Admin Assistant - Associate Principal

at  Clear Creek ISD

EDUCATION/CERTIFICATION/LICENSURE

• High School diploma or GED

SPECIAL KNOWLEDGE/SKILLS

• Effective communication and interpersonal skills
• Proficient computer, typing and word processing skills
• Strong organizational and file management skills
• Knowledge of basic accounting

EXPERIENCE

• Minimum of 5 years secretarial experience preferably in a public education environment

MAJOR RESPONSIBILITIES AND DUTIES

• Perform usual office routines and practices associated with a productive office (e.g. correspondence, telephone, scheduling, mail distribution, etc.)
• Exercise good telephone etiquette, take reliable messages, and route messages to appropriate staff.
• Assist associate principal, students, teachers, and parents as needed.
• Prepare weekly time log.
• Maintain petty cash fund and records and make deposits.
• Responsible for payments made by parents and students for fees, books, fines, etc.
• Order, receive, store and issue office supplies; oversee operation and maintenance of office machines.
• Interact with truant officer regarding student attendance.
• Maintain a daily teacher attendance log and records for substitute teachers including report for payroll.
• Maintain proper files to include inventory of school supplies, mailing lists, student records, visitor logs, and office communications.
• Sort, distribute, or deliver mail and other documents.
• Schedule meetings and appointments and maintain calendar for associate principal.
• Enter on computer requests for maintenance work.
• Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
• Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
• Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
• Research district policy, precedent, and current practices prior to taking action.
• Participate as an effective team member who contributes to district, department, and content goals.
• Demonstrates proficient levels of technology applications.
• Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
• Utilize time wisely for effective management of job responsibilities.
• Maintain punctuality in daily work times, appointments, and meetings.
• Meet task completion deadlines established by supervisor.
• Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
• Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
• Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
• Perform other duties and accept other responsibilities as assigned.