Accounts Receivable Specialist

at  LHH Recruitment Solutions

Accounts Receivable Specialist
LHH Recruitment Solutions is hiring an Accounts Receivable Specialist.
Must have manual billing/invoicing, understanding/knowledge of journal entries, understanding of how debits and credits work as well as basic reconciliations experience.
Must have manual invoicing/billing experience, candidate should have created/generated an invoice in the system. This company does manual invoices via a system called EDI. If the candidate has automated billing experience, then the candidate must be able to understand how that invoice is generated, the debits and credits.
Pulling data from the system and generating an invoice, an understanding how the billing is done, how it works.
Must have an understanding of Journal entries – debits and credits, not necessarily doing them but understanding of GL codes and how debits and credits work because if they understand debits and credits then they will understand how billing/invoicing works.
Nice to have: Cash applications - Applying payments – checks, ACH, wire- applying to the customer account
Billing is primary bread and butter – this is a must. Cash apps is a huge bonus.
Must have: Reconciliations – getting a statement and comparing to the system or running report in GL balance sheet account and reconciling to what should have been there.
Worksite Location: Hybrid in Hanover Park, IL – 3 days in the office, 2 days remote after fully onsite for training.
Location: Hanover Park, IL
Pay: $25-30/hour (DOE)
Duration: Long-term contract
Systems: ERP, Excel
The Accounts Receivable Specialist will be responsible for monitoring and managing accounts and billing, including following up with customers on outstanding invoices. Work is performed by applying knowledge of accounting terminology and using spreadsheets and/or automated accounting systems. This is a dynamic role in a growing division that will evolve over time. The person in this role will have opportunities for advancement and the ability to grow with the department/company.

• Maintain customer master files, including adding new customers and updating existing customers.
• Ensure orders are released and invoiced in a timely manner.
• Validate invoices to customers.
• Manual invoices, collecting appropriate data and approvals and issuing invoices.
• Send statements to customers.
• Process and reconcile invoices, billing statements, and journal entries.
• Prepare and process electronic transfers and payments and generate periodic billing statements and customer invoices.
• Post transactions and payments received to journals, ledgers, and other records.
• Ensure customer balances are collected within terms.
• Perform sales cut-off procedures.
• Reconcile and enter sales accruals, as needed.
• Enter and post monthly payroll entries.
• Process Intercompany transactions and expense rebills.
• Work with other departments to reconcile and correct any issues that arise.
• Research and resolve invoice and/or billing discrepancies and issues.
• Prepare bank reconciliations.
• Assist department personnel.
• Prepare monthly balance sheet account reconciliation, as pertaining to job function.
• Participate in all aspects of the monthly close process.
• Participate in year-end closing and financial statement audit.
• Participate in budget process.
• Prepare memos, correspondence, schedules, reports, and other documents as needed.
• All other duties as assigned.