Activity/Transportation Assistant

at  St Labre Indian Catholic School

ST. CHARLES

Job Description Job Title: Activity/Transportation Assistant
Department: St. Labre Indian Catholic School
Reports To: Activity/Transportation Director
FLSA Status: Nonexempt - 12 month position Job Code:
6B ($16.24-$19.09-$21.93)/hour
Approved Date: 07/01/2022

SUMMARY

Performs clerical duties and assists with school extra-curricular activities and transportation functions by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Indicates the non-essential duties and responsibilities. Nothing in this job description restricts St. Labre’s right to assign or reassign duties and responsibilities to this job at any time.
• Assists Activity/Transportation Director (A/T Director) and may represent the A/T Director in all aspects of the activities/transportation program in his/her absence.
• Keeps current record and permanent records of all activity/transportation department information.
• Composes, or transcribes from rough draft, correspondence, bulletins, memorandums, and other material. Compiles and files other school reports and records as necessary.
• Greets visitors to school, determines nature of business, and directs visitors to destination.
• Answers telephone to provide information, takes message, or transfers calls to appropriate staff.
• Distributes mail to coaches, staff and A/T Director.
• Maintains a schedule of meetings and appointments for the A/T Director.
• Performs clerical duties to include word processing, filing, running errands and other duties as required by the A/T Director.
• Maintains calendar of school events.
• Maintains high standard of professionalism (dress and conduct).
• Conforms to the policies of the school, school rules and prescribed programs.
• Exercises diligence in the care of school property.
• Helps prepare check requests for the activities/transportation department.
• Assists in securing workers and planning for all activities/transportation events as needed.
• Monitors coaches’ compliance with 1st Aid, CPR, and clock hour certification requirements as per MHSA state rules and St. Labre expectations and rules.
• Creates, distributes and updates all athletic/transportation schedules, programs and rosters.
• Assists in preparing for each activity season parent meeting and end of school year assembly/banquet.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

High school diploma or general education degree (GED); and one to three months related experience and/or training preferred; or equivalent combination of education and experience. General working knowledge/experience with computers and other office equipment. Basic clerical skills required.

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent oral and written communication skills.
• Strong organizational and management skills.
• Superlative interpersonal skills.
• Ability to maintain materials of a highly confidential nature.
• Ability to establish and maintain effective working relationships with students, staff, parents and the general public.
• Ability to deal effectively with questions or problems, seeking assistance when needed.
• Excellent computer skills to include establish and enter information into Microsoft Word, spreadsheets and/or database.
• Respects the teachings of the gospel of Jesus Christ in private, personal, and public life.
• Commitment to the mission of the Roman Catholic Church in Native American education. Sensitivity to, and appreciation of Native American people and their cultures.
• Ability to teach moral and spiritual values to youth. Ability to serve as an appropriate role model for students.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Indicates the non-essential duties and responsibilities. Nothing in this job description restricts St. Labre’s right to assign or reassign duties and responsibilities to this job at any time.
• Assists Activity/Transportation Director (A/T Director) and may represent the A/T Director in all aspects of the activities/transportation program in his/her absence.
• Keeps current record and permanent records of all activity/transportation department information.
• Composes, or transcribes from rough draft, correspondence, bulletins, memorandums, and other material. Compiles and files other school reports and records as necessary.
• Greets visitors to school, determines nature of business, and directs visitors to destination.
• Answers telephone to provide information, takes message, or transfers calls to appropriate staff.
• Distributes mail to coaches, staff and A/T Director.
• Maintains a schedule of meetings and appointments for the A/T Director.
• Performs clerical duties to include word processing, filing, running errands and other duties as required by the A/T Director.
• Maintains calendar of school events.
• Maintains high standard of professionalism (dress and conduct).
• Conforms to the policies of the school, school rules and prescribed programs.
• Exercises diligence in the care of school property.
• Helps prepare check requests for the activities/transportation department.
• Assists in securing workers and planning for all activities/transportation events as needed.
• Monitors coaches’ compliance with 1st Aid, CPR, and clock hour certification requirements as per MHSA state rules and St. Labre expectations and rules.
• Creates, distributes and updates all athletic/transportation schedules, programs and rosters.
• Assists in preparing for each activity season parent meeting and end of school year assembly/banquet