Accounts Receivable Coordinator

at  Oakridge Landscape Contractors

The Accounts Receivable Coordinator reports to the CFO and is responsible for directing receivables and providing financial, administrative, and clerical services. Your primary role entails handling receivables accounts and following up on all outstanding invoices to ensure that payments are collected with as little delay as possible. The suited candidate must possess excellent interpersonal skills with clear and concise phone and email communication skills as the position requires substantial communication with outside parties. The below is intended only as a general description and should be considered as minimal to fulfill this role. Job duties are subject to job role additions and changes at any time.
Job Title: ACCOUNTS RECEIVABLES.
Location: 340 Regional Rd. 20, Hamilton, ON.
Pay: $50,000 to 55,000 Annually.
Benefits: RRSP program - Profit Sharing - Group Benefits.

QUALIFICATIONS AND EDUCATIONAL REQUIREMENTS:

• College Diploma in Business Administration, Accounting, or any other related field.
• Bachelor’s Degree or equivalent college courses in accounting or business preferred.
• Intermediate to advanced computer literacy, including experience in word processing, spreadsheets, and accounting software.
• More than 5 years of billing and receivables, with at least 2-3 years in a construction or project management environment.
• A thorough knowledge of standard contract terms, including hourly, lump sum, T & M, and Cost Plus on how they are applied in the billing process.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Employ problem-solving skills and analysis, report problems, and find solutions together with the accounting and project management team.

• Prepare progress billing and invoice packages (including backups) for all billable projects.
• Research any unbilled issues to optimize the billing possibilities for the billing period.
• Ensure HB is billed and collected in a timely manner.
• Provide Accounts Payable with advice on payments related to sub-trade invoices and reimbursable expenses.
• Effectively communicate with Project Managers (PM), regarding contract documents, change orders and other contract modifications, approvals, and any additional services related to billing.
• Provide regular project audits and year-end support of auditor requirements.
• The project setup and project budget upload.
• Perform cash receipts duties, balance sheet account reconciliations, and some other general accounting duties.
• This role also is responsible for acting as a backup for company payroll processing.