the project.
• Create and maintain necessary documents for billing, such as Statutory Declarations, WSIB Certificates and Certificates of Insurance.
• Responsible for monitoring and initiating customer calls regarding collections.
• Manage infrastructure locates for all new and ongoing projects
• Accounting and Process support for Accounts Payable Administrator when needed.
• Telephone and Administrative Support
• Other Duties as Assigned