Accounts Receivable Specialist

at  Project Delivery Partners

Position: Accounts Receivable Specialist
Reporting to: Head of Finance
Location: Cork Office
Type: Permanent
Salary: (DOE)
Company Information:
Project Delivery Partners (PDP) is a specialized project delivery consulting company delivering strong project management and technical expertise across three continents with particular focus on servicing some of the worlds largest Pharma companies.
Working alongside offices and operations in North America, Switzerland and Singapore, the Finance team will from its Cork Office support the Groups growing activities.
You will be expected to already have the skills and experience to deliver across most or all of the role requirements though will be working directly with an experienced Financial Controller and management accountant who will support you and give necessary training for the role.
PDP currently utilises cloud-based solutions such as Xero accounting software and Dropbox (for all shared files) which provide efficient tooling to the business. The company is still young (just over 6 years since formation) but has been successful to date and has ambitious plans for growth. As such, you must be comfortable in this environment and culture and willing to contribute as a team player.
Job Description:

Responsibilities and tasks of the role includes but are not limited to:

• Assist in the management of global accounts receivable (AR) ensuring timely invoice processing to clients on monthly basis.
• Debt collection including periodical debtors reports and weekly cash receipt reports.
• Purchase Order (PO) Management
• Processing and securing approvals on timesheets for processing for AR and AP purposes where necessary
• Assisting with global timesheet management and global expense submissions
• Liaising with billable resources regarding timesheets, approvals, expenses and ad-hoc tasks
• Storing and managing all documents effectively on a cloud-based storage platform Dropbox
• Organising and maintaining a busy inbox ensuring all client / employee queries dealt with within required timeframes.
• Bank reconciliations - posting of bank transactions for the group globally, allocating receipts.
• Bookkeeping and general ledger management across all the group entities
• Responsible for providing financial, administrative and clerical services and ensuring accuracy and efficiency of financial operations.
• Support payroll administration and payroll related activities.
• Provide general office / finance administration duties to meet business needs and supporting the financial controller.
• Assisting with month end and intercompany transactions across the group including intra group invoicing when required
• Liaise with both internal and external stakeholders in addressing and any other ad hoc queries.

Education and Experience

• Previous experience within a busy finance department with minimum of 3 years relevant experience
• Experience of other accounts reconciliation and financial analysis would be advantageous but is not essential.
• Possess a keen eye for detail with a prominent level of accuracy.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint) Experience in Xero Reporting is an advantage.
• Excellent communication (written and verbal) and interpersonal skills.
• Independent and takes own initiative.
• A structured and organized person

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified

• Assist in the management of global accounts receivable (AR) ensuring timely invoice processing to clients on monthly basis.
• Debt collection including periodical debtors reports and weekly cash receipt reports.
• Purchase Order (PO) Management
• Processing and securing approvals on timesheets for processing for AR and AP purposes where necessary
• Assisting with global timesheet management and global expense submissions
• Liaising with billable resources regarding timesheets, approvals, expenses and ad-hoc tasks
• Storing and managing all documents effectively on a cloud-based storage platform Dropbox
• Organising and maintaining a busy inbox ensuring all client / employee queries dealt with within required timeframes.
• Bank reconciliations - posting of bank transactions for the group globally, allocating receipts.
• Bookkeeping and general ledger management across all the group entities
• Responsible for providing financial, administrative and clerical services and ensuring accuracy and efficiency of financial operations.
• Support payroll administration and payroll related activities.
• Provide general office / finance administration duties to meet business needs and supporting the financial controller.
• Assisting with month end and intercompany transactions across the group including intra group invoicing when required
• Liaise with both internal and external stakeholders in addressing and any other ad hoc queries